Business Need

To align with the changes mandated in the 2024-2025 CC California College Promise Grant application, the system will collect more information from self-identified Student Parents by identifying the number of their dependents under and over the age of 18 years. This change will help…

Changes Summary

1. Update and match the existing Student Parent question text in the CCCApply and CC Promise Grant applications, for consistency purposes

2. Add a new conditional question in both applications that collects the total number of dependents from student parents by age group

3. Add two new data fields to each application to store the number of dependents under/over age 18

4. Add new data fields to all downstream admin, reporting, and delivery systems

1. Update the Student Parent Questions in the CC Promise Grant and CCCApply Applications

This is a simple update to ensure the language in both Student Parent questions are consistent. Other than the date range that is specified - and updated annually - in the CC Promise Grant application, both questions should match.

2. Add new conditional question to collect the number of dependents of student parents by age group

If the applicant has identified as a student parent with dependents (i.e., the student has answered Yes to the Student Parent question described above) then two new menus will appear to collect the number of dependents in two age groups: 1) dependents age 17 years and younger, and 2) dependents age 18 years and older. If displayed the applicant will be required to make a selection in each age group, otherwise an error message will display.

Data Fields & Data Delivery

In this section:

• New Data Fields: Number of Dependents Under/Over 18 Yrs

• Data Delivery

• In Progress Applications

New Data Fields: Number of Dependents Under/Over 18 Yrs

Two new data fields have been added to both the CC California College Promise Grant database and the Apply CCCApply submitted applications databasedatabases. These Both sets of fields have the field same data specifications; they are just stored in different databases. For colleges, this new data field has been added to the CCCApply submitted application database and delivered via Glue for Apply to your staging table or SISand each set is delivered separately from either or both application databases.

Number of Dependents Under Age 18

Dictionary Name: Number of Dependents Under Age 18 (17 yrs and under)
Data Element: <student_deps_under18>
Format/Type: menu selection / smallint
Display Conditions: Conditional / Required if Displayed

Number of Dependents Age 18 & Over

Dictionary Name: Number of Dependents Age 18 & Older
Data Element: <student_deps_under18>
Format/Type: menu selection / smallint
Display Conditions: Conditional / Required if Displayed

Data

All race & ethnicity fields will continue to be delivered to college SIS, staging tables, integrated downstream systems (CCCApply Report Center, Data Warehouse Report Server, etc.) via SuperGlue for Apply.

Access & Delivery

Colleges that have implemented Superglue and the College Adaptor for data delivery, a schema version update is required to receive the new fields. To get the latest schema version, please contact your College Experience Manager at Enabling Services for assistance.

In Progress Applications

Data Warehouse Access

All new and existing data fields are stored in the CCC Data Warehouse and can be accessed directly through Data Warehouse Direct Connect, or through the Data Warehouse Report Server or the CCCApply Report Center. In addition, college staff will have the ability to use these fields in custom email rules and messages in the CCCApply Administrator.

Documentation