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Draft: This document is currently a work-in-progress. Following Go/No Go approval, a formal notice will be sent to viewers and editors. Thank you. |
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This intend of this page is to provide an overview of the changes made to the Student Parent questions in CC Promise Grant and CCCApply applications. |
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Business Need
To align with the changes mandated in the 2024-2025 CC Promise Grant application, the system will collect more information from self-identified Student Parents by identifying the number of their dependents under and over the age of 18 years. This change will help…
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Student Parents with Dependents in CCPG and CCCApply |
Changes Summary
Update the existing Student Parent question language for consistency between the CCCApply and CC Promise Grant applications
Implement new conditional question and ability to capture total number of dependents from student parents in both applications
Add new data fields for collecting storing number of dependents of student parents under and over age 18 yrs
Ensure new data fields are added to all downstream delivery and reporting systems
1. Update Student Parent
Questions TextQuestion Text in CC Promise Grant and CCCApply Applications
The Student Parent questions added in 2023 have been updated
more
CCPG
XXXX
CCCApply
XXX
CC Promise Grant Application
The Student Parent question is revised to match the 2024-2025 CC Promise Grant paper application to: “Do you have children or dependents who will receive more than half of their support from you between [July 1, 2024 - June 30, 2025]?”
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The dates in brackets update annually to align with each new CC Promise Grant application academic year. |
CCCApply Standard & Noncredit Application
XXX
“Do you have children or dependents who receive more than half of their support from you?
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Note: CCPG question includes dates that pertain to the student parent’s response. The CCCApply question does not include the dates. |
2. Add new conditional question to collect
Number of DependentsTo feasibly accommodate the large number of new AIAN tribe options in CCCApply, the existing user interface has been enhanced to allow the applicant to
CCPG
XXX
CCCApply
XXXXX
CCPG
XXX
CCCApply
XXX
number of dependents from student parents
If the applicant identifies as a student parent with dependents (i.e., the student answers Yes to the Student Parent question described above) then two new drop down menus will display to capture the number of dependents 1) age 17 years and younger, and 2) age 18 years and older. If displayed, the applicant is required to select a total number of dependents for each age group; otherwise an error message will display. both Number of Dependents data menus require responses.
CC Promise Grant Application
In the online application, the Student Parent question is the third question in the Dependency section. If the applicant selects Yes, the Number of Dependents menus appear.
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Per COMIS SB39, the number of dependents collected range between 0 - 9+ dependents. |
CCCApply Standard & Noncredit Application
In the CCCApply Standard application, the Student Parent question appears in the Dependents section on the Demographic Information page. If the applicant selects Yes, the Number of Dependents menus appear.
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For data field specifications around the new Number of Dependents fields, see the Data Fields & Data Delivery section below. |
Data Fields & Data Delivery
In this section:
New Data Fields: Number of Dependents Under/Over 18 Yrs
Data Delivery
In Progress Applications
New Data Fields: Number of Dependents Under/Over 18 Yrs
Two new data fields have been added to both the CC Promise Grant database and the Apply submitted applications database. These fields have the field data specifications; they are just stored in different databases.
For colleges, this new data field has been added to the CCCApply submitted application database and delivered via Glue for Apply to your staging table or SIS.
Number of Dependents Under 18
Dictionary Name: Number of Dependents Under 18 Yrs
Data Element: <student_deps_under18>
Format/Type:
Notes: Conditional
Number of Dependents Over 18
Dictionary Name: Number of Dependents Under 18 Yrs
Data Element: <student_deps_under18>
Format/Type:
Notes: Conditional
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See more data field information details in the Data Fields & Data Delivery section below. |
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For complete data element specifications, see the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.3 or later). |
Data Delivery
All race & ethnicity fields will continue to be delivered to college SIS, staging tables, integrated downstream systems (CCCApply Report Center, Data Warehouse Report Server, etc.) via SuperGlue for Apply.
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Colleges Using SuperGlue: This release requires a schema version update for the College Adaptor. Please contact your College Experience Manager through the CCCTC Enabling Services to expedite this process. |
In Progress Applications
There will be no database value mappings for In Progress applications. If an application is in-progress and a student made a race/ethnicity selection and their choice is in the list of obsolete values post the release, we will display a server side validation error message during the pre-submission validation that advises them of the following.
Documentation
Document | Link | Doc Version | Format | Last Update |
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2024-2025 CC Promise Grant Online Application Data Dictionary | 2024-2025 | |||
CCCApply Standard & Noncredit Application Data Dictionary | v.2024.3 | |||
COMIS: SB |