Business Need

To align with the changes mandated in the 2024-2025 California College Promise Grant application, the system will collect more information from self-identified Student Parents by identifying the number of their dependents under and over the age of 18 years. This change will help…

Changes Summary

1. Update and match the existing Student Parent question text in the CCCApply and California College Promise Grant applications, for consistency purposes

2. Add a new conditional question in both applications that collects the total number of dependents from student parents by age group

3. Add two new data fields to each application to store the number of dependents under/over age 18

4. Add new data fields to all downstream admin, reporting, and delivery systems

1. Update the Student Parent Question in the California College Promise Grant and CCCApply Applications

This is a simple update to ensure the language in both Student Parent questions are consistent. Other than the date range that is specified - and updated annually - in the CC Promise Grant application, both questions should match.

2. Add new conditional display question

in both applications to collect the number of dependents by age group

If the applicant has identified as a student parent with dependents (i.e., the student has answered Yes to the Student Parent question described above) then two new menus will appear to collect the number of dependents in two age groups: 1) dependents age 17 years and younger, and 2) dependents age 18 years and older. If displayed the applicant will be required to make a selection in each age group, otherwise an error message will display.

Data Fields & Data Delivery

In this section:

• New Data Fields: Number of Dependents

• Data Delivery

• In Progress Applications

New Data Fields: Number of Dependents

Along with the Number of Dependents question enhancement, two new data fields have been added to the CC Promise Grant (BOGFW) and the CCCApply submitted applications databases. Both sets of fields have the same data specifications and each set is delivered separately from either or both application databases. As explained

Number of Dependents Under Age 18

Dictionary Name: Number of Dependents Under Age 18 (Note: 17 yrs and younger)
Data Element: <student_deps_under18>
Format/Type: menu selection / smallint
Display Conditions: Conditional / Required if Displayed

Number of Dependents Age 18 & Over

Dictionary Name: Number of Dependents Age 18 & Older
Data Element: <student_deps_18over>
Format/Type: menu selection / smallint
Display Conditions: Conditional / Required if Displayed

Data Access & Delivery

As new features and functionality are developed for CCCApply and other systemwide technology applications, it is necessary for colleges to upgrade their existing Superglue College Adaptor schema to the version capable of delivering the new enhancements and data fields. This release includes new data fields that require such an update.

To get the latest College Adaptor schema version, please contact your College Experience Manager at Enabling Services for assistance.

Data Warehouse Access

All new and existing data fields are stored in the CCC Data Warehouse and can be accessed directly through Data Warehouse Direct Access Connect or, for authorized staff, through the Data Warehouse Report Server. College staff can access the new data fields in the CCCApply Report Center, and have the ability to create custom email rules and messages with the fields in the CCCApply Administrator.

Documentation