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Problems / Issues

Issue Summary:  

California K-8 and 9-12 special admit (dual enrollment) students are getting incorrectly classified as B2 “possible resident” in the residency algorithm due to their response to an Education page question: Current or Last High School Attended. This is happening because there is not a clear response option (choice) for middle school (or lower grade) students when they get to that question; thus they either select one of the wrong options (which are inappropriate) or they abandon the process altogether due to lack of clarity.

This issue has been a problem for several years and the CCCApply Advisory committee has made several attempts to put forward a viable solution. I went back through old, deferred change requests and found two similar requests, almost verbatim. There are even screenshots that I created that are still somewhat applicable for one or more of the options below. Deferred Requests (for reference): 2018-26: Add Value to Last HS Attended in CCCApply and 2016-24: Middle School Students Classified as Non-residents Due to Last HS Attended

Proposed Solution Options

Below are three different scenarios with proposed options that could remedy this problem. The best Any selected option will require further review and scrutiny from the Advisory Group, and may could require additional change specifications.

Option 1: Add a response option to "Current or Last High School Attended" for: “I attended a lower grade than high school” that triggers/displays which will trigger/display only the “HS Country” field and the “HS State” fieldsfield.

Outcome: This option would provide a more clear response option for the K8 student, and capture the “hs_state” valuewill collect the State value <hs_state>, which is required currently called for in the Area B logic. Thus preventing the bad flag and inaccurate residency status.

Option 2: Add a response option to "Current or Last High School Attended" for: “I will be attending high school when I enroll in college” school” or something similar.

Outcome: This is the option that will trigger display the same fields as “I attended high school” and the college will capture upcoming ; thus capturing the student's intended high school information data, including the CDS and CEEB school codes for the high school they will be attending

Option 3: Add a response option to the “Current or Last High School Attended” question that reads, “I for: “I attended a lower grade than high school”; and update the Area B residency logic (step 10) to bypass this new response option if selected. This response would not display or require additional fields, and would ultimately not trigger inaccurate residency status.

Outcome: This clarifies the options for the student, but does not collect any HS data information - exactly like the result if the student selected “I didn’t attend high school, adult school, and I wasn’t homeschooled”. Basically no previous school data is collected by the collegeoption is probably the most simple. It provides a clear response option without collecting any additional HS information. The solution would require a change to the logic, excluding the student based on this response option.

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title Click to expand for LACCD original change request language
The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.  Education Question Data Element Graduated From CA High School Did you receive your diploma, GED, or certificate in California? cahs_graduated Attended CA High School For 3 Years Have you attended high school in California for three or more years? cahs_3year K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm. Residency Area B (Stay and Intent) Evaluation Statement Is the applicant under 19 as of RDD with last high school out-of-state? Data Elements Logic RDD minus19 years > personal_info: birthdate AND education: hs_state != CA Note The two education questions pertain only to graduates or equivalent. Special admits will not see these questions. Lack of responses to these two fields is not the reason the user is being classified as B2 in the example above. The reason is that the application is not capturing the student’s high school information and therefore the “high school state” is blank = which means it is not California. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.   Note Can we identify the statute or requirement for this stipulation? Then we can take it to the Advisory Group for a quick/easy vote. Proposed Solutions Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”. Note Not all minors are automatically special admits - per EC The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is under age 19 and dependent on a parent/guardian”. Note This is already the current functionality. Discuss possible bugs. Change the wording of the hs_edu_level question: From Title High School Education Question High school education level as of RDD Help Select the High School Education Level you will have attained when you enroll. To Title High School Education (or lower grade) Question High school education level (or lower grade) as of RDD Help Select the High School Education Level (or lower grade) you will have attained when you enroll. Note The current functionality for Special K12 Admits is to default and constrain responses (Enroll Status = Y to HS ed level = 1 (Enrolled in high school or lower grade)). Change the wording of value 1 from the hs_attendance question: From Question Current or Most Recent High School Attended Values 1 = I attended high school. To Question Current or Most Recent High School Attended Value 1 = I am attending / attended high school. Note This suggestion makes sense given the recent change to the question label. Propose presenting this to Advisory Group for vote. Issue: Residency Area D Question I added the Residency Class D attachment with screenshots from the CCCApply Standard Application and the Data Dictionary where it says applicants under 19 years of age are asked questions about their parent(s) or guardian(s) to determine CA residency for tuition purposes.  However the Area D Flowchart and the Outline of Area D do not reflect this statement.  This is why LACCD is requesting the residency algorithm be modified.  Thank you in advance. Note Need clarification on this question. I think this is mostly miscommunication in the language. Additional Questions Note Q: If a K-8th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?  A: Yes. The residency classification of the parent or guardian is used when determining the status of a minor. Note Q: AB 1096 was enacted into law in September 2021. Should the Citizenship section be revised to update instances of the term “alien” (i.e., alien registration number, alien registration number issue date/expiration date, etc.)

Additional Notes:

Special K12 Admits must select Enrollment Status = Y (Y = “enrolling in high school, or lower grade, and college at the same time). The majority of K12 special admits are “minors” (under age 19). Selecting this enrollment status value triggers the following conditional questions on the Education page:

If <enroll_status = Y> THEN the next question “High School Education Level” is required;
the <hs_edu_level> question defaults to “1 = enrolled in high school, or lower grade, and college at the same time” value, then the “Current or Last School Attended” question is required;

the <hs_attendance> question does not have a comparable response option, prompting students to either select

At this time, this is current behavior.