Page Comparison

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IDme Verification Status Change Report

The ID.me Verification Status Change Report allows provides colleges a way to track student ID verification changes over time, across single and multiple applications, and/or whether if the applicant has made account profile data changeschanges to their Name, Date of Birth or Address. The IDme Verification Status Change report can be requested in two versions: Full Backfill Report and Weekly Status Changes Report.

• Backfill Report:  The Backfill Report provides a one-time run of every submitted application that includes an IDme Workflow Status Change indicated since IDme was first implemented (Feb 2024) to the date the report is run for the college. Rows on the report will show all rows where the “Current” workflow status <current_idme_workflow_status> is NOT Null (or blank) from the date IDme was implemented system wide (February 2, 2024) to the date/time the report is run for your college.
  

• Daily or Weekly Report:  This report also only provides workflow status changes, configured to run/be run on a recurring schedule.  The report will show all IDme Workflow Status change events where the “current” workflow status <current_idme_workflow_status> is NOT Null (or blank) within 24 hours from the previous report for daily reports or within seven days from the previous weekly report.

IDme Status Change Data via Superglue

In addition to the Status Change Report, IDme verification changes can be delivered via Superglue and the College Adaptor. This data can be requested through the Enabling Services CEMs at cems@ccctechcenter.org.

Understanding Verification Status Changes

IDme workflow status changes happen when there is a change in the student’s verification status, either during the process of submitting a CCCApply application, a change to a student’s account profile, or over time (expires). When a change is identified, an event is triggered which notifies the college through the IDme verification status change fields via the IDme Verification Status Change Report or delivered to the college via Superglue.

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Some notes:

1. The status change report will ONLY display rows where the “current” <idme_workflow_status> value IS NOT Null or equivalent (aka “blank” = “Never Verified”). 

2. Note: “Latest”

   The “latest” <idme_workflow_status> can be null or equivalent

   (

   as the

   change could come from an account profile change to First,

   change may be due to a change to the student’s account profile (First or Last Name, or DOB).

3. Changes to the <idme_workflow_status> are stored and delivered in the Current IDme Workflow Status field .

Valid status change values are:

• Never Verified (Blank) to Verified

• Verified to Unverified

• Unverified to Verified

• Unverified to Expired

• Verified to Expired

• Staff Verified to Unverified, Verified or Expired

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1. <current_idme_workflow_status>.

2. Reminder: all new, first time applicants will have a workflow status value of null or blank by default. Unless they complete the IDme verification process (in other words, no change to their status) they will not be included in the report.
   

ID Verification Data Fields

There are three data fields that are initially collected during the ID.me ID Verification process and stored with the student’s CCCApply submitted application data:

• IDme Opt-in Timestamp

• IDme Confirmation Timestamp

• IDme Workflow Status

All ID.me data fields, including the status change fields, are documented in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher).

If the student declines to verify their identity with IDme during the application process, null or no values will be stored in the CCCApply submitted applications database. If they start and/or complete the IDme verification process, a verification status value will be stored with corresponding timestamps. These fields provide the foundation for tracking and understanding IDme Status Change data.

The ID Verification Workflow Status Field

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The values for the workflow status field are the same for any of the workflow status fields in the Status Change data.

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blank/null

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= the student has never

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verified their identity through the IDme process.

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verified

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= the student’s IDme verification was successful and

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current.

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staff_verified

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verification approved by college staff at the time account is created (student has not self-verified yet with ID.me)

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Apply Data Element:

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IDme Verification Workflow Status

<idme_workflow_status>

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Description:

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Indicates the current status of the student's ID.me identity verification.

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Type/Format, Length:

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Varchar, varying 50

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Values/Response Options:

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= the student’s account was created and verified by a college staff at the time account is created (student has not self-verified yet with

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IDme).

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unverified = the student’s identity was previously verified but information in their OpenCCC account profile

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has changed.
expired =

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Storage/Usage:

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Initially passes to college with the student’s submitted CCCApply application data and stored with student's OpenCCC Account data.

Blank (Null or no value) is stored if the applicant is age 17 years or younger (minor) or if the applicant has never verified via IDme

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Allows Null:

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Yes. 

Blank (null or no value)

Blank (no value) is stored by default if the applicant is age 17 years old or younger (minor).

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Default:

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No value / blank

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Display Conditions

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Always display to applicants 18 years or older; else does NOT display.

Does NOT display if <idme_workflow_status> = “staff_verified”

New Account:  IDme Verify Your Identity screen displays following OpenCCC account creation IF user is 18 years old or older (not a minor).

Existing Account: IDme Verify Your Identity screen displays at OpenCCC sign in if the user opted out of verification (<idme_workflow_status> = blank/no value OR = “unverified”.

Expired Account: IDme Verify Your Identity screen displays at OpenCCC sign in if user’s <idme_workflow_status> = “expired”.

Verification Status Change: IDme Verify Your Identity screen displays at OpenCCC sign in if user edits or changes Account Profile information.

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Error Validation Checking:

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IF applicant is age 17 years or younger at Application create time, then set <idme_workflow_status> to “blank” (null/no value)

IF applicant edits their Name, Date of Birth, or Address data in their OpenCCC account profile, then display the ID.me verification page and require a response (opt in or decline) upon save and/or next Sign In.

IF applicant declines to complete verification (opts out), then set <idme_workflow_status> to “blank” (null/no value) and display the Decline Verification modal.

IF student account is created by a college staff using the OpenCCC Account Creation tool only:
then set the <idme_workflow_status> to "staff_verified".

IF <idme_workflow_status> = "verified" OR "staff_verified" AND
<current_date> is greater than <minus 365 days> since verification, then update <idme_workflow_status> to "expired".

IF <idme_workflow_status> = “verified” OR “staff_verified”, then set the CCCApply fraud status value <fraud_status> to = 7 = “IDENTITY_VERIFIED”

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Onscreen Label/Prompt Text:

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EN: Verify Your Identity

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Additional Onscreen Text:

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ES: Verifica tu identidad

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Notes/Constraints:

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A <staff_verified> value is stored when an authorized college staff creates an OpenCCC account on behalf of a student (OpenCCC Administrator tool)

Implemented as part of the ID.me Student ID Verification integration with OpenCCC.

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Revision Log:

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August 2024: Correct typo in field values. “Null” is not used as a value; null is displayed as “blank”

Production release: Feb 2, 2024
Pilot release: December 2023

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one year (365 days) has elapsed since the student’s last “Verified” status.

About Verification Status Changes

IDme workflow status changes happen when there is a change in the student’s IDme verification status, either during the process of submitting a CCCApply application, ; from a change to a student’s account profile, ; or over time (expires). When a change is identified, an event is triggered which notifies the college through the IDme verification status change fields via the IDme Verification Status Change Report or delivered to the college via Superglue.

The IDme Verification Status Change Report will ONLY include rows where the “current” <idme_workflow_status> value IS NOT Null or equivalent (aka “blank” = “Never Verified”). 

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“current workflow status” field<current_idme_workflow_status>

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Changes to the <idme_workflow_status> are stored in the Current IDme Workflow Status field.

Valid status change values via the status change report or Superglue. The current workflow status field is one of several new change data fields dedicated to tracking student identity verification events so that colleges can support students seeking financial aid and other assistance.

Valid current IDme workflow status change values reported are:

• Never Verified (Blank) to Verified

• Verified to Unverified

• Unverified to Verified

• Unverified to Expired

• Verified to Expired

• Staff Verified to Unverified, Verified or Expired

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ID.me Status Change Data Fields & Values

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IDme

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IDme Status Change Fields

IDme verification status change data fields that have been created specifically are intended for tracking IDme status changes (via  the reports and Superglue data delivery currently under-development) are listed below. The table below specifies the fields that are delivered via Superglue and appear on the IDme Status Change Report.

Data Dictionary Name	Field Name	Description	Type	Max Length	Field Values	Allows Null
College MIS Code	mis_code	The CCCCO MIS identification code for the California Community College.	text	3	3-digit code	No
California Community College ID (CCCID)	ccc_id	The unique identifier for a single California Community College student.	text	8		No
Latest Application ID	latest_app_id	The Application ID <app_id> of the latest (most recent) CCCApply application submitted to the college.	number	16		No
Latest Application Submit Timestamp	latest_app_tstmp_submit	The date and time of the latest (most recent) CCCApply application submitted to the college.	date time	16		No
Latest Application IDme Workflow Status	latest_app_idme_workflow_status	Indicates the IDme Workflow Status at the date and time of the student’s latest (most recently) submitted CCCApply application to the college.	text	16	See the IDme Workflow Status for values.	Yes
Latest Application IDme Opt-In Timestamp	latest_app_idme_optin_timestamp	Indicates the IDme Opt-In Timestamp (date and time) of the student’s latest (most recent) submitted CCCApply application submitted to the college.	date time	16		Yes
Latest Application IDme Confirmation Timestamp	latest_app_idme_confirmation_timestamp	Indicates the IDme Confirmation Timestamp (date and time) of the student’s latest (most recent) submitted CCCApply application to the college.	date time	16		Yes
Current IDme Workflow Status	current_idme_workflow_status	Indicates the student’s current IDme Workflow Status at the date/time the report is run or an IDme workflow status change is set.	date time	16	See IDme Workflow Status for values	Yes
Current IDme Opt-In Timestamp	current_idme_optin_timestamp	Indicates the student’s current IDme Opt-In Timestamp at the date/time that the report is run or an IDme workflow status change is set.	date time	16		Yes
Current IDme Confirmation Timestamp	current_idme_confirmation_timestamp	Indicates the student’s IDme Confirmation timestamp at the date/time that the report is run or an IDme workflow status change is set.	date time	16		Yes
Current IDme Workflow Status Change Timestamp	current_idme_workflow_status_change_timestamp	Indicates the date and time of the most recent change made to the student’s IDme Workflow Status at the time the report is run or status change is made.	date time	16	See IDme Workflow Status for values	Yes

Info
All IDme data fields, including the status change fields, are documented in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher).