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Meeting Information
Date
August 30, 2017
Time
10:00AM - 3:30PM
Location
CCC Chancellor's Office: 1102 Q Street, 6th Floor, Sacramento, CA 95811
Zoom URL
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/706470430
NOTE: Calling in to this meeting incurs a toll charge. Please try to call in using your computer screen, speakers and microphone for a toll-free session.
Or iPhone one-tap (US Toll): +14086380968,706470430# or +16468769923,706470430#
Or Telephone:
Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
Meeting ID: 706 470 430
Or Skype for Business (Lync):
SIP:706470430@lync.zoom.us
Agenda
Roll Call
Confirmation of Committee Leadership Election Resuls
Review minutes from June 27, 2017 Meeting
Committee Vacancies & Nominees
NOTICE: Committee Representative Nominees Survey
Review Survey Results from "Steering Committee Composition Survey"
CCCApply Roadmap & Development Update
- CCCApply Release 6.1.0 - Schedule change! October 27, 2017
- Update on CCC Administrator 2.0 - DELAYED to March 2018
- Report Center Upgrade - Coming soon - Fall 2018
Unresolved Issues
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
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Meeting Information
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If you are not attending this meeting in-person, please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda
| TIME | DESCRIPTION | SPEAKER | ||
| 10:00AM | Roll Call Confirmation of Leadership Election Results | Murguia / Pena | ||
| 10:15AM | Review minutes from June 27, 2017 Meeting | Murguia / Donohue | ||
| 10:30AM | Murguia / Leahy / Pena | |||
| 10:45AM | Committee Vacancies & Nominees For Representative Nominees: Committee Representative Nominees Survey | Murguia | ||
| 11:30AM | CCCCO Update | Quaioit | ||
| 12:15PM | Lunch | |||
| 12:45PM | Guided Pathways Implementation Request | Pena / Fulks | ||
1:05PM | On-going Research Projects
| Donohue / Calhoon | ||
| CCCApply Sub-Committees & Appointments | 1:00PM | 2018 CCCApply & 2:00PM | 2018 CCCApply & eTranscript CA Workshop Planning | Pena / Donohue |
| 11:00AM15PM | Unresolved Issues
| Murguia / Quaioit / Leahy | ||
| 11:05AM | CCCApply Roadmap & Development Update | Donohue | ||
| 1:30PM | CCCApply Sub-Committee Appointments | |||
| 2:30PM | New Change Requests | Donohue | ||
TBD3:15PM | Schedule 2017-2018 Meeting Dates | Murgia | ||
3:25PM | Close Meeting | Murgia |
*Times are subject to change.
Roll Call
Names highlighted in Yellow are identified as members who are leaving the Steering Committee on Fall 2017. (See below for breakdown of members per district.)
2017 - 2018 | ||||||||
|---|---|---|---|---|---|---|---|---|
✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
Arleen Elseroad | South Orange CCD | Joyce Semanik | South Orange CCD | X | Paulette Lino | Chabot-Las Positas CCD (Admissions) | ||
Michael Day | Los Rios CCD | X | Karen Sea | San Joaquin-Delta | Richette BellBell (Question about continuing) | Compton College (Now fully accredited) | ||
| x | Ben Guzman | South Orange CCD | X | Olivia Alvarado | Los Angeles CCD | Robin Armour | Contra Costa CCD | |
Betty Glyer-Culver | Los Rios CCD | X | Leigh Ann Unger | Rio Hondo CCD | X | Rozen Bondoc | Chabot-Las Positas (Admissions) | |
| X | Bill Mulrooney | El Camino CCD (Nov 30, 2017) | Mary Lou Leyba | San Francisco CCD | X | Satish Warrier | Contra Costa CCD IT | |
| X | Chris Truong | Rancho Santiago CCD | X | Michael Ward | Rancho Santiago | Stacey Followill | Chabot-Las Positas IT | |
| X | Clark Ray | Santa Rosa CCD | X | Michelle Pena | Kern CCD | X | Stephanie Murguia | Cerritos CCED |
| X | Craig Hayward | Bakersfield College (Kern) | X | Mitchell Leahy | Santa Rosa CCD | X | Tina Mani | San Joaquin Delta College |
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| X | Tuyen Nguyen | Rancho Santiago CCD | ||
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| Nate Finney (Liaison between IT and Admin) | Riverside CCD | Vince Orton | Cerritos CCD | |||
Henry Villareal | San Mateo CCD | Noell Adams (Admin)Chabot Las Adams | Chabot Las Positas | William Diehl | Riverside CCD | |||
| X | Hieu Hoang | El Camino CCD (IT) | X | Pam Mery | San Francisco CCD | X | Angela Embry (Admissions) | El Camino CCD |
| CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER | ||||||||
| X | Gary Bird | CCCCO | X | Mike Quiaoit | CCCCO | X | Keith Franco | CCCTC |
Tim Calhoon | CCCTC | X | Patty Donohue | CCCTC | X | David Shippen | CCCTC | |
1) List of outgoing committee members who are leaving due to various reasons. Replacements should be filled by September 15, 2017 for the 2017-2018 FY.
Breakdown of Current Roster by District
According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws:
"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."
As of July 1, 2017, the 15 Districts are representative of the following regions:
- 2 Northern districts;
- 3 Bay Area districts;
- 2 Central districts;
- 8 Southern districts.
The chart below details the status of the committee after the outgoing members leave fall 2017.
#
District
# Open Seats
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
El Camino CCD
Election of 2017-2018 Officers
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A motion to re-elect the current slate of CCCApply Steering Committee Officers was made by Bill Mulrooney, El Camino CCD, on June 27, 2017. Henry Villareal, San Mateo CCD, seconded the motion. A survey collecting results was sent to all CCCApply Steering Committee members across all 15 member districts on June 27. Eleven districts responded. The results are displayed above. |
Results from the re-election of current officers conducted by survey on June 27 - 29, 2017.
12 Districts voted for the re-election of the current slate of officers for another year.
11 Districts = Approved
1 District = Disapproved
Click here to see the results: Re-Election of Officers Survey Report
#
District
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
El Camino CCD
Announcements
OpenCCCApply Release 6.1 - Rescheduled to October 27, 2017
In order to align with dependencies for the new Administrator 2.0 application, the CCCApply Release 6.1.0 has had to be pushed back to October 27, 2017 - 6:00PM.
We'll now have to announce that the Administrator for Apply is also pushed to March 2018.
NEW!CCC Administrator 2.0 Launch - Delayed for CCCApply Until March 2018The new CCC Administrator 2.0 is currently under-development. The original timeline prioritized CCCApply to be the first integrated application; however, due to an accelerated priority to expedite Canvas LMS integration, the application launch will feature the Canvas functionality. The CCCApply integrated screens - which will fully align with the CCCApply Standard, BOG, and International applications - will be rescheduled to March 2018, as part of the 2018 Annual Update. A formal communication plan will be published outlining dates and processes for migration of data, college previews, support processes, and posting of new documentation.
Report Center Upgrade - Coming Fall 2017
2017 Roadmap Update: CCCApply is planning an upgrade to our current version (6.1) of the Jasper Business Intelligence software in the CCC Report Center this Fall.Project Plan: Working with our AWS DevOps team, we'll be moving to the AWS TIBCO Jasper subscription version and deploy the latest supported version to the development environment (CI) by the end of August. Migration of the data and college artifacts, as well as the custom configuration enhancements will require approximately 9 - 12 weeks due to competing development projects.Migration Project: Meanwhile, to minimize the impact of multiple ITprojects and requirements on colleges, we have renewed the license on our existing Jasper system for another year, to ensure adequate time for the Apply development team, as well as DevOps, to finalize the requirements, complete the migration, and ensure the custom configuration enhancements are bug-free and ready to test by the time we roll to the Pilot environment in October.
Preview: Our goal is to have the CCCApply configurations ready for college preview by middle of October. The production deployment will happen sometime after the October 27 OpenCCCApply release.
Communication: Announcement and updates will be made in the CCCTechnology.info support site, where colleges can ask questions and stay informed on our progress.
Roadmap & Development
(See Other Priority Projects table below)
Click on Links below for Roadmaps
Jan - March 31, 2017
AWS
Move
April - August 2017
October 27 2017
Spring 2018
Staff & Resources Needed
OpenCCC Account (Legacy)
2017 Annual Update - Release Notes
Account UI Upgrade
Tomcat Upgrade
Security updates (SSN Validation review)
New DOB Confirmation field
Release 6.1: October 27
Bug fixes
Tomcat Upgrade
Security updates (SSN Validation review)
New DOB Confirmation field
CCCApply Applications (Legacy)
BOG
IA
2017 Annual Update
March 31 - Prod Release
March 1 - PILOT Release
Post Release Activities (Tech Debt)
Development/Tech Debt
DNS Issue
CDE Issue
WAF Blocker Issue
Tomcat Upgrade (April)
Administrator 2.0 Integration
Security Updates (SSN)
Change Requests
Release 6.1: October 27
Bug Fixes - Homeless Youth
Bug Fixes - International App
Technical Upgrades
Release: 2018 Annual Update
Admin 2.0 Integration with Legacy CCCApply apps'
EOL activities
*Tomcat Upgrade*
uPortal Upgrade
Maintenance Mode continues;
CCCApply Administrator (Legacy)
2017 Annual Update
Development/Review
March 31 - Prod Release
March 1 - PILOT Release
Development:
Migration to Admin 2.0
End of Life planning
Push release to March 2018
CCC Administrator 2.0 (New)
New Development
Documentation Drafts
Support & Training Plan
Migration Planning
Release V1 to Test for Accessibility Review - AUG 15, 2017
Release V1 to PILOT for College migration and testing - September 25
(30 days in PILOT)
NEW MVP Release = Canvas Integration
NOTE: CCCApply integration with Admin 2 development resumes for March 2018 release:
Migration
Support documentation
Support training
(Split resource 50/59 with MyPath)*
*Per budget meeting with Lou 2/7/17
TIBCO Jasper (AWS) Report Center
Research AWS Jaspersoft subscription models;
Draft requirements docs
Migration plan; continuous deployment across Dev-CI, Test, Pilot, Prod
Develop/Upgrade User Documentation
Launch Jasper Upgrade (Cloud)
Support & Training
Residency reports (feature enhancement)
Support & Training
Ongoing Tech Projects
Spring 2017
Summer 2017
October 2017
Notes
Tomcat Upgrade / uPortal Upgrade
Apply, Account, BOG, IA
Begin March 21
No concurrent dev work during upgrade
Infinity collaboration
Upgrade Jasper Report Center
Support;
More projects will be moving into the Report Center. Syed will pick up the additional dev work there.
Implement Additional Administrator 2.0 Features
Begin integration of other projects
- Wes will have bandwidth to start incorporating Glue/Assess/CE into 2.0
Issues
AEBG - Changes to CCCApply
We received the following request from Kathy Booth, WestEd.
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<< I'm helping to lead a series of practitioners advisory committees for the Adult Education Block Grant (AEBG) that are recommending ways to structure data and accountability reporting. It looks like the group is headed toward recommendations that CCCApply be modified to allow information to be captured on adult ed participants--but these changes may be needed for all CTE for Perkins reporting in the near future, so the impact may be broader. Here's a brief write up on the topic that I'm working on--could you correct any factual inaccuracies and let me know if there's information you'd want me to share with the committee based on the likely response from the CCCApply Steering Committee, and your take on these requests? * * * The common application form for community colleges—CCCApply—is managed by the CCC Technology Center, which is a project of the Chancellor’s Office. A steering committee is used to consider requests regarding changes to the form, in concert with the project sponsors. One of the primary recommendations in the three AEBG data and accountability meetings held to date would be that CCCApply offer a different set of questions for adult education applicants, using a branching question structure or a different version of the application. This would allow sensitive topics like citizenship to be avoided and for the form to be streamlined so that it only includes information that is relevant in the adult education context. CCCApply has already been working on branching solutions to address requests from other Chancellor’s Office funded projects, which could be built upon for AEBG. However, some committee members have noted that the changes outlined below may become important for Perkins reporting for both noncredit and credit programs, once that funding source is reauthorized and aligned with WIOA. Therefore, the following additions may be needed across all versions of the form: 1) Amend the Personal Information section to include:
2) Amend the Higher Education Level question to include: College certificate >> |
Noncredit Application Issues:
Ongoing discussions about whether it's feasible and compliant to create a modified version of CCCApply for noncredit students (and, see AEBG, other populations that want a special, modified version of the application).UPDATE 5.03.17: The Steering leadership met on 5/3/17 to discuss noncredit issue. Sent Noncredit workgroup names to Stephanie on 4/27/17. Team concurred that we need to revisit the application from the perspective "what can we do, if anything, to minimize the questions and length of the application from a legal requirements perspective?" We may come up with the same conclusion, but we need to revisit and ensure CCCCO knows we have heard their continued concern and are doing everything possible to respond.
Team looked at the Noncredit Report of June 2016 and determined that we need our own survey to gather feedback and requirements, needs from colleges for noncredit students. Team is working on questions for the survey now.
Team is condensing the work Patty did to outline all data fields/questions and corresponding legal requirements into an easy-to-read table (versus the large spreadsheet version we have now).
Team proposes we review the data analysis for Abandoned Applications and add summary of findings to the white paper.
Team is looking at the remaining work on the white paper and divvying up the work across Leadership, Mike Q., Patty, and any volunteers (volunteers?).
Propose drafting recommendations after another review of the questions/legal requirements for CCCCO. Show / demonstrate that any new findings would take time to implement in CCCApply 3.0.
June 27 Discussion about modifying the application with a "Supplemental Questions XML" page for AEBG and Noncredit students:
Current research findings indicates that 99% of all questions currently in the standard application are required questions, therefore creating any form of modified version of the application is NOT SIGNED OFF on by Steering. However, Mike Q continues to get pressured from CCCCO due to length of app and unwanted questions, but hasn't promised a solution that's another application. Therefore, the Chancellor's Office is requesting that we take another look at the application to see what, if anything, can be done. These are the things that can be explored:Big Issue: These colleges don't want to ask the residency questions - strip it out and just give them the Supplemental Questions XML piece PLUS the consent (penalty of perjury you are telling the truth), Submission, and that's it.
Give these colleges that tools to build what they want.ONE OPTION for colleges that want to use something other than CCCApply for noncredit or AEBG or any other special population set is to use the Supplemental Questions XML and the Consent page, the digital signature tool, and submission process - then stripping out all other pages. (NOTE: This option would require additional development resources and funds, currently not budgeted or allocated.)
OpenCCC would remain a separate, self-contained component and there would be no proposed changes to that system. (no change)
Mitch says, IF we were to consider a special, modified CCCApply application, this "Supplemental Questions App" would have to include:
Steering does not sign off on a noncredit app;
MOU would have to be included
Colleges would need to be fully aware of the risks;
The BOG board would need to approve this - college must be aware of all risks, and MUST absolve the Tech Center, the CCCCO, Board, and must be fully aware of Audit implications.
Action Items:
- Reconvene the Noncredit Sub-Committee to explore these options and considerations
- Survey the colleges with OUR survey - questions specific to the application alternatives (what are colleges doing for residency? state/fed laws?)
- Look at the existing application for a better way to support noncredit students. There may not be a solution that works.
- What do we need to put right up front in the application to college?
- What do colleges want for noncredit students?
Name
Address
Phone
Email
That's it!
- What does the CCCCO require from noncredit students?
Example: SCE's non-credit app:
https://www.sac.edu/rsccdasp/sce/SCE-ApplicationForm.htm
https://www.sac.edu/ContinuingEducation/Pages/Apply.aspx
New CCCApply Noncredit Survey
GOAL: There have been other surveys completed re: noncredit populations, but none that were specific to the CCCApply application.
Survey should help identify how colleges who aren't using CCCApply for Noncredit students - are collecting required data for residency, state & federal regulatory requirements, and MIS reporting data?
- Identify "formula for Noncredit compliance" - Michael Q. work with Elias ?
- Work with Saddleback College and document what they are using and what/how they are staying in compliance for Noncredit students.
- Steering will develop a new Noncredit application survey specific to CCCApply.
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NEW Survey should include: Requirements: Steering will develop a new survey specific to CCCApply. Disseminate to all colleges, Academic Senate, Admissions Listserv, etc. NEED volunteers to work on this survey project. What's our deadline? They say what they need Questions would include:
Committee Discussion Note: Saddleback College is doing a good job of using CCCApply for noncredit - when selecting ed goal - we find out they are noncredit - Are they required to matriculate? SSSP? Formula for noncredit = similar to credit (counts/amounts for services are going to be part of allocation formula. The more you do to make that accurate and correct is beneficial. Mitch says he is surprised, he thought every student has to matriculate. Steering? What are our action items here - in addition to the suggestions for survey questions? |
Research Projects Update
Click on hyperlinks to see Survey Results or Slide-decks.
NEW: CCCApply Required QuestionsCreated to support recurring Noncredit Application issue
CCCApply Research Projects 2017
NEW! Student Satisfaction Survey Negative Comments (Cluster Analysis)
Results provide insights on improving application process
UPDATE: July 2017
- Data collected from colleges (bad application examples) and both survey results were submitted to internal data analysts for review.
Meanwhile, CISO was asked to investigate setting up secure environment to analyze data (student Pii). - Contract with AWS Machine Learning group to draft proposal for SPAM Filter development project.
- Additional work required to support effort: Unblock IP Addresses; created problem when WAF installed (January).
- Two surveys have been completed (Pre- and post-WAF Blockers).
- Abandoned Applications Data - Breakdown by College
Completed in-house research (Tech Center Data Analyst) - looked at 5M apps and broke down data by college, since 2012
- Time to Completion Data
Completed in-house research (Tech Center Data Analyst), as part of Abandoned Applications study, and produced data on average "time to completion" across the colleges.
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| ACTION ITEM: Colleges are asking that we share the data produced in the Abandoned Applications study for individual colleges. Tim requested the Steering Committee determine best way to proceed. Steering voted to share back in Pivot Table on website. Data available in password protected PDF document Work with Jeff Holden to determine security process. What can be shared? |
- CCCApply Whitepaper - NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers.
New Change Requests
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UPDATE July 14, 2017: Due to delays in the development schedule caused by a variety of issues over the past three months, including post-AWS migration bugs, problem with the SSID Look-Up service implementation, under-estimated development time needed for infrastructure upgrades; Admin 2.0 integration priorities, as well as the ramp up of new Infiniti-AWS DevOps team, it's possible that some of the approved bugs and feature enhancements slated for the October 27 release may be deferred to March 2018. The final list of bugs that will make the October release is under-consideration and will be announced to colleges with the Pilot Preview release notes. |
AB801 Homeless Youth "Fixes" to March 2017 Implementation
- OpenCCC Account & Edit Account changes = APPROVED
- CCCApply Standard App changes = APPROVED
- BOG Fee Waiver changes = APPROVED
- International App changes = APPROVED
Personal Information Page Changes:
- Rename the page "Demographic Information" - Approved for March 2018.
- Re-order the position of the Personal Information page (Demographic Information) page down toward the bottom of the application. = DECLINED.
Implement Modified CCCApply Application for AEBG (Adult Education) needs = DEFERRED
Future Meeting Schedule- Project Site updated with revised Meeting Information
- Steering has been notified by email(s) announcing schedule
August 30, 2017
10:00AM - 3:30PM
- Send announcement to Steering
Send Riverside an email about participation in committee.
Approval of June 2017 Steering Minutes
Review minutes from June 27, 2017 Meeting
Michelle motioned to approve; Leigh Ann seconded.
Constitution & Bylaws
Review of Committee Bylaws & Constitution of 2005
Review Survey Results from Steering Committee Composition Survey
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The committee reviewed the current CCCApply Committee Bylaws & Constitution, which was enacted in 2005 and hasn't been updated since then. We reviewed each section and captured feedback and suggestions. There are several issues that first need to be resolved before the revised version can be resubmitted to the committee for approval:
The objective is to set a deadline for resolving the three issues above during the November 8 meeting. |
Committee Vacancies & Nominees
For Representative Nominees: Committee Representative Nominees Survey
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A review of the vacant seats was performed during the August meeting. The tables below reflect updated information and discussion outcomes. |
Roster Review
List of outgoing committee members who are leaving due to various reasons.
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Proposed / Nominated Members
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Breakdown of Current Roster by District
According to Section 2. Committee Composition of the 2005 CCCApply Constitution & Bylaws:
"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."
As of July 1, 2017, the 15 Districts are representative of the following regions:
- 2 Northern districts;
- 4 Bay Area districts;
- 2 Central districts;
- 7 Southern districts.
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The chart below details the status of the committee after the outgoing members leave fall 2017. |
# | District | Size | Area | ADM | IT | RSCH | # Open Seats | Notes |
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| 1 | Cerritos CCD | Single | Southern | 1 | 1 | 0 | 1 | Cerritos: Lacking 1 member; Need 1 Researcher |
| 2 | Chabot-Las Positas District | Multi | Bay Area | 1 | 1 | 1 | 0 | CLPCCD: Noell Adams is leaving committee. No replacements needed |
| 3 | Contra Costa CCD | Multi | Bay Area | 1 | 1 | 0 | 1 | Contra Costa: Mojdeh is leaving (IT), Satish is staying (IT) Need Researcher |
| 4 | El Camino CCD | Single | Southern | 2 | 1 | 0 | 1 | El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm); 2 Admissions, 1 IT, need researcher |
| 5 | Kern CCD | Multi | Central | 1 | 0 | 1 | 1 | Kern CCD: Dave Barnett is leaving (Admissions); Craig Hayward & Michelle Pena both Admissions - Need IT |
| 6 | Los Angeles CCD | Multi | Southern | 0 | 1 | 0 | 2 | LACCD: Still in trial period through Dec 31; Need 1 - Admissions; and 1 - Researcher |
| 7 | Los Rios CCD | Multi | Northern | 0 | 0 | 1 | 2 | Los Rios CCD: Michael Day is leaving (IT), Ben Baird left last year (Admissions); - Need 1 Adm & 1 IT |
| 8 | Rancho Santiago CCD | Multi | Southern | 1 | 1 | 1 | 0 | RSCCD: This district has 3 members, one from each area. |
| 9 | Rio Hondo CCD | Single | Southern | 1 | 0 | 0 | 2 | Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher |
| 10 | Riverside CCD | Multi | Southern | 0 | 1 | 0 | 2 | Riverside CCD: Needs 2 Admissions & Researcher |
| 11 | San Francisco CCD | Single | Bay Area | 1 | 0 | 1 | 1 | San Francisco: Garret Wong is no longer on committee (IT) - Need 1 IT |
| 12 | San Joaquin-Delta CCD | Single | Central | 2 | 0 | 0 | 1 | Delta District: Only 2 members (Admissions); Need 1 IT and 1 Researcher to keep District seat |
| 13 | San Mateo CCD | Multi | Bay Area | 0 | 0 | 0 | 3 | San Mateo: Henry Villareal is leaving (Admissions). He was only member from SMC. DISTRICT SEAT GONE |
| 14 | Santa Rosa CCD | Single | Northern | 1 | 1 | 0 | 1 | Santa Rosa: KC Greaney left last year; Need 1 Researcher |
| 15 | South Orange CCD | Multi | Southern | 1 | 0 | 0 | 2 | South Orange: Arleen Elseroad & Joyce Semanik leaving (Admissions) - Need 1 IT and 1 Researcher |
| TOTAL | 15 | 8 | 4 | 18 | Eighteen seats are open now, including LACCDs | |||
| 16 | CCCCO | 1 | Michael Q., Gary Bird, & Need Vice Chancellor | |||||
| 17 | CCCTC | Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco) |
Election of 2017-2018 Officers
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A motion to re-elect the current slate of CCCApply Steering Committee Officers was made by Bill Mulrooney, El Camino CCD, on June 27, 2017. Henry Villareal, San Mateo CCD, seconded the motion. A survey collecting results was sent to all CCCApply Steering Committee members across all 15 member districts on June 27. Eleven districts responded. The results are displayed above. 2017-2019 Steering Committee Officers Chair - Stephanie Murguia, Cerritos College Vice Chair - Michelle Pena, Bakersfield College Secretary - Mitchell Leahy, Santa Rosa Jr. College Past Chair - Richette Bell, El Camino College |
Results from the re-election of current officers conducted by survey on June 27 - 29, 2017.
12 Districts voted for the re-election of the current slate of officers for another year.
11 Districts = Approved
1 District = Disapproved
Click here to see the results: Re-Election of Officers Survey Report
# | District | Vote |
|---|---|---|
| 1 | Cerritos CCD | APPROVE |
| 2 | Chabot-Las Positas District | APPROVE |
| 3 | Contra Costa CCD | APPROVE |
| 4 | El Camino CCD | APROVE |
| 5 | Kern CCD | |
| 6 | Los Angeles CCD | DISAPPROVE |
| 7 | Los Rios CCD | APPROVE |
| 8 | Rancho Santiago CCD | APPROVE |
| 9 | Rio Hondo CCD | APPROVE |
| 10 | Riverside CCD | |
| 11 | San Francisco CCD | APPROVE |
| 12 | San Joaquin-Delta CCD | APPROVE |
| 13 | San Mateo CCD | APPROVE |
| 14 | Santa Rosa CCD | |
| 15 | South Orange CCD | APPROVE |
| 16 | CCCTC | |
| 17 | CCCCO |
12 = 4/5th is quorum vote
Guided Pathways Implementation Request
Craig Hayward, Bakersfield College, presented to the Committee on how Bakersfield College is filtering majors in CCCApply to comply with the Guided Pathways Initiative.
Great presentation!
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Look up the book: "Re-designing America's Community Colleges" for guidance on Guided Pathways.
Research Projects
- SPAM Fraudulent Apps (Machine learning)
- Non-Credit CCCApply Survey - Call for sub-committee
- CCCApply Required Questions
2017-2019 Roadmap & Deployments
CCGI Service
September 1, 2017
The CCGI Service is a post-application data articulation between the California Colleges Guidance Initiative (CCGI) and CCCApply for the purpose of supporting multiple measures placement and creating additional efficiencies for college A&R staff across the state. Collectively serving upwards of 400,000 6th-12th grade students across 25 school districts, CCGI uploads student’s academic transcript data into individual student accounts on CaliforniaColleges.edu, and all CCGI legal documentation allows for that data to be shared with institutions of higher education at the point of application. Here is the original change request approved by the CCCApply Steering Committe in July 2016: 2016-39: Data Sharing Articulation with CaliforniaColleges.edu (CCGI) & CCCApply - Phased Approach
IT Objectives
Technically, this service, as well as other post-application APIs are developed to hook into existing SNS queues and have no impact on running systems.
This service is not public-facing and there will be no impact on the end-user (students and colleges). There are no changes to the CCCApply application, nor the download client.
Next Release: OpenCCCApply Release 6.1 - October 27, 2017
Pilot Release: September 27, 2017
CCC Administrator 2.0 Launch - Delayed for CCCApply Until March 2018
The new CCC Administrator 2.0 currently under-development. The original timeline prioritized CCCApply to be the first integrated application; however, due to an accelerated priority to expedite Canvas LMS integration, the inaugural application launch will feature Canvas LMS functionality. The CCCApply integrated screens - which will fully align with the CCCApply Standard, BOG, and International applications - have been rescheduled to March 2018, as part of the 2018 Annual Update. A formal communication plan will be published outlining dates and processes for migration of data, college previews, support processes, and posting of new documentation.
Report Center Upgrade - Coming Fall 2017
- 2017 Roadmap Update: CCCApply is planning an upgrade to our current version (6.1) of the Jasper Business Intelligence software in the CCC Report Center this Fall.
Project Plan: Working with our AWS DevOps team, we'll be moving to the AWS TIBCO Jasper subscription version and deploy the latest supported version to the development environment (CI) by the end of August. Migration of the data and college artifacts, as well as the custom configuration enhancements will require approximately 9 - 12 weeks due to competing development projects. - Migration Project: Meanwhile, to minimize the impact of multiple ITprojects and requirements on colleges, we have renewed the license on our existing Jasper system for another year, to ensure adequate time for the Apply development team, as well as DevOps, to finalize the requirements, complete the migration, and ensure the custom configuration enhancements are bug-free and ready to test by the time we roll to the Pilot environment in October.
- Preview: Our goal is to have the CCCApply configurations ready for college preview by middle of October. The production deployment will happen sometime after the October 27 OpenCCCApply release.
- Communication: Announcement and updates will be made in the CCCTechnology.info support site, where colleges can ask questions and stay informed on our progress.
2018 Workshop
High-level Checklist
Location - Southern California
Combine with eTranscript California into a one-day Workshop
Combine with other Spring conference?
Originally intended for marketing and educating colleges - rationale has changed over the years - but that was the original intent of the Workshop.
Steering committee has had twice all-day (2-day) sessions with a facilitator who planned everything for us (RP Group) it's been a long while since we've had a comprehensive planning session.
Check with the CCC Foundation - for a facilitator
Suggestion: "Would be great to include RP Group in some way (as facilitator or otherwise). As an RP Group Board member, I can help with that.
* Re comprehensive planning session."
Change Requests
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Due to time constraints, we did not have time to review change requests during the meeting. These issues are being moved to the November 8 meeting. |
Review requests that were deferred to next version of CCCApply
Meeting Schedule for 2017-2018
Schedule next set of quarterly meetings for 2017-2018
Schedule November 8 online meeting
Schedule in-person meeting for end of January 2018 in the Bay Area (or East Bay). Contra Costa College.
Close Meeting
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |