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Need

Existing law requires each student to be classified as a resident or nonresident at a California community college [for instruction provided to the student at the CCCs]. 

The recently However, the recently passed Assembly Bill 3101 (AB3101) would exempt a student seeking  exempts a student seeking to enroll exclusively in career in career development and college preparation courses, and other courses other courses for which no credit is given, from community college residency  from community college residency classification requirements.

The application therefore Therefore, the CCCApply application process needs to be updated to exempt non-credit collect information/data on all students, providing colleges with an electronic admission application that exempts noncredit students from the residency determination, and only collect collects data that is required by the federal gov, state law, or that is otherwise necessary at the time of application.

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Change Requirements

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One Application - Two Workflow Paths

• Revise the CCCApply Standard application to include two workflow paths, one that determines residency

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• for students taking ‘for credit’ courses (Standard), and one that is exempt from residency determination

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• exclusively for students enrolling in noncredit courses (Noncredit).

The two

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workflows should be:

• Standard Credit Path (includes residency determination) - For students seeking college credits for courses taken

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• at a California community college. 
  This is the current Standard application - including all existing logic, services, field and error validation, pre- and post-submission services and processes (no change to the residency algorithm submission calculation service). 

• Noncredit Path: (does not include residency determination) - For

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• students seeking to enroll exclusively in career development and college preparation courses, and other courses for which

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• NO credit is given

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• , this "path" is a variation of, and workflow within, the Standard Application - accessed from a separate, unique URL - that uses skip logic to hide pages and questions, and collects only the data required by the federal government, state law, or that

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• is otherwise necessary to uniquely identify the student

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• during the admission application process. 
  

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• 
  To comply with AB3101, this path does not include pages, questions, field logic calculations that determines residency status, including the residency submission calculation service,  and will only display a set of questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process.
  

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• The Standard "Credit" path (Standard Application) will function exactly as it does today; no significant changes have been identified for the existing, residency path 

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• • If the applicant

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• • intends to enroll in one or more

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• • college credit course(s), they will use the existing college-branded application URL (or the generic, unauthenticated version via MyPath).  and complete all questions required to determine California residency; and questions required by the federal government, state law, and other necessary requirements; 

  • The Standard "Credit" workflow path will not change how it calculates the residency status implemented today;

  • The Standard "Credit" workflow path will not change any post-submissions processes, web services, calculations (residency, AB540, financial aid) etc. 
    
    

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Questions Included in the Noncredit Path

• The Noncredit path SHOULD include the following questions required by state, local & federal mandates, as well as questions required to identify the student

  1. All questions in the OpenCCC Account

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• 1. will be

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• 1. included to identify the student at the college, for OpenCCC account creation (CCCID) and account recovery, for federal IRS requirement

  2. All questions on the Enrollment page (Term, Ed Goal, and Major)

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• 1. will be included 

  2. All questions on the Account Info/Mailing page

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• 1. will be

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• 1. included - including the "Dependency Status" (Minors) question

  2. All questions on the Education page

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• 1. will be

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• 1. included

  2. All questions on the Demographic Information page

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• 1. will be

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• 1. included

  2. All questions on the Review, Consent & Submit page

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• 1. will be included

Questions NOT included in the Noncredit Path

• The Noncredit path SHOULD NOT include the following questions required exclusively to determine residency, or that are not required at the time of application
  

  1. The Citizenship & Military page

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• 1.  will be removed completely - (all questions in the Citizenship section)

  2. The Residency page

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• 1.  will be removed completely - (all questions in the Military Status section)

  2. The following

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• 1. questions may be removed from the Needs & Interests page:

     1. Main Language section: Are you comfortable reading and writing English?

     2. Financial Assistance section:

        1. Are you interested in receiving information about money for college?

        2. Are you receiving TANF/CalWORKs, SSI, or General Assistance?

     3. Athletic Interest set of fields:

        1. Are you interested in participating in a sport while attending college?

           1. Yes, I am interested in participating in one or more sports, including the possibility of participating of playing on an intra-collegiate team.

           2. Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.

           3. No, I am not interested in participating in a sport (beyond taking a P.E. classes).
              

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Residency Status Change Requirements

• Residency Status Field Requirements

  To comply with the new residency-determination exemption for noncredit students as outlined in AB3101, we need to revise the Residency Status field to include

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• a value for noncredit "exempt" status. We need to do the following:

  • Add a new value of "N" to the Residency Status field <res_status> for "

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• • noncredit / exempt".

  • Ensure all applicants that apply via the "

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• • Noncredit Application" default to this new exempt status.
    
    

• Hard code residency areas A, B, C, D with new value "9" for Noncredit App

  • Add new value "9" to res_area A, B, C, D = area logic was not run; no area status

  • Hard code res_area A,B,C,D to "9". "9" means a student is not eligible in that area.

  
  

New Noncredit Data Fields

• Add a "Noncredit" status field:  <non_credit>
  

  • New "non_credit" field acts as a True/False flag that is set to "True" if the applicant applies using the new Noncredit URL

  • New "non_credit" field will be downloadable and will appear in the Report Center

  • New "non_credit" URL will add a special prefix to the Confirmation number = "NC-" to help identify noncredit submitted applications
    
    

• Upon check if noncredit flag is set (if <non_credit> = True then set the residency status <res_status> = "N" and trigger new integrity flag 81.Add a New Integrity Flag (81) for "Noncredit / Residency Exempt"

  • Add new integrity flag 81 to alert Admissions & Records that the applicant applied using the Noncredit application

  • Integrity Flag 81 = "Applicant applied using the Noncredit Application URL"

  • Add integrity_fg_81 to the Download Client

  • Add to Apply submit-ws and integration testing with college adaptor.

Transitioning From Noncredit to Credit Status

• Implement logic to allow a noncredit student to re-apply to the same term, same college using

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• the Standard Application, if they plan to transition from NC to Credit status

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1. Implement logic in CCCApply to allow

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1. a noncredit applicant ONLY to re-apply (submit another application) to the same college for the same Term in order to transition from

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1. noncredit status to

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1. 'credit' status (in order to change

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1. from enrolling exclusively in noncredit courses to enroll in one or more college credit courses).

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Non-Credit Status Question

NOTE:  The feedback we've received from student comments and college staff is that most students do not know what "non-credit" means and will likely not have enough information at the time of application to make that informed decision, even if they did. Therefore the crafting of this question is important to making this implementation proposal work.

The critical element in this "Non-credit Path" change proposal is accurately identifying the student's enrollment intention (credit vs. non-credit) at the time of application. 

This question needs to be worded carefully because the response to this question, plus the affirmation in the Confirmation pop-up box, is what triggers the non-credit workflow path after the Enrollment page. 

This question needs to be clear and understandable by the student - so they can accurately self-identify their enrollment intention for the term.

It may be necessary to implement one or more Help pop-up boxes with clarifying information within the question or the response options (using hyperlinks to pop-up boxes).

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What is your immediate goal for attending college this term?

1. To enroll in college credit course(s)

2. To enroll in college credit course(s) while also enrolled in high school or adult school

3. To enroll in college courses for Pass / No Pass (no units)

4. To enroll exclusively in free, non-credit course(s) to improve my skills, career development, and/or prepare myself for college level coursework

If the student selects one of the responses that identifies them as "non-credit" (in the example above it would be 3 or 4), an additional confirmation pop-up box will display upon clicking "Continue" at the bottom of the Enrollment page. 

The Confirmation pop-up message will ask for confirmation that they understand the Non-Credit Status question and it's implications 

Suggestions:

Are you sure you don't plan to enroll in one or more college courses in order to receive credits or units?

If you confirm Yes, you won't be subjected to California residency determination

However, if change your mind and end up enrolling in one or more courses for credit - you will be required to re-apply (using CCCApply) in order to determine your California residency status?

enroll exclusively in career development and college preparation courses, and other courses for which no credit is given

Additional Requirements & Considerations

• Ensure there is some way to easily identify Non-credit applications in the student's My Applications page (in the Submitted Applications and Resume an In-Progress Applications tables)
• Ensure the new Non-Credit Status data field is added to the Download Client,  Administrator Rules, and Report Center data domain (submitted applications)
• Ensure the all changes are captured and documented correctly in the CCCApply Data Dictionary (YIKES - big job)
• Ensure colleges have 30-60 days preview or if that is not possible - start communicating changes and messaging colleges through screen shots, webinars, recorded videos begin early January 2019

ENSURE THAT....

Students can toggle between the two workflow branches/paths depending on how they answer the new "Non-Credit Status" question and corresponding Confirmation box.  Students may find out that htey need to apply as a "Credit" student after starting an application as a Non-Credit student. They would need to go back to the Enrollment page, change their response to the NC Status question, confirm and click "Continue" to view the new workflow path.

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1. Note - this applies to transitioning from noncredit to credit at any college/any terms - not just the same college/same term. 

2. Logic should be in place to prevent a duplicate status from being submitted.  Example, if first application was for Noncredit, they should only be able to re-apply as a Credit status.

3. We should continue to not allow a duplicate credit application to be submitted to the same term/same college.

4. To re-apply as a credit status, the student should apply using the college's Standard Application.  

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Additional Requirements & Considerations

Workflow Considerations

The bullets below include additional requirements and considerations that need to be included in the overall implementation.  Can you think of any other ones?

ENSURE THAT....

• The "Noncredit Application" is optional to colleges that want to use it - and that don't want to use it.

• The "Noncredit Application" has a unique URL - different than the Standard Application URL.

• Confirmation numbers for applications submitted via the Noncredit URL should be unique - different than the Standard Application confirmation numbers (and App ID numbers). 

• Each college must have a unique URL for their Noncredit Application based on their MIS code or domain.

• We need to figure out all changes to the download file, such as:

  • Would there be any reason to change their current download file? 

  • We need to look at each field being hidden in the noncredit workflow (i.e., citizenship status, military status, all the residency page fields, etc.) and make sure they can be blank in the download file

  • Ensure the Glue team is made aware of all requirements that might affect the Glue jar file and identify all required changes (if any)

• The Noncredit path should still include all existing standard application pre- and post-submission web services, functionality, logic, and processes; such as:

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• • All NC applications should start the same way as

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• • Standard Apps do

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• • - from a college-specific URL

  • NC applications should start or resume from the My Applications page

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Non-credit applications can still be...

• Saved and resumed at any time
• Resumed from the My Applications page 
• Auto-populate from previously submitted application data Adhere to

  • ; or auto-directed from OpenCCC Account Creation (new Account applicants)

  • All NC applications must be able to be Saved and Resumed at any time

  • All NC must still be auto-populated when a returning applicant starts a new application in CCCApply within 2 years of last application submitted

• toggled on or off depending on the response to the Non-Credit Status field on the Enrollment page and a Yes response to the Confirmation modal

• • All NC apps must adhere to all post-submission pages, processes, web services, and activities

  :

During the Application process, a student on the NC workflow path...

• Must still see and respond to the Review App / "Consent to Release Information" / Submit page

• Must still go through the Electronic Signature process (VERY important)

• Must still Submit their application

• Must still see the Confirmation

  page

  screen with all existing confirmation data (CCCID, confirmation number, etc.)

• Must still see the Student Satisfaction Survey 

• Must still see the Special Links & Opportunities page

  (TBD)

• Must still be redirected into MyPath

  -

  if college has adopted MyPath

• Must still be routed through the Spam Filter web service and all other

  integrated

  post-submission web services (CCGI, CDE, student profile, etc.)

• Must still be

  included in

  downloaded using the Download Client, Super Glue Jar files and all data must appear in the Report Center

• Must still integrate with the CCCApply Administrator for the configuration of custom Terms, Majors, Major Categories, Spam Filter, Reset Downloads

• Must still appear in the Submitted Applications and/or Resume Your Application tables in the My Applications page