Accomplishments/Updates
Milestones
Major Milestones | Start Date | End Date | Status | ||||||||
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| Plan | Rev/Act | Plan | Rev/Act |
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Administrator 2.0 |
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CCCApply 3.0 |
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All Colleges LIVE Celebration |
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Priority Issues
- Need approval on the big move to AWS. CCCApply systems need to be down for an extended period of time.
- Xap Contract Expiration & Data Purge
- Xap data transfer & storage plan
- Xap college import process & communication
- Shib Upgrade release rescheduled - communication is late going out - rescheduled to support MyPath, Assess, and Course Exchange Launches in October
- Non-Credit App Committee waiting for notification and meeting to be scheduled; Announce development of Whitepaper and approval (blessing) from CCCCO
- Paper Application development - behind schedule. Need requires software program to edit PDF master.
- Perception from system that CCCApply Application is too long and possibly a reason for low student enrollment numbers. Whitepaper being developed to improve image and justify/confirm legal and image & Brand. Meeting with Foundation's MarComm team discussed ways to improve image. Looking at research data on abandoned applications (number of abandoned apps per college, per term; number of apps abandoned at one college, but same CCCID applied at another college for the same Term; analytics on page or section that nets the highest number of abandon rate (what page were students on when they abandoned application? Percentage of apps that made it past the Account creation; Percentage of apps that abandon from the MyApplications page (immediately after account creation).
- Ensure Google Analytics is setup for CCCApply applications.
Sub-Committee Updates
The following updates since the 9/20/16 meeting.
Description | Action Items | Owner | Due Date | Complete Date | Status |
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Residency Review Committee | Gather up issues and send out to sub-committee ASAP | ||||
Administrator 2.0 Committee | Timeline needed - communicate to colleges | ||||
CCCApply 3.0 Committee | Important - RFP timeline | ||||
Non-Credit Application Committee | NEED / HOT TOPIC | ||||
Gender & AB620 Committee | CCCCO is planning to facilitate this committee | ||||
CACCRAO Memo Committee |
| Patty | 10.07.16 | ||
Whitepaper Committee | New! Form the committee, set the first date | Patty | 10.07.16 | ||
International App Committee | NEED to set up first meeting | ||||
AB850 Committee | NEED direction from the CCCCO | ||||
2017 Workshop Committee |
Action Items
Open Action Items
Item # | Description | Owner | Due Date | Comments | |||||
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1 | CACCRAO Memo Response PPT | 10.7.16 | Done, need feedback from Steering Leadership | ||||||
OpenCCCApply Move to AWS - Need Approval | |||||||||
Send out update to Non-Credit Sub-Committee | 10.14.16 | ||||||||
Agenda for November Steering Meeting | 10.28.16 | ||||||||
Important Announcements | |||||||||
Announce Shib Upgrade & Auto-Login to Introduction Page of New Apps | 10.7.16 | ||||||||
CCCApply Paper Application | 10.14.16 | News! Team working on it as we speak (10/13) | |||||||
Send out email to Steering with lower priority change request questions and determine timelines | 10.7.16 | ||||||||
Agenda for December In-Person Steering Meeting (Manga Manga Party & reservations) | 11.10.16 | Set up with Cindy, Satish, 4CD.edu, Manga Manga and any other reservations needed. | Finish CACCRAO Memo Response PPT | 10.7.16 | Done, need feedback from Steering Leadership | CCCApply Paper Application | 10.14.16 | ||
News! Team working on it as we speak (10/13) | Start Whitepaper draftWhitepaper Outline | 10.14.16 | |||||||
Schedule International Application Sub-Committee Meeting (announce CCCApply 3.0 - gather requirements for updated IA application) | 10.6.16 | ||||||||
Schedule CCCApply 3.0 Sub-Committee Meeting - November 2017 | 10.14.16 | ||||||||
Schedule Residency Sub-Committee Meeting - October 2017 | 10.7.16 | ||||||||
Plan & Schedule Meeting for 2017 Workshop Committee | Send out email to Steering with lower priority change request questions and determine timelines10.7.16 | ||||||||
Schedule BOG 2017-2018 Release Activities (need clarification on change request to "turn off" one or more applications during Jan 1 - June 30 each year. | |||||||||
Draft 2017 Annual Update Roadmap & Comm Schedule | 10.7.16 | ||||||||
Announce Xap Data Purge & Import Project Timeline | |||||||||
Announce Shib Upgrade & Auto-Login to Introduction Page of New Apps | 10.7.16 | ||||||||
Abandoned Applications Data Research Project | |||||||||
Completed Action Items
Item # | Description | Owner | Due Date | Complete Date |
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Communication & Important Announcements
Item # | Description | Action Items | Owner | Due Date | Status |
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Develop 2017 Workshop Communication schedule & Marketing Plan | |||||
Announce Xap Migration Project & Data Purge | |||||
Announce Upcoming Infrastructure (Firewall) Maintenance (10/14) and Shib Upgrade Release & Auto-Login Enhancement (10/21) | Send out announcement | ||||
Announce Move to Amazon Web Services | |||||
Announce Release of MyPath, Course Exchange, and CCCAssess | |||||
Schedule & Plan 2017 CCCApply Marketing Plan (Increase presence at CACCRAO Conferences & Meetings) | |||||
Develop, Schedule & Plan 2017 CCCApply Webinar Series |
Documentation
Needs:
Resource to support development of CCCApply Whitepaper
News
Item # | Description | Action Items | Owner | Due Date | Status |
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Develop 2017 Workshop Communication schedule & Marketing Plan | |||||
Announce Xap Migration Project & Data Purge |
Support
Item # | Description | Action Items | Owner | Due Date | Status |
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Change Requests
New Change Requests
These items are new or have not yet been reviewed by Committee.
Item # | Description | Owner | Due Date | Status |
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Approved Requests for 2017 Annual Update (5.6)
These items have been reviewed and approved by the Committee for development in March 2017.
Item # | Description | Owner | Due Date | Status |
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Approved Requests for CCCApply 3.0
These items have been reviewed and approved by the Steering Committee for development in CCCApply 3.0 (next iteration of CCCApply). See CCCApply 2017 Roadmap.
Item # | Description | Owner | Due Date | Status |
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Deferred Requests
More information or further action is needed in order to make a decision on these requests.
Item # | Description | Owner | Due Date | Complete Date |
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Release Management
Release 5.5 - September 30 2016
Item # | Description | Application | Pilot Release | Prod Release |
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OpenCCC IdP Upgrade (Shibboleh V3) | OpenCCC | 9.23.16 | 9.30.16 | |
Account Recovery: Password Reset by Email URL | OpenCCC | 9.01.16 | 9.30.16 | |
Multiple Measures for Assessment Placement | CCCApply | 9.01.16 | 9.30.16 | |
Revise Residency Area B | CCCApply | 9.01.16 | 9.30.16 | |
New Data Fields for CCCApply & International | CCCApply International | 9.01.16 | 9.30.16 |
Release Communication & Support
Item # | Description | Owner | Due Date | Complete Date |
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Completed Releases
Item # | Description | Release Notes | Owner | Planned Date | Complete Date |
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5.4 | 2016 Annual Update | Release 5.4.0 - 03.31.16 | Donohue | 3.30.16 | 3.30.16 |
5.4.1 | Patch Release - Student Profile Service | (Patty to look up Unicon Zendesk #) | Donohue | 5.27.16 | 5.27.16 |
5.4.2 | Patch Release - IdP Proxy Landing Page | (Patty to look up Unicon Zendesk #) | Donohue | 7.26.16 | 7.26.16 |
5.5 | 2016 September Release | Release 5.5.0 Summary Notes - 09.30.16 | Donohue | 9.01.16 | 9.30.16 |
5.5P | 2016 September PILOT Release | Planned Release 5.5.0 - 09.30.16 | Donohue | 8.30.16 | 9.01.16 |
Firewall Release | Donohue | ||||
Maintenance Window - Database Update | Donohue | ||||
Risks
Open Risks
Risk # | Description | Owner | Strategy | Due Date | Status | ||||||||
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1 | Xap Data Transfer, Storage, & Import Project has a very tight deadline. Xap contract expires on December 31. Data purge takes upwards of 6-8 weeks and import project has not begun final phase. | Map out data transfer, storage, and import process Map out individual college Xap Importer projects - timeline is very tight Plan data purge with Xap. Need to set and MEET the deadline | November 15* |
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Communication: Announcement to colleges about Shib Upgrade reschedule is late now. Due to converging cross-project deployment schedules (MyPath, Assess & CE) there's a risk that colleges may not get the announcement in a timely manner. | Donohue | Increase announcements and send out multiple follow-up emails | |||||||||||
1 | Development resources may not stretch to cover plan for 2017 annual Update. | Donohue | Review detailed roadmap with team and steering. |
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Closed Risks
Risk # | Description | Owner | Strategy | Comments | Close Date |
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