Online Meeting Information
This meeting will be held online via Zoom.
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Date Wednesday, July 25, 2018
Time 10:00am - 3:00pm
Location TBD Norco College - Riverside CCDExpand | ||
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Zoom InformationJoin from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/773414900 MEETING ID: 773-41-4900 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda
Roll Call
Election of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019
Update on CCCApply Redesign Workgroup
Update on CCCApply 2018 Release
CCCApply Residency & Legal Questions Review
Close Meeting
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2018 Steering Committee Member Roster
2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS
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Name
District
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Name
District
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Name
District
Quyen Lu/Wanda Wong
Joshua Rosales
El Camino CCD
Richette Bell
Compton CCD
Angela Embry
El Camino CCD
Karen Sea
San Joaquin-Delta CCD
Rozen Bondoc
Chabot-Las Positas
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Satish Warrier
Betty Glyer-Culver
Los Rios CCD
Mark DeAsis
Riverside CCD
Stephanie Murguia
Cerritos CCD
Cindy Gonzales
Los Rios CCD
Tuyen Nguyen
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Vince Orton
Cerritos CCD
Craig Hayward
Janice Love (research)
Rancho Santiago CCD
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
Post CACCRAO Conference - April 29, 2018 - May 2, 2018
Sacramento, CA - Holiday Inn Oldtown
ONLINE Regular Meeting
CCCApply Steering Committee Meeting
(Set our 2019 calendar during this meeting)
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
The election of 2018-2019 CCCApply Steering Committee Officers is in-progress. The offices of Chair, Vice Chair, and Secretary are elected by nomination and district vote.
In May 2018, the committee voted on
A description of the offices were provided in the survey.
However, the election of the Vice Chair and Secretary was deferred from the June 13 meeting for the following reasons:- Nominees must accept the nomination before we can vote them into office.
- Only one vote per District will be counted (per the Bylaws)
- The Chair and Vice Chair offices must be an Admissions & Records representative from your District.
- Mitch Leahy - Santa Rosa
- Leigh Ann Unger - Rio Hondo
- Michael Ward - Rancho Santiago CCD
- Tuyen Nguyen - Rancho Santiago CCD
- Richette Bell - Compton College
Chair and Vice Chair Offices Must Be from Admissions & Records
Michael Ward from Rancho Santiago CCD sent the following message with his response to "decline" his nomination for the office of Vice Chair.<< Start email message from Michael Ward, June 22, 2018 >>
I decline the nominations.
For Vice Chair, technically the VC could be an IT person since that position does not require it to be an A&R person but since the Steering Committee Bylaws mention the VC succeeds as Chair but to be Chair that is not A&R then a two-thirds vote would be required to waive that requirement. I guess the IT person could simply decline the automatic succession to become Chair at end of VC term but it probably makes more sense to have an A&R person for that position anyways.
https://www.cccapplyproject.org/steering-committee
Direct link: https://www.cccapplyproject.org/steering-committee/meeting-minutes?download=36:cccapply-constitution-and-bylaws-non-editable
https://cccnext.jira.com/wiki/spaces/PD/pages/171471063/Steering+Committee
Michael D. Ward
Applications Specialist III / Blackboard System Administrator / Canvas System Administrator
Information Technology Services
Rancho Santiago Community College District
<< End email message>>"Secretary Nominees:
- Paulette Lino - Chabot-Las Positas District
- Stephanie Murguia - Cerritos
- Hieu Hoang -- El Camino College
- Olivia Alvarado - Los Angeles CCD
- Cindy Gonzales - Los Rios CCD
- Michael Ward - Rancho Santiago CCD
- Ali Salinas - Riverside CCD
- Mitch Leahy - Santa Rosa
- Leigh Ann Unger - Rio Hondo
Link to survey results: 2018-2019 Steering Officers Election Survey Results
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The way the survey was done didn't take in to consideration that only ONE vote per District should be counted. However, we discussed as a committee and decided that the number of votes for Michelle Pena for Chair was sufficient enough to confirm this appointment here and now. Michelle accepted the nomination and position. However, the committee decided to defer the appointment of Vice Chair and Secretary because several of the nominees were not present for this meeting. Send out survey to collect votes. One vote per district. Election of CHAIR was confirmed: Michelle Pena, Bakersfield College |
Update: 2019 Workshop
What progress has been made since June 13?
Can we confirm a HOST COLLEGE FOR 2019 by end of August 2018.
Sac City Spring Break - April 15 - 21 - Stephanie is trying to get ahold of someone there. Betty GC will follow up on behalf of the Committee.
Update on CCCApply Redesign Workgroup
AB3101 - Discuss the issues and the facts behind this bill.
CCCApply 2018 Release Update
CCCApply June 2018 Release
The CCCApply PILOT annual update for June 2018 consists of:
New CCCApply Administrator
- Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)
- New Features include:
- Major Category Filter - Major Category &
Ed Goal Alignment - SPAM Filter
- Major Category Filter - Major Category &
NEED VOLUNTEERS TO TEST IN PILOT SITE.
NEW DATES!
Pilot Release - June 28 (Pilot Preview begins)
Production Release - July 27
Residency Review Sub-Committee Update
Discuss the current CCCApply residency algorithm to see if there is areas for streamlining to support AB3101.Online Meeting Information
This meeting will be held online via Zoom.
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Date Wednesday, July 25, 2018 Time 10:00am - 3:00pm Location ONLINE (NOTE: Due to low number of confirmed in-person attendance, this meeting was changed from Norco College to an ONLINE only meeting.)
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Agenda
TIME | DESCRIPTION | SPEAKER |
10:00AM | Roll Call | Leahy |
10:10AM | Approval of June 13, 2018 Minutes Motion to approve: Will Minnich Approved | Pena |
10:15AM | Election of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Donohue |
10:30AM | 2019 Workshop Update | Pena / Donohue |
10:45AM | Recap of MIS Requirements | Donohue |
11:00AM | Update on CCCApply 2018 Release | Donohue |
11:15AM | Update on CCCApply Redesign Workgroup | Calhoon / Pena / Donohue |
12:30PM | CCCApply Residency & Legal Questions Review | Pena / Leahy / Donohue |
3:00PM | Close Meeting | Pena |
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2018 Steering Committee Member Roster
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Steering Committee Members Email List
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2018-2019 |
Email Address | Name | Title/Office | District | College | Notes |
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ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | |
aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | |
salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | |
glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | ||
cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | |
calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | |
gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | ||
cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | |
craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | |
gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | ||
greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | |
hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | |
love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | |
jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | |
LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | |
mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | Replaced William Diehl |
mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | City College of SF | |
pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | ||
mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | ||
Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | ||
michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | |
mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | |
alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | ||
pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | City College of SF | |
pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | ||
plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | |
qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | Replaced Garret Wong |
rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | |
rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | ||
swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | |
sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | ||
smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | |
tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | ||
tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | |
nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | |
minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College |
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All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.
The results of the first online survey were discussed during the June 13 meeting and the following decisions were made:
- For the office of Chair, the survey results showed a majority of votes were cast for Michelle Pena of Bakersfield College. The committee decided to honor that outcome on June 13.
- For the offices of Vice Chair & Secretary, the survey results were thrown out because:
- There were several tie votes for several nominees for both offices;
- The nominees had not accepted their nominations first;
- The voting instructions did not clearly specify that the votes should be cast and counted as one vote per District, instead of one vote per person.
- Only one vote per District will be counted (per the Bylaws)
- Officers elected for Chair and Vice Chair must be from Admissions & Records within your District.
Therefore a decision was made to send out a second online survey for the election of the Vice Chair & Secretary and the results will be discussed at the next meeting (November 14, 2018). But first, nominees must accept the nomination. An email was sent out on July 26 with the names of the nominees that received any votes in the previous survey.
The following nominees accepted their nominations:
Vice Chair Nominees:
- Richette Bell - Compton College
Secretary Nominees:
- Paulette Lino - Chabot-Las Positas District
- Stephanie Murguia - Cerritos
- Hieu Hoang -- El Camino College
- Cindy Gonzales - Los Rios CCD
- Mitch Leahy - Santa Rosa
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CAST YOUR DISTRICT VOTE - Election of Vice Chair & Secretary - Online Survey - Please cast your District's vote. |
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Decision from July 25 Meeting: Due to problems with the CCCApplySteering Listserv, postpone the results to give folks a final chance to vote through August 31. Send out results via email. |
Update: 2019 Workshop
What progress has been made since June 13?
Sacramento City College has agreed to host the 2019 CCCApply Workshop. (Thank you Michelle!)
Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Secure host college Contact and schedule meeting to discuss facility and meals planning
- Start working on theme and format
- Start working on a survey
** Discussion from July 25th meeting **
- When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
- Plan for more report center sessions. The feedback on last year was that the session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
- Computer Lab - have an event or events planned in the lab during the day.
- A couple report center sessions
- Reserve time with a tech expert - in advance? for example Ellucian Live - would have you reserve time in advance (weeks/months) -
- Set it up so people can reserve time on specific subject area and include their skill level
- Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest
Update: MIS Reporting Requirements
New Chair, Michelle Pena, has requested one final review and discussion of the recently approved MIS data reporting requirements as they pertain to CCCApply application.
- Review MIS reporting requirements per MIS memo (Link: 180302.docx)
- Review notes from April 3 special steering call with Todd Hoig, MIS
- Review notes from June 13 Steering Committee meeting on MIS requirements
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Recap from Steering meeting on April 3MIS Amended to include new reporting elements (SB amended)
Note: Betty Glyer-Culver added that other fields are now required for Adult Ed (data elements); she adds, "It is an intrusive list of questions that will add a great deal of questions to the application." |
DATA WAREHOUSE - Approved for release by the CO - two weeks ago. Communication went out to Researchers to give access to the DW Report Center (just for researchers).
SSID = Agreement with the CDE to get the SSID is still in process. The Chancellor's Office is working with the State to make an adjustment to the Data Sharing Agreement to allow colleges to download.
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May 15 - Call with Todd Hoig, MIS Stephanie, Patty, and Michelle met with Todd Hoig and Bryan Dickason of MIS on May 15 to discuss which new MIS reporting requirements affect CCCApply and what we need to do to comply. Objective of the call: What, if anything, needs to be added to CCCApply? Timeline is VERY short. Answer: Not much. Response from MIS: "No changes are required to meet the (requirements). |
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June 13 discussion about the new elements that are now required by MIS. (See memo130302.docx above). AEBG elements - Not needed to be added to CCCApply (colleges can get data in other places) Per Betty, MIS will allow an "Unknown" value can be pushed up to MIS for this first year reporting requirements. Go search for the PPT that the CO did on these requirements for language and reference. In response to Michael Q's comment: Per Will Minnich: We recommend that the the CO send out a memo to allow colleges time to get that data process implemented.
Tim Calhoon updated the Committee on a new agreement underway with CDE to get CalPass, MM data, and SSID (and make that available to the colleges). |
7.25.18: Regarding getting your LGBTQ (AB620) data - colleges do not have to implement Project Glue to get this data. The alternative way is to use the Data Warehouse report tool to gain that information.
CCCApply 2018 Release Update
- CCCApply June 2018 PILOT Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
- Implementation: User Acceptance Testing (UAT) & Migration Verification Sessions are in-progress.
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Colleges are asked to schedule this mandatory UAT session as soon as possible. |
Release NEWS
- Production release - postponed until the completion of UAT sessions
- Feature revision - Ed Goal Alignment Filter will not be released to production per recommendation from testers feedback
- Working on changes to enhance this filter functionality
- Review with Steering
- Need volunteer to work with product manager to propose changes needed
- Work with CCCApply redesign workgroup on enhancing for Non-Credit Application
- Working on changes to enhance this filter functionality
Update on CCCApply Redesign Workgroup
- Update Share Redesign Workgroup mission and objectives
- AB3101 - Discuss the issues and the facts behind this bill.
- Workgroup sub-committees
- Fields & Questions committee
- Low-hanging Fruit Changes
- Deployment Schedule
- Other workgroups
- Update on the Ideas42 Study on CCCApply
- Objectives and timeline
- Ways to collaborate now
Phase 1: CCCApply Application Changes Approved for September 2018.
Next steps?
Notes:
Ensure our Standard Application paper version is ADA compliant. Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it.
Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:
- Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
- Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
- Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
INTERMISSION - LUNCH BREAK 12:00pm - 12:30pm
Residency Review Sub-Committee
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
Changes & Notes from the Residency Review Discussion
Attendees:
Thank you for joining us for this deep dive into the current residency questions that are in CCCApply standard application:
Notes will be aggregated on everything we discussed and shared back with the committee. I did record this call!
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |