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Draft: This document is currently a work-in-progress. Following Go/No Go approval, a formal notice will be sent to viewers and editors. Thank you. |
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This intend of this page is to provide an overview of the changes made to the Student Parent questions in CC Promise Grant and CCCApply applicationsNote: The new Number of Dependents question & data fieldswill appear in both the 2024-2025California College Promise Grant Online Application and the CCCApply Standard & Noncredit Application. |
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Business Need
To align with the changes mandated in the 2024-2025 CC California College Promise Grant application, the system will collect more information from self-identified Student Parents by identifying the number of their dependents under and over the age of 18 years. This change will help…
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Student Parents with Dependents in CCPG and CCCApply |
Changes Summary
Update and match the existing Student Parent question language for consistency between text in the CCCApply and CC California College Promise Grant applicationsImplement , for consistency purposes
Add a new conditional question to capture in both applications that collects the total number of dependents from student parents in both applicationsby age group
Add two new data fields for storing to each application to store the number of dependents of student parents under and /over age 18 yrs
Ensure Add new data fields are added to all downstream admin, reporting, and delivery and reporting systems
1. Update the Student Parent Question
Textin
CCthe California College Promise Grant and CCCApply Applications
TheThis is a simple update to ensure the language in both Student Parent questions added in 2023 have been updated
more
CC Promise Grant Application
The Student Parent question is revised to match the 2024-2025 CC Promise Grant paper application to: “Do you have children or dependents who will receive more than half of their support from you between [July 1, 2024 - June 30, 2025]?”are consistent. Other than the date range that is specified - and updated annually - in the CC Promise Grant application, both questions should match.
CC Promise Grant Application
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The dates in brackets update annually to align with each new Dates specified in the CC Promise Grant application pertain to the 2024-2025 CCPG academic year. |
CCCApply Standard & Noncredit Application
XXX
“Do you have children or dependents who receive more than half of their support from you?
2. Add new conditional display question in both applications to collect the number of dependents
from student parentsby age group
If the applicant identifies has identified as a student parent with dependents (i.e., the student answers has answered Yes to the Student Parent question described above) then two new drop down menus will display appear to capture collect the number of dependents in two age groups: 1) dependents age 17 years and younger, and 2) dependents age 18 years and older. If displayed , the applicant is will be required to select a total number of dependents for make a selection in each age group; , otherwise an error message will display. both Number of Dependents data menus require responses
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Note: Other than the annual date range specified in the CC Promise Grant application, the Number of Dependents question and data being collected is basically identical in both applications. |
CC Promise Grant Application
In the online application, the Student Parent question is the third question appears in the Dependency section. If the applicant selects Yes , the both Number of Dependents menus fields appear.
Info
IIf displayed, a response is required for each Number of Dependents dropdown menu.
CCCApply Standard & Noncredit Application
In the CCCApply Standard application, the Student Parent question appears in the Dependents section on the Demographic Information page under the Dependents heading. If the applicant selects Yes , the both Number of Dependents fields appear.
If displayed, a response is required for each Number of Dependents menus appear dropdown menu.
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Per COMIS SB39, if the number of dependents in either age group should exceed 9, the applicant should select “9+”. |
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For data field specifications around the new Number of Dependents fields, see the Data Fields & Data Deliverysection below. |
Data Fields & Data Delivery
In this section:
New Data Fields: Number of Dependents
Under/Over 18 YrsTwoAlong with the Number of Dependents question enhancement, two new data fields have been added to both the CC Promise Grant database (BOGFW) and the Apply CCCApply submitted applications databasedatabases. These Both sets of fields have the field same data specifications ; they are just stored in different databases. For colleges, this new data field has been added to the CCCApply submitted application database and delivered via Glue for Apply to your staging table or SIS. and each set is delivered separately from either or both application databases. As explained
Number of Dependents Under Age 18
Dictionary Name: Number of Dependents Under 18 YrsAge 18 (Note: 17 yrs and younger)
Data Element: <student_deps_under18>
Format/Type:
Notesmenu selection / smallint
Display Conditions: Conditional / Required if Displayed
Number of Dependents Age 18 & Over
18Dictionary Name: Number of Dependents Under Age 18 Yrs& Older
Data Element: <student_deps_under18>18over>
Format/Type:
Notesmenu selection / smallint
Display Conditions: Conditional / Required if Displayed
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Important: New data fields reequires a schema version update for your College Adaptor. Contact your College Experience Manager at Enabling Services to upgrade today. |
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For complete data element field specifications, see the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.3 or later)get the latest application data dictionaries here: CCCApply Data Dictionaries. |
Data
DeliveryAll race & ethnicity fields will continue to be delivered to college SIS, staging tables, integrated downstream systems (CCCApply Report Center, Data Warehouse Report Server, etc.) via SuperGlue for Apply.
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Colleges Using SuperGlue: This release requires a schema version update for the College Adaptor. Please contact your College Experience Manager through the CCCTC Enabling Services to expedite this process. |
In Progress Applications
There will be no database value mappings for In Progress applications. If an application is in-progress and a student made a race/ethnicity selection and their choice is in the list of obsolete values post the release, we will display a server side validation error message during the pre-submission validation that advises them of the followingAccess & Delivery
As new features and functionality are developed for CCCApply and other systemwide technology applications, it is necessary for colleges to upgrade their existing Superglue College Adaptor schema to the version capable of delivering the new enhancements and data fields. This release includes new data fields that require such an update.
To get the latest College Adaptor schema version, please contact your College Experience Manager at Enabling Services for assistance.
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CCCApply Admin Tools |
Data Warehouse Access
All new and existing data fields are stored in the CCC Data Warehouse and can be accessed directly through Data Warehouse Direct Access Connect or, for authorized staff, through the Data Warehouse Report Server.
Documentation
Document | Link | Doc Version | Format | Last Update |
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2024-2025 CC Promise Grant Online Application Data Dictionary | 2024-2025 | March 2024 - Release v.6.14.4 | ||
CCCApply Standard & Noncredit Application Data Dictionary | v.2024.3 | PDFCOMIS: SB | March 2024 - Release v.6.14.4 | |
SB39 - STUDENT-DEPENDENTS | Summer 2023 |