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NoteAnnouncements for this release - CCC Support Site.

Release Schedule

Description

Date

Release No.

6.1.2.0

Pilot Release Date & Time

12.15.17 - 12:00 PM - 4:00 PM

Production Release Date & Time

01.12.18 - (TBD)6:00 PM 

Release DeploymentZero downtime to end users

Type

Interface Branding Update Minor release | Technical Fixes


Release 6.1.2 Scope

DescriptionScope
Applications

CCCApply Standard Application
CC Promise Grant Application
CCCApply International Application

Changes to Download ClientYesNo
Changes to Residency LogicNo
Revised Data DictionariesYes Updated User GuidesDownload Client User Guide- 2018-2019 CC Promise Grant Specification


Contents

Table of Contents
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Release Notes Summary

Below is a summary of the content changes and fixes that will be released to the Production environment on January 12, 2018.   

  • Text Changes:  Re-brand BOG Fee Waiver Re-Branding (Name Change)Technical Hot Fix - name to California College Promise Grant Application
  • 2018-2019 California College Promise Grant Application
  • CCCApply Spam Filter Hot Fix: Temporary Configuration Change to CCCApply to Prevent Thwart Fraudulent Applications Bug Fix - Main Phone International & Second Phone International Data Format Fix

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CCCApply Standard Application 


Note

This short-term fix being added to the CCCApply Standard Application is a simple configuration change - that can be modified as needed- intended to temporarily thwart spammers from submitting fraudulent applications through CCCApply. This change is temporary until the long-term CCCApply SPAM Filter utility is developed and implemented later this spring (2018).  See information about the hot fix below, and click here to read more about the R&D project underway to identify and understand the rash of fraudulent applications being submitted across the system, and the development of a SPAM Filter utility being piloted this spring.

Title of Change

Hot Fix: Fraud Applications Prevention Configuration Change to CCCApply Standard Application

Description

Additional Information

What does the configuration change actually do?

What does the college have to do?

Does this change affect data or downloads?Does this change affect residency logic?

How is the application prevented from being submitted? 

What happens if a legitimate applicant if prevented from submitting their application?

Is this configuration change similar to the SPAM Filter utility under development?When will the SPAM Filter utility be ready for implementation?Can my college opt-in to use the filter? 

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Image Removed

BOG Fee Waiver Name Change:  California

Due to an issue identified during pilot release testing, the international phone number format bug fix is being moved from this release 6.1.2 to the next available release. If you have any questions, please post them on the CCC College Support Site.


Re-Brand BOG to California College Promise Grant Application

In support of AB1741: California College Promise Innovation Grant Program, the CCCApply Online BOG Fee Waiver Application is changing its name to the California College Promise Grant Application (formerly known as the BOG Fee Waiver Application). 

This

entails text changes to the application name only. All

includes all onscreen instances of the

application

name

- formerly known as the

BOG Fee Waiver

Application - will be changed

, including the Welcome page, My Applications page, the submission page, and the confirmation screen

.
Check out the new name changes in the Pilot environment between December 15 (release complete at 4:00 PM) and January 12, 2018. The production release is scheduled for January 12, 2018 at 6:00 PM.
NOTE: The 2018-2019 California College Promise Grant Online Application will be available with the new branding on January 12

.

Out-of-

scope changes for this release

Scope Changes for CC Promise Grant Re-Branding:

  • No change to the online application URL 
  • No change to the download server URL for BOG
  • No change to any of the data fields that may include "bog" in the data field name, including the BOG eligibility status fields (these are all hidden from students)
  • No change to the onscreen labels in the CCCApply Administrator
  • No change to the onscreen labels and folders in the CCC Report Center

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Anchornew-data-fieldsnew-data-fieldsChanges to Data DownloadsData Field Format Fix for Main Phone International & Second Phone International
Note

The data field format fix specified below pertains to the Main Phone International and Second Phone International data fields that were added to the CCCApply, Promise Grant (formerly known as the BOG) and the International Applications in October 2017 (Release 6.1.0). Please note that the format problems have been rectified in the database. If you implemented the temporary work-around provided by the CCCApply development team, please read the section "Reversing the Work-Around" very carefully to ensure you have the correct format specified in your download files.

Description

Data Field

Format

Download-ableAdded to These Application(s)

Notes

Main Phone International

<mainphoneintl>

Char 25Yes

Standard App
Promise Grant (BOG)

These two new phone number fields are not replacing the current domestic phone number fields (Main Phone & Second Phone); they will need to be downloaded in addition to those existing fields.

NOTE: If a user enters a non U.S. phone number in the Main Phone field, the new <mainphoneintl> field will store the response and the domestic <mainphone> field will be blank. Both fields will need to be added to the Standard and Promise Grant applications Format Definition XML files, and you'll need to run the new Download Client Jar file.

Adding these fields to your downloads is optional. The CCCApply Download Client and all download XML files are backwards compatible.

Second Phone International<secondphoneIntl>Var Char 25Yes

Standard App
Promise Grant App

Same as above.

Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated version of the "transfer-client.jar" file corresponding to this Release (6.1.2). Each application has a corresponding Format Definition XML file, which the college uses to specifies which data fields should be downloaded each time your automated Download Job XML file is run.  This process is described in the CCCApply Download Client User Guide.

Image Removed

UPDATE: CCCApply Download Client Jar File for PILOT Release 6.1.2 -  12.15.17

Download Client Jar File: 
Image Added

2018-2019 California College Promise Grant Application

The new 2018-2019 CC Promise Grant application will be deployed to production and available to students on January 13, 2018. 

Other than the onscreen re-branding and label changes from the BOG Fee Waiver (BOGFW) to California College Promise Grant (CCPG), there are no additional changes made to the 2017-2018 BOG Application other than the standard annual "application year" database changes and new Method B Income Table. 

The new is now available.


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Image Added

CCCApply Spam Filter Hot Fix

Spam Filter Utility & Algorithm Under-Development

Over the past 18 months, the CCCApply development team has been working with a machine learning data research and analysis team to better understand the increasing number of spam/fraudulent applications coming in through CCCApply and ultimately build a spam filter service that will identify, flag, and suspend bad applications before they get to the college's download file. The filter will include an admin user-interface, similar to an email application spam filter system, where college admins can specify and process the flagged bad applications from the legitimate ones, thus training the backend algorithm each time an application is processed.

Expand
titleClick here to read more...

*The CCCApply Spam Filter utility is under-development now and scheduled to be released for the Standard Application in June 2018. The user admin interface will be built into the new CCCApply Administrator system, which is being rewritten and deployed as a central admin configuration platform servicing multiple CCC Tech Center applications, including CCCApply, the new CC Promise Grant, and the Canvas College Adapter (Glue) 2.5 web application. 



Spam/Fraudulent Application Configuration Change


While the larger effort of building the integrated spam filter is underway, the CCC Tech Center will continue to look for ways to prevent fraud applications from coming in through CCCApply.


Expand
titleClick here to read more...
In this release we have implemented a small configuration change to the CCCApply Standard Application submission process that will look for, and temporarily block, any application that was completed - from start to finish  - in less than 90 seconds. We believe spammers will abandon the process on these applications. If we find that students are encountering this block, we can easily adjust the time or remove the block completely. If a legitimate applicant is able to complete the entire application with valid data that quickly, they will still be able to resume and submit their application after the suspension time freeze (47 mins).


Note

The goal for this hot fix is to thwart spammers from submitting bad applications to our system and skewing our incoming application data. We believe legitimate applicants will not be affected by this change; however the OpenCCC Helpdesk is prepared to support any incoming calls from students in reference to this temporary change.



No action is required by the colleges; however if you would like to discuss the details of this implementation with the CCCApply product manager, please contact Patty Donohue at pdonohue@ccctechcenter.org.


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The Pilot Environment

The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.

Getting to the Pilot Applications

Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.


Expand


PILOT ApplicationNEW PILOT Application URL

PILOT CCCApply Standard Application URL

https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT Promise Grant (BOG) Application URL

https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT International Application URL

https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX

*Replace the XXX with your college MIS code. 


Pilot Download URL Attributes

Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide for details.


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Application

PILOT DOWNLOAD URL
PILOT CCCApply Standard Applicationhttps://pilot.admin.openccc.net:8443/ccctransfer
PILOT Promise Grant Application (formerly BOG)https://pilot.admin.openccc.net:8443/ccctransferbog
PILOT International Application

https://pilot.admin.openccc.net:8443/ccctransferintl 


Pilot Administrator & Report Center URLs

The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.

Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

DescriptionVersion / FILEFormatReleaseDate Published
CCCApply Standard Application Data Dictionary

V2017.2

PDFRelease 6.1.0No change for 6.1.2
2018-2019 California College Promise Grant Data Specification_CCPG_Specification.pdfCCPG-V2018PDF2018-20191.12.18
CCCApply International Application Data DictionaryV2017.2PDFRelease 6.1.20No change for 6.1.12.182
CCCApply Download Client User GuideV.2017.2PDFRelease 6.1.0No change for 6.1.2
Download Client: transfer-client-V.6.1.20.0V.6.1.20.0JARRelease 6.1.0No change to the download client jar file for Release 6.1.2
Pilot Environment
Webpage
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