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Description
Support the CCCApply Product Manager and development team gather and approve IT and functional requirements for the systemwide design with requirements and feature enhancements - throughout the development phase of th
Objective(s)
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Description
The purpose of this advisory committee is to provide support to the CCCApply product manager and development team in the design, development, and implementation of the CCCApply admin modules in the new CCC Administrator.
NOTE: A primary objective of this committee is to provide testing, migration, and implementation support to the CCCApply management and technical teams. See more objectives below.
Committee Name | CCC Administrator User Experience Advisory Committee |
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Advisory Lead | < Need > Patty Donohue - CCCTC |
Sub-Committee | Santa Rosa JC: Mitch Leahy (Goal: Recruit 2-3 more districts to support testing and migration.) |
CCCCO Representative | Michael Quiaoit |
2018 Meeting Schedule | Meet every 3 - 4 weeks through production MVP release (June 2018) |
2018 Objectives
Meet every 3 weeks between January 22 - June 7, 2018 to support the first release of the new CCC Administrator for CCCApply.
- User Acceptance Testing: Support the Administrator development team with testing and review functionality in the following areas:
- HIGH PRIORITY: Access management, User account setup and test SSO authentication
- HIGH PRIORITY: Authorization testing (ensure secure access to college & district data, settings, configurations)
- CCCApply admin configuration, migration, and implementation in new Admin system
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- CCCApply - onscreen text, instructions, hover help (where applicable) and user guide documentation
- CCCApply - review primary (global) navigation functionality: College changer, Module Menu bar, global Header navigation, application switcher
- Support development of the Migration and Implementation Plan
- Review ETL and migration of college data configurations and settings
- Ensure all college data and settings are migrated over to new system
- Identify areas that require college maintenance
- Test rules and supplemental questions processing
- Review and test new features: Majors module (filter and display Majors by meta majors, special category, or guided pathways)
- Setup and test the new Majors filtering options: Category fields and Education Goal filter
- New college & district table contact data fields; Multiple Measures Initiative, and SPAM Filter UI screens
- Support testing new enhanced Majors module functionality
- Application landing page features
- Support remaining development process:
- Review business requirements and ensure stories for MVP comply with those requirements
- Attend development sprint demos (every 3 weeks) and provide feedback for development & design teams
- Review change requests for feature enhancements
- Gather requirements for future enhancements
- map out on Roadmap for September 2018 / March 2019
- Track all features that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
- Review user documentation: User guides & training videos (User Guides, Help tutorials, etc.)
2018 Meetings
Date | Description | Zoom Meeting URL | Link to Minutes / Notes | Status | ||||||
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TBD | AGENDA
| ZOOM LINK: |
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TBD |
Open Items & Change Requests
CR # | Description | Steering Review or Approval Date | New Data Fields / New Logic | Scheduled Release Date | Status - Release Notes Link |
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2018-10 |
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Administrator UI Screens | 10.10.16 | TBD | May 2018 | APPROVED - CCC Admin 2018 MVP 2017.07.12 - CCCTC Spam Filter - SOW |
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Implement Admin Screens for Title IX Survey Questions UI & Opt-In Toggle
Add Title IX Survey Data Source into CCC Report Center
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2017-05 | Add Optional College-Configured Help Text Field in Majors/Programs Section | 12.06.16 | Sept 2018 | APPROVED - Admin - 2018/2019 | |
2017-06 | Add Ability to Branch Majors by Meta Major in Administrator 2.0 *Two-part implementation - Add "Major Area/Category" field <category> (optional) to filter Majors by college custom values (i.e., Meta majors or Guided Pathways | 10.16.16 | <category> <CIP_code> | May 2018 | APPROVED - CCC Admin 2018 MVP |
2014-01 | 2014-01: Ability to Align Education Goals to Majors in Administrator | 09.01.13 | N/A | May 2018 | APPROVED - CCC Admin 2018 MVP |
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- Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
- Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
- Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
- Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.
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2018 Objectives:
- Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
- Attend sprint demos and retros between now and MVP launch
- User testing - map it out
- Schedule demo
- Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
- Review and prep all change requests
- Need team to review / manage all onscreen text, body copy, labels,
- Need team to review links & enhancements (what's missing?)
- CRITICAL NEED: Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
- Have committee organize what else needs to be identified, reviewed, managed, reports, etc.
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Committee Name
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Purpose
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Chair / Advisory Lead
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MEMBERS:
Stakeholders & Volunteers
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Santa Rosa JC: Mitch Leahy
Bakersfield College: Michelle Pena
Los Angeles CCD: Olivia Alvarado
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2018 Objective(s)
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Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
Application landing page features:
Links & Technical Specifications
Custom College messaging
Promise Grant Application module (BOG year toggle - moved to the College & District Info section)
College & District Info section
Shared, global features
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2018 Meeting Schedule
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Meet every 3 - 4 weeks until Pilot release (May 1, 2018)
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2017-28 | Add "Intended Major for Transfer" to Majors Section | 04.23.17 | CCCApply | January 2018 | APPROVED |
NEW | Expand Messages Module for additional messaging types:
| NEW - January 2018 | TBD | NEW | |
NEW | Move User Guides and Data Dictionaries for CCCApply to secure location (in Administrator) from Public Documentation area | Requires further discussion | September 2018 | NEW for Version 2.0 | |
NEW | Link out to CCC Report Center from inside Administrator (eliminate need for two URLs) | NEW - January 2018 | September 2018 | NEW for Version 2.0 | |
2018-06 | Implement Admin Screens for MMAP UI & Opt-In Toggle | NEW - January 2018 | September 2018 | NEW for Version 2.0 | |
2018-07 | Implement Admin Screens for Title IX Survey Questions UI & Opt-In Toggle | Requires further discussion | TBD | DEFERRED |
Previous Administrator Sub-Committees Notes
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Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules. Several key requirements emerged:
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees |