Business Need

To align with the changes mandated in the 2024-2025 CC California College Promise Grant application, the system will collect more information from self-identified Student Parents by identifying the number of their dependents under and over the age of 18 years. This change will help…

Changes Summary

1. Update and match the existing Student Parent question language text in the CCCApply and California College Promise Grant applications, for consistency between the applicationsImplement purposes

2. Add a new conditional question and ability to capture in both applications that collects the total number of dependents from student parents by age group

3. Add two new data fields for collecting to each application to store the number of dependents under and /over age 18

4. Ensure Add new data fields are added to all downstream admin, reporting, and delivery and reporting systems

1. Update the Student Parent

The Student Parent questions added in 2023 have been updated

more

Question in the California College Promise Grant and CCCApply Applications

This is a simple update to ensure the language in both Student Parent questions are consistent. Other than the date range that is specified - and updated annually - in the CC Promise Grant application, both questions should match.

2. Add new conditional display question in both applications to collect

To feasibly accommodate the large number of new AIAN tribe options in CCCApply, the existing user interface has been enhanced to allow the applicant to

the number of dependents by age group

If the applicant has identified as a student parent with dependents (i.e., the student has answered Yes to the Student Parent question described above) then two new menus will appear to collect the number of dependents in two age groups: 1) dependents age 17 years and younger, and 2) dependents age 18 years and older. If displayed the applicant will be required to make a selection in each age group, otherwise an error message will display.

Data Fields & Data Delivery

In this section:

• New Data Fields: Number of Dependents

• Data Delivery

• In Progress Applications

New Data Fields: Number of Dependents

Along with the Number of Dependents question enhancement, two new data fields have been added to both the CC Promise Grant database (BOGFW) and the Apply CCCApply submitted applications databasedatabases. These Both sets of fields have the field same data specifications ; they are just stored in different databases. For colleges, this new data field has been added to the CCCApply submitted application database and delivered via Glue for Apply to your staging table or SIS. and each set is delivered separately from either or both application databases. As explained

Number of Dependents Under Age 18

Dictionary Name: Number of Dependents Under 18 YrsAge 18 (Note: 17 yrs and younger)
Data Element: <student_deps_under18>
Format/Type:
Notesmenu selection / smallint
Display Conditions: Conditional / Required if Displayed

Number of Dependents Age 18 & Over

Dictionary Name: Number of Dependents Under Age 18 Yrs& Older
Data Element: <student_deps_under18>18over>
Format/Type:
Notesmenu selection / smallint
Display Conditions: Conditional / Required if Displayed

See more data field information details in the Data Fields & Data Delivery section below

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Note
Important: New data fields reequires a schema version update for your College Adaptor. Contact your College Experience Manager at Enabling Services to upgrade today.

Info
For complete data element field specifications, see the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.3 or later)get the latest application data dictionaries here: CCCApply Data Dictionaries.

Data

All race & ethnicity fields will continue to be delivered to college SIS, staging tables, integrated downstream systems (CCCApply Report Center, Data Warehouse Report Server, etc.) via SuperGlue for Apply.

In Progress Applications

Access & Delivery

As new features and functionality are developed for CCCApply and other systemwide technology applications, it is necessary for colleges to upgrade their existing Superglue College Adaptor schema to the version capable of delivering the new enhancements and data fields. This release includes new data fields that require such an update.

To get the latest College Adaptor schema version, please contact your College Experience Manager at Enabling Services for assistance.

Data Warehouse Access

All new and existing data fields are stored in the CCC Data Warehouse and can be accessed directly through Data Warehouse Direct Access Connect or, for authorized staff, through the Data Warehouse Report Server.

Documentation