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NoteDue to an issue identified during pilot release testing, the international phone number format bug fix is being moved from this release 6.1.2 to the next available release. Announcements for this release - CCC Support Site.

Release Schedule

Description

Date

Release No.

6.1.2.0

Pilot Release Date & Time

12.15.17 - 12:00 PM - 4:00 PM

Production Release Date & Time

01.12.18 - 6:00 PMPM 

Release DeploymentZero downtime to end users

Type

Text Changes Minor release | Technical Fixes


Release 6.1.2 Scope

DescriptionScope
Applications

CCCApply Standard Application
CC Promise Grant ApplicationCCCApply International Application

Changes to Download ClientYesNo
Changes to Residency LogicNo
Revised Data DictionariesYes - BOG Specification changed- 2018-2019 CC Promise Grant Specification


Contents

Table of Contents
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Release Notes Summary

Below is a summary of the content changes and fixes that will be released to the Production environment on January 12, 2018.   

  • Text Changes:  Re-brand BOG Fee Waiver name to California College Promise Grant ApplicationTechnical Configuration Change:
  • 2018-2019 California College Promise Grant Application
  • CCCApply Spam Filter Hot Fix: Temporary Configuration Change to CCCApply to Prevent Thwart Fraudulent Applications 
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Note

Due to an issue identified during pilot release testing, the international phone number format bug fix is being moved from this release 6.1.2 to the next available release. If you have any questions, please post them on the CCC College Support Site.


Re-Brand

Online

BOG

Fee Waiver Application to

to California College Promise Grant Application

In support of AB1741: California College Promise Innovation Grant Program, the CCCApply Online BOG Fee Waiver Application is changing its name to the California College Promise Grant Application (formerly known as the BOG Fee Waiver Application). 

This

entails text changes to the application name only. All

includes all onscreen instances of the

application

name

- formerly known as the

BOG Fee Waiver

Application - will be changed

, including the Welcome page, My Applications page, the submission page, and the confirmation screen

.
Check out the new name changes in the Pilot environment between December 15 (release complete at 4:00 PM) and January 12, 2018. The production release is scheduled for January 12, 2018 at 6:00 PM

.

NOTE: The 2018-2019 California College Promise Grant Online Application will be available with the new branding on January 12.
Image Removed

Out-of-Scope Changes for CC Promise Grant Re-Branding:

  • No change to the online application URL 
  • No change to the download server URL for BOG
  • No change to any of the data fields that may include "bog" in the data field name, including the BOG eligibility status fields (these are all hidden from students)
  • No change to the onscreen labels in the CCCApply Administrator
  • No change to the onscreen labels and folders in the CCC Report Center
Image Added

2018-2019 California College Promise Grant Application

The new 2018-2019 CC Promise Grant application will be deployed to production and available to students on January 13, 2018. 

Other than the onscreen re-branding and label changes from the BOG Fee Waiver (BOGFW) to California College Promise Grant (CCPG), there are no additional changes made to the 2017-2018 BOG Application other than the standard annual "application year" database changes and new Method B Income Table. 

The new is now available.


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CCCApply Spam Filter Hot Fix

Spam Filter Utility & Algorithm Under-Development

Over the past 18 months, the CCCApply development team has been working with a machine learning data research and analysis team

who specialize in machine learning algorithms

to better understand the increasing number of spam/fraudulent applications coming in through CCCApply and ultimately build a spam filter service that will identify, flag, and

folder

suspend bad applications before they get to the college's download file. The filter will include an admin user-interface, similar to an email application spam filter system, where college admins can specify and process the flagged bad applications from the legitimate ones, thus training the backend algorithm each time an application is processed.

Expand
titleClick here to read more...

*The CCCApply Spam Filter utility is under-development now and scheduled to be released

in

for the Standard Application in

May

June 2018. The

service will be optional to those colleges that wish to implement. The admin user-

user admin interface will be

included in

built into the new CCCApply Administrator system, which is being rewritten and deployed as a

centralized,

central admin configuration

platform 

platform servicing multiple CCC Tech Center applications, including CCCApply, the new CC Promise Grant, and the Canvas College Adapter (Glue) 2.5 web application

and the CCC Data Warehouse

. 



Spam/Fraudulent Application Configuration Change


While the larger effort to build of building the integrated spam filter is underway, the CCC Tech Center will continue to look for ways to prevent fraud applications from coming in through CCCApply.


Expand
titleClick here to read more...
In this release we have implemented a small configuration change to the CCCApply Standard Application submission process that will look for, and temporarily block, any application that was completed - from start to finish  - in less than 90 seconds
will be flagged and user will be prevented from submitting the application for a period of time (47 minutes). 
. We believe spammers will abandon the process on these applications. If we find that students are encountering this block, we can easily adjust the time or remove the block completely. If a legitimate applicant is
genuinely
able to complete the entire application with
good and true
valid data that quickly, they
can
will still be able to resume and submit
or resume
their application after the
submission freeze. We believe spammers will abandon these applications. The configuration change is simple and something that we can adjust quickly if we find that multiple legitimate users are inconvenienced
suspension time freeze (47 mins).


Note
Our

The goal for this hot fix is to thwart spammers from submitting bad applications to our system and

abusing

skewing our

. Legitimate applicants should never see or

incoming application data. We believe legitimate applicants will not be affected by this change

. However, if by chance a legitimate applicant is able to complete an application in less than 90 seconds, a call to the Helpdesk will advise the student to wait 47 minutes and they will be able to submit without further delay. In addition, if we find that there are multiple instances of legitimate students encountering the spam prevention error, we can quickly change the time that the error is triggered (hence, configuring the change to meet the needs of colleges and students)

; however the OpenCCC Helpdesk is prepared to support any incoming calls from students in reference to this temporary change.



No action is required by the colleges; however if you would like to discuss the details of this implementation with the CCCApply product manager, please contact Patty Donohue at pdonohue@ccctechcenter.org

.

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Anchornew-data-fieldsnew-data-fieldsChanges to Data Downloads

Format Fix for Main Phone International & Second Phone International

The data field format fix specified below pertains to the Main Phone International and Second Phone International data fields that were added to the CCCApply, CC Promise Grant (formerly known as the BOG) and the International Applications in October 2017 (Release 6.1.0). Please note that the format problems reported have been rectified in the database.

Note

If you implemented the temporary work-around provided by the CCCApply development team, please read the section "Reversing the Work-Around" very carefully to ensure you have the correct format specified in your download files.

Description

Data Field

Format

Download-ableAdded to These Application(s)

Notes

Main Phone International

<mainphoneintl>

Char 25Yes

Standard App
Promise Grant (BOG)

These two new phone number fields are not replacing the current domestic phone number fields (Main Phone & Second Phone); they will need to be downloaded in addition to those existing fields.

NOTE: If a user enters a non U.S. phone number in the Main Phone field, the new <mainphoneintl> field will store the response and the domestic <mainphone> field will be blank. 
Note

Both fields will need to be added to the Standard and Promise Grant applications Format Definition XML files, and you'll need to run the new Download Client Jar file.

Adding these fields to your downloads is optional. The CCCApply Download Client and all download XML files are backwards compatible.

Second Phone International<secondphoneIntl>Var Char 25Yes

Standard App
Promise Grant App

Same as above. Info

Adding New Data Fields to Downloads

To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated version of the "transfer-client.jar" file corresponding to this Release (6.1.2). Each application has a corresponding Format Definition XML file, which the college uses to specifies which data fields should be downloaded each time your automated Download Job XML file is run.  This process is described in the CCCApply Download Client User Guide.

Image Removed

CCCApply Download Client Jar File for PILOT Release 6.1.2 -  12.15.17

NOTE: There is no change to the download jar file for Release 6.1.2. This is the same file used for Release 6.1.0.
In your installed Download Client directory, replace the older files with the new version (v6.1.0) files below:Replace transfer-client-V3.jar with: transfer-client-6.1.0.0.jar (V6

.

1.0)

  • Replace conf/application-context.xml with: application-context.xml
  • Replace conf/ccctransfer.properties with:ccctransfer.properties


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    The Pilot Environment

    The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.

    Getting to the Pilot Applications

    Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.


    Expand


    PILOT ApplicationNEW PILOT Application URL

    PILOT CCCApply Standard Application URL

    https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

    *Replace the XXX with your college MIS code.

    PILOT Promise Grant (BOG) Application URL

    https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX

    *Replace the XXX with your college MIS code.

    PILOT International Application URL

    https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX

    *Replace the XXX with your college MIS code. 


    Pilot Download URL Attributes

    Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide for details.


    Expand


    Application

    PILOT DOWNLOAD URL
    PILOT CCCApply Standard Applicationhttps://pilot.admin.openccc.net:8443/ccctransfer
    PILOT Promise Grant Application (formerly BOG)https://pilot.admin.openccc.net:8443/ccctransferbog
    PILOT International Application

    https://pilot.admin.openccc.net:8443/ccctransferintl 


    Pilot Administrator & Report Center URLs

    The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.

    Data Dictionaries & Release Documentation

    The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

    DescriptionVersion / FILEFormatReleaseDate Published
    CCCApply Standard Application Data Dictionary

    V2017.2

    		PDFRelease 6.1.0No change for 6.1.2
    2018-2019 California College Promise Grant Data Specification_CCPG_Specification.pdfCCPG-V2018PDF2018-20191.12.18
    CCCApply International Application Data DictionaryV2017.2PDFRelease 6.1.0No change for 6.1.12.182
    CCCApply Download Client User GuideV.2017.2PDFRelease 6.1.0No change for 6.1.2
    Download Client: transfer-client-V.6.1.0.0V.6.1.0.0JARRelease 6.1.0No change to the download client jar file for Release 6.1.2
    Pilot Environment
    		Webpage
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