Wednesday, March 28, 2018 | Success Through Guided Pathways
Location: Orange Coast College
Date: Wednesday, March 28, 2018
Time: 8:00AM - 4:00PM
Audience: Professional development for colleges using CCCApply and other statewide technology applications for matriculation, student services and IT.
CCCApply: Success Through Guided Pathways
Featuring a range of topics and speakers covering the year in review and the roadmap ahead. Break-out sessions are offered in three tracks including topics for new and experienced Admissions & Records staff; IT Best Practices & Report Center Training; and a track dedicated to looking at the roadmap for 2017-2019 (and beyond, in some sessions) where we can explore new projects and statewide initiatives, including MyPath, the Student Services Portal, and Project Glue. Geared towards California Community Colleges.
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Time & Location
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General Sessions
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8:00 AM - 9:00 AM
Horticulture Gardens
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9:00 AM - 9:15 AM
Science Hall
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Introductions: Stephanie Murguia, CCCApply Steering Committee Chair; Michelle Pena, CCCApply Steering Vice Chair
Welcome to Orange Coast College: Dr. Madjid Niroumand, Vice President, Student Services, Orange Coast College
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CCC Technology Center Update: CCCApply, eTranscripts and Other Statewide Technology Initiatives
Tim Calhoon, Executive Director, CCC Technology Center
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Morning Sessions
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CCCApply: New & Advanced Users
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Research & IT
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California Electronic Transcripts
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10:00 AM - 11:00 AM
Science & Math 1
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Meta Majors, Guided Pathways and the New CCCApply Administrator
Join members of the CCCApply Steering Committee for an exploration of the new CCCApply Administrator tool with an emphasis on the new feature enhancements built into the Majors module for the Standard and International applications.
Beginning with a presentation on Meta Majors, Guided Pathways, and CCCApply, by Craig Hayward and Michelle Pena of Bakersfield College, see how the new majors category filter and the education goal alignment feature will be used to customize the display of your college Majors in the CCCApply and International applications.
We'll also explore the new user-interface, system administration, and new architectural framework that will allow multiple applications to launch from a central landing/launch page;
in in which of the overarching new CCC Administrator system: a centralized, admin configuration system leveraging single sign-on authentication from a single point-of-entry (one URL address) for all systemwide Admin tools and vendor applications.
Other highlights:
- Take a sneak peek at the new CCC Administrator system: A centralized, admin configuration tool with SSO-based authentication for CCC Tech Center web applications and other CCCCO vendor applications - that is being developed and rolled out in multiple releases over the next 18 months;
- Authorized college admin users need only one user account for all integrated admin tools - only one set of login credentials across all admin applications for the pIlot and production environments;
- All integrated admin tools are accessed from one single point-of-entry, meaning no more long, complicated SAML-based address URLs to access the Administrator & Report Center!
- Sneak peek at the new CCCApply Spam Filter system and interface, designed to identify fraudulent applications based on machine learning algorithm, suspend and flag fraudulent appication, and train (teach) the algorithm in a continuous learning model;
Audience: Geared towards users of the CCCApply Administrator, but appropriate for all audiences.
Presenters: Craig Hayward, Bakersfield College
Michelle Pena, Bakersfield College
Patty Donohue, Product Manager, CCC Technology Center
CCC Report Center: Creating & Modifying Public Views & Reports
Back by popular demand, this year's CCC Report Center training will focus creating custom reports, and modifying the template Views and Reports in the Public folder.
Geared towards new and experienced users, you'll learn tips and best practices for analyzing submitted application data quickly in a user-friendly, web-based environment.
After a brief overview of the Home page, Library and main navigational menus, we'll explore Public folders in the Repository where users can run a report as-is or copy the report's View into your private college folder and modify to suit your needs.
At the end of the session you'll walk away knowing how to:
- Copying Public templates from the Repository and saving to your college's private folder where they can be modified;
Run, customize and export reports using filters and sorting capabilities
Schedule recurring reports for print or email
Set permissions on reports, views and folders
After the session, the computer lab will be open for attendees that want to explore some of the tips and tricks learned in the session.
Audience: This session is geared towards experienced users of the CCC Report Center - but all levels of users are welcome!
Presenters: Merrie Wales, CCCTC Support Engineer,
Cindy Gonzales, Los Rios CCD
Electronic Transcripts: Getting Started through Full Adoption
This session provides an overview of eTranscript California, from getting started through the benefits of fully adopting the exchange of electronic transcripts. We will discuss how you can participate in the sending, requesting, and receiving of transcripts and how colleges overcame challenges they faced when getting started. This session will include QA to address your questions about the initiative
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Presenters: Mark Cohen, CCCTC Product Manager, eTranscript California
Topacio Vargas, Senoir Client Success Leader, XAP Corporation
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The California College Promise Grant Online Application
Explore the CC Promise Grant Application (formerly known as the BOG Fee Waiver Application) and participate in a Q&A session with experts from the CCC Chancellor's Office.
We'll demo the application for new users, review the changes implemented in the 2018-2019 application, and provide a high-level overview of the implementation project.
- Discuss ways the online Promise Grant application will be enhanced in the coming year
- Review the changes implemented last year to support homeless youth
- Learn how to get started on the IT project implementation
Audience: This session is geared towards Financial Aid and IT staff, but is appropriate for anyone interested in the online CC Promise Grant application.
Presenters: Bryan Dickason, Financial Aid Specialist, CCC Chancellor's Office;
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OpenCCCApply Data Security: How CCCApply Is Addressing Spam
Join Executive Director Tim Calhoon for a discussion about how the CCC Technology Center is addressing data security across all systemwide student applications and projects and what we've learned over the past year.
Topics discussed include:
- Overall data security problems across the system
- Efforts of the Informational Security Center
- What's available to researchers
- CCCApply fraudulent applications
- What's been happening and how are we addressing the problem
- What colleges need to do to prevent spam (best practices)
- Spam filter project: what is it and how will it work?
- How colleges can support this effort
- Submitting spam examples (special format)
Audience: This session is geared towards all college staff who handle student data.
Presenters: Tim Calhoon, Exec. Director, CCCTC
What’s New for eTranscript California
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LUNCH BREAK: 12:15 PM - 12:55 PM - Horticulture Gardens
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12:15 PM - 1:15 PM
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Meet Our Sponsors! Stop by for a "meet and greet" throughout lunch
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Afternoon Sessions
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CCCApply: New & Advanced Users
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Research & IT
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California Electronic Transcripts
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1:00 PM - 2:00 PM
CCCApply Residency Algorithm 101:
Presentation / Q&A Panel
Join members of the CCCApply Steering Committee and the CCC Chancellor's Office for our annual review and Q & A presentation on the CCCApply residency algorithm and how it calculates a “preliminary" residency determination and AB540 eligibility status.
This session has become a workshop tradition and is geared to both new and experienced users of the CCCApply Standard Application.
We'll breakdown the four residency logic areas (A-D), which are calculated separately first, and then together to determine a preliminary residency status. We'll also discuss how the Integrity Flags are used to alert Admissions staff about residency status and priority registration indicators.
Featured Discussion: We'll explore the state laws and regulations behind the residency logic (see the list of questions/data fields that are used in the residency algorithm) as well as some of the hot topics related to establishing residency for homeless youth, foster youth, noncredit students, and other special populations.
Audience: Geared towards all CCC college staff, including Admissions, IT, Student Services, Research, and Support Services.
Presenters: Michelle Pena, Bakersfield College
Natalie Waggoner, CCC Chancellor's Office
Michael Quiaoit, CCC Chancellor's Office
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The Expanded Path of CCC MyPath in Learner Onboarding
Learn how CCC MyPath is helping colleges implement Guided Pathways for their incoming students, and how it can do the same for existing students at the same time. By taking advantage of services and technologies incorporated into MyPath, colleges have the opportunity to totally transform the onboarding experience with a workflow that is automatically customized for each individual student.
Similarly, colleges can utilize the toolset for existing, post-application students to ensure that their entire student population has the greatest chance for success, whatever their stated goals. Last, the presentation will explore the way that MyPath is interconnected with other software products provided by the California Community Colleges Technology Center, and a look at some of exciting functionality that is still planned for delivery.
Audience: Geared towards all audiences.
Presenters: Mike Caruso, CCC Technology Center;
Mitch Leahy, Santa Rosa Junior College
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Starfish by Hobsons and CCC User Community Update
March 2018 marks year three of Starfish's partnership as the chosen platform for California's Education Planning Initiative on a degree plan/audit system.
Join Hobsons and Fresno City College/SCCCD (one of the pilot district’s), for an update on the project.
The session will share outcomes and best practices from this user community of 34 CCCs. Fresno City College will demonstrate Starfish Degree Planner from their 3-college district tenant, detail expansion plans and answer implementation questions. We will also take a tour of Starfish Early Alert and Case Management/Calendaring Scheduling features with an eye toward a guided pathways framework and holistic approach for student success.
Audience: Geared towards all audiences.
Presenters: Kelly C. Kilby, Starfish Strategic Account Executive;
Kayla Mannon, Counselor, Fresno City College/EPT-DAS Steering Committee Member
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1:15 PM - 2:15 PM
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CCCApply Residency Algorithm 101:
Presentation / Q&A Panel
Audience: Geared towards all CCC college staff, including Admissions, IT, Student Services, Research, and Support Services.
Presenters: Robin Armour, Los Medanos College
Michelle Pena, Bakersfield College
Michael Quiaoit, CCC Chancellor's Office
Natalie Wagoner, CCC Chancellor's Office*
Room:
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Advanced Report Center Training:
Creating Ad Hoc Views
Audience: This session is geared towards experienced users of the CCC Report Center - but all levels of users are welcome!
Presenter: Merrie Wales, College Support Engineer, CCCTC
Room:
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PREVIEW: MyPath Student Services Portal Demo
Audience: This presentation is geared towards Admissions & Records, IT, and Student Services directors and other stakeholders interested in the progress and/or adoption of the statewide Education Planning Initiative (EPI).
Presenter: Bryan Miller, Vice President, Communication & Technologies, Foundation for California Community Colleges
Room:
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CCCApply International Application
Expanding on the engaging, round-table discussion from last year's workshop, join Olivia Alvarado and Anna Salazar from Los Angeles Community College District and members of the CCCApply Steering Committee for a presentation of how the International Application is being used across the LACCD, and changes that could improve the online application workflow for international applicants.
Audience: Geared towards staff and administrators who are interested in collaborating, sharing, and designing the next iteration of the CCCApply International Application.
Presenters: Olivia Alvarado, IT Director, Los Angeles CCD;
Anna Salazar, Dean of Enrollment Services, East LA College
Patty Donohue, Product Manager, CCC Technology Center
CaliforniaColleges.edu and CCCApply
Join us for a demonstration and discussion about the current integration between CaliforniaColleges.edu and CCCApply.
- Learn more about the articulation between colleges and high schools to get timely service
- See how self-reported and verified transcript data could be provided to the colleges to support multiple measures;
Audience: This session is appropriate for admissions, IT, and research staff.
Presenter: Benjamin Baird, California College Guidance Initiative
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OpenCCC Federated Identity Initiative and the SSO Proxy
Join us for a presentation about Identity Management and learn how to prepare your college to participate in the OpenCCC federated identity and the SSO proxy initiative - an integral aspect of student access to web-based information technology applications.
Participation in the OpenCCC federated identity is required for use of Canvas LMS, CCC Course Exchange, CCC MyPath and other student-facing technology applications, as well as the new admin configuration platform for faculty and staff, the CCC Administrator - which will eliminate the need to manage multiple staff accounts and passwords, and reduces opportunities for accounts to be compromised.
Additional topics include:
What is Single Sign-On (SSO) and why do we need to do it?
Understanding the SSO Proxy and how it’s used across student web-applications
Understanding the difference between the OpenCCC identity provider and OpenCCC Student Account System;
What are the roles and responsibilities for college participation in all identity management initiatives across all CCCTC web-based technology applications;
What’s required for integration with the SSO Proxy?
- Tips for standing up your student IdP login page, and more.
Audience: Geared for IT staff interested in student identity management.
Presenter: Patty Donohue, CCC Technology Center
Hours: 11:00AM - 2:00PM
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Wednesday, March 28, 2018 | Success Through Guided Pathways
CCCApply: Success Through Guided Pathways
Join the CCCApply Steering Committee for a full day of professional development opportunities for colleges using CCCApply and other statewide technology initiatives for matriculation, student services, and IT. Break-out sessions - dedicated to supporting student success through guided pathways - are offered in three tracks: CCCApply: New & Advanced Users, Research & IT, and California Electronic Transcripts/Education Planning Initiatives. Geared towards California Community Colleges.
Location: Orange Coast College
Date: Wednesday, March 28, 2018
Time: 8:00AM - 4:00PM
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CCCApply Steering Committee Note: This year, eTranscript California will not be hosting a day-long workshop as usual. Instead, a set of sessions dedicated to electronic transcripts will be held during the morning track. All sessions are geared towards the California Community Colleges. |
Click to see the College Event Map for rooms and locations.
Time & Location | Registration & Breakfast | ||||||
| 8:00 AM - 9:00 AM South End of Adams Lot | Registration: Upon arrival, check-in at Registration to pick up your name badge, and workshop brochure, and raffle ticket. Need help finding it? Look for the balloons and the "pirate sky dancer" at the south end of the Adams Lot | ||||||
8:00 AM - 9:00 AM | Free full hot breakfast will be served between 8:00 am - 9:00 am in the Horticulture Gardens. Coffee, tea, and water will be available throughout the day. | ||||||
Time & Location | General Sessions | ||||||
9:00 AM - 9:15 AM | Introductions: Stephanie Murguia, CCCApply Steering Committee Chair; Michelle Pena, CCCApply Steering Vice Chair Welcome to Orange Coast College: Dr. Madjid Niroumand, Vice President, Student Services, Orange Coast College | ||||||
| 9:15 AM - 9:30 AM Science Hall | CCC Technology Center Update: CCCApply, eTranscripts and Other Statewide Technology Initiatives | ||||||
| 9:30 AM - 9:55 AM Science Hall | Keynote Address: Guided Pathways Initiative Omid Pourzanjani, Vice Chancellor, California Community Colleges Chancellor's Office | ||||||
9:55 AM - 10:00 AM | Housekeeping & Reminders: Michelle Pena, CCCApply Steering Vice Chair | ||||||
Morning Sessions | CCCApply: New & Advanced Users | Research & IT | California Electronic Transcripts | ||||
10:00 AM - 11:00 AM | Meta Majors, Guided Pathways and the New CCCApply AdministratorAudience: Geared towards all users of the CCCApply Administrator, but appropriate for all audiences. Presenters: | CCC Report Center: Creating & Modifying Public Views & ReportsAudience: Geared towards new and experienced users of the CCC Report Center for CCCApply Applications. Presenters: Room: Math Lecture Hall 2 | Electronic Transcripts: Getting Started through Full AdoptionAudience: College implementation team members charged with exploring the “how-to” aspects of managing electronic transcript exchange. Presenters: Topacio Vargas, Senior Client Services Manager, XAP Corporation Room: MBCC 163 | ||||
| 11:10 AM - 12:10 PM | The California College Promise Grant Online ApplicationAudience: Geared towards audiences interested in better understanding the California Promise and the online CC Promise Grant application. Presenters: | OpenCCCApply Data Security: How CCCApply Is Addressing SpamAudience: Geared towards all college staff who handle student data. Presenters: Room: Math Lecture Hall 2 | What’s New for eTranscript CaliforniaAudience: Geared towards colleges participating in, or interested in learning about, eTranscript California, and evolution planned for the initiative. Presenter: Mark Cohen, Product Manager, eTranscript California, CCC Technology Center Room: MBCC 163 | ||||
| 12:10 PM - 12:55 PM | Lunch - Horticulture Gardens | ||||||
12:10 PM - 12:55 PM | Meet Our Sponsors! Stop by for a "meet and greet" during the lunch break and throughout the day. | ||||||
Afternoon Sessions | CCCApply: New & Advanced Users | Research & IT | Education Planning Initiatives | ||||
1:00 PM - 2:00 PM | CCCApply Residency Algorithm 101: | CaliforniaColleges.edu and CCCApplyAudience: This session is appropriate for Admissions & Records, research, and IT staff. Presenter: Room: Math Lecture Hall 2 | Starfish by Hobsons and CCC User Community UpdateAudience: Geared towards all audiences interested in helping students achieve their academic and life goals. Presenters: Room: MBCC 163 | ||||
| 2:10 PM - 3:10 PM | The CCCApply International ApplicationAudience: Geared towards all audiences interested in implementing the CCCApply International Application. Presenters: Room: Math Lecture Hall 1 | The OpenCCC Federated Identity Initiative and the SSO ProxyAudience: Geared towards all audiences interested in understanding OpenCCC and student identity management. Presenter: Room: MBCC 163 | The Expanded Path of CCC MyPath in Learner OnboardingAudience: Geared towards all audiences interested in helping students thrive and succeed in college as part of their Guided Pathways process proposals. Presenters: Room: Math Lecture Hall 2 | ||||
11:10AM - 2:00PM MBCC 123 | CCCApply Computer LabDrop by the "CCCApply Computer Lab" - Room PAC 102 located in the Mathematics Business Computing Center Room 123 - between 11:00AM - 2:00PM for personalized, hands-on help and individual training for anything related to anything specific to the CCC Report Center. Support engineers can assist you with questions about looking up Applications, running reports, or creating your own custom Ad Hoc report. Why not stop by and introduce yourself? Chances are we've talked on the phone or through the support site already. Room: Math & Business Computing Center (MBCC) | 3:25PM - 3:45PM Horticulture Gardens | CLOSING SESSION & RAFFLE PRIZES Room: Horticulture GardensAd Hoc report. | ||||
| 3:10 PM - 3:25 PM Horticulture Gardens | Meet Our Sponsors | ||||||
3:25PM - 3:45PM Horticulture Gardens | Closing Session & Raffle | ||||||
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Please join us in thanking our 2018 Sponsors!
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