Contents

Release Notes Summary

Below is a summary of the content changes and fixes that will be released to the Production environment on January 12, 2018.   

• Text Changes:  Re-brand BOG Fee Waiver Re-Branding (Name Change)Technical Hot Fix - name to California College Promise Grant Application
• 2018-2019 California College Promise Grant Application
• CCCApply Spam Filter Hot Fix: Temporary Configuration Change to CCCApply to Prevent Thwart Fraudulent Applications 
  Bug Fix - Main Phone International & Second Phone International Data Format Fix
  

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CCCApply Standard Application 

Title of Change

Hot Fix: Fraud Applications Prevention Configuration Change to CCCApply Standard Application

Description

Additional Information

What does the configuration change actually do?

What does the college have to do?

How is the application prevented from being submitted? 

What happens if a legitimate applicant if prevented from submitting their application?

BOG Fee Waiver

Name Change: California College Promise Grant Application

Below is a summary of the enhancements made to the BOG Fee Waiver application in this release (6.1.2).  

Add validations to <determined_homeless> field in BOG:
1) Must be "Yes/True" IF <no_permanent_address_homeless> is Yes/True, else error message, "We found a conflict in your answers. You must answer Yes to "Determined Homeless" if you have no permanent address because you are currently homeless. Please correct one of your responses."

2) Must be "Yes/True" IF <no_mailing_address_homeless> is Yes/True, else error message, "We found a conflict in your answers. You must answer Yes to "Determined Homeless" if you have no current mailing address because you are currently homeless. Please correct one of your responses."

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International Application

Below is a summary of the enhancements made to the International Application in this release (6.1.2). 

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Bug Fixes

The following bugs were fixed in the 6.1.2 release. No action is required by the college at this time.

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Data Field Format Fix for Main Phone International & Second Phone International

Description

Data Field

Format

Notes

<mainphoneintl>

Standard App
BOG App

These two new phone number fields are not replacing the current domestic phone number fields (Main Phone & Second Phone); they will need to be downloaded in addition to those existing fields.

NOTE: If a user enters a non U.S. phone number in the Main Phone field, the new <mainphoneintl> field will store the response and the domestic <mainphone> field will be blank. Both fields will need to be added to the Standard and Promise Grant applications Format Definition XML files, and you'll need to run the new Download Client Jar file.

Adding these fields to your downloads is optional. The CCCApply Download Client and all download XML files are backwards compatible.

Standard App
BOG App

Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated version of the "transfer-client.jar" file corresponding to this Release (6.1.2). Each application has a corresponding Format Definition XML file, which the college uses to specifies which data fields should be downloaded each time your automated Download Job XML file is run.  This process is described in the CCCApply Download Client User Guide.

Re-Brand BOG to California College Promise Grant Application In support of AB1741: California College Promise Innovation Grant Program, the CCCApply Online BOG Fee Waiver Application is changing its name to the California College Promise Grant Application (formerly known as the BOG Fee Waiver Application).  This includes all onscreen instances of the name BOG Fee Waiver, including the Welcome page, My Applications page, the submission page, and the confirmation screen. Out-of-Scope Changes for CC Promise Grant Re-Branding: No change to the online application URL  No change to the download server URL for BOG No change to any of the data fields that may include "bog" in the data field name, including the BOG eligibility status fields (these are all hidden from students) No change to the onscreen labels in the CCCApply Administrator No change to the onscreen labels and folders in the CCC Report Center

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2018-2019 California College Promise Grant Application

The new 2018-2019 CC Promise Grant application will be deployed to production and available to students on January 13, 2018. 

Other than the onscreen re-branding and label changes from the BOG Fee Waiver (BOGFW) to California College Promise Grant (CCPG), there are no additional changes made to the 2017-2018 BOG Application other than the standard annual "application year" database changes and new Method B Income Table. 

The new is now available.

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CCCApply Spam Filter Hot Fix Spam Filter Utility & Algorithm Under-Development Over the past 18 months, the CCCApply development team has been working with a machine learning data research and analysis team to better understand the increasing number of spam/fraudulent applications coming in through CCCApply and ultimately build a spam filter service that will identify, flag, and suspend bad applications before they get to the college's download file. The filter will include an admin user-interface, similar to an email application spam filter system, where college admins can specify and process the flagged bad applications from the legitimate ones, thus training the backend algorithm each time an application is processed. Expand title Click here to read more... *The CCCApply Spam Filter utility is under-development now and scheduled to be released for the Standard Application in June 2018. The user admin interface will be built into the new CCCApply Administrator system, which is being rewritten and deployed as a central admin configuration platform servicing multiple CCC Tech Center applications, including CCCApply, the new CC Promise Grant, and the Canvas College Adapter (Glue) 2.5 web application.

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The Pilot Environment

The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.

Getting to the Pilot Applications

Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.

Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.