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Release Summary

• Additional OpenCCCApply data fields have been added to the Data Warehouse Report Server (DWRS).

• New self-service password reset management for DWRS users using multi-factor authentication (2FA) (non-SSO).

Implementation Notes

Two recent updates made to the Data Warehouse Report Server since January 1, 2023, including the new secure identity management system (Release v.2.2.0) and the new self-serve password reset technology (Release v.2.3.0), have impacted existing DWRS users and require some action by the user to access the DWRS.

These changes result in a new URL and sign-in process for college/district accounts using SSO, and a one-time account update for non-SSO users, such as Chancellor’s Office, CVC/OEI and other external user accounts.

Update Processes for Existing DWRS Users (v2.2.0)

• feature implemented for DWRS user management.
  

Due to recent security updates deployed for DWRS user authentication, existing user accounts will experience a one-time change to the sign-in process. Please see Implementation Notes in Release 2023.CCCData.2.2.0.

Additional Data Fields Available in DWRS

Fifteen previously released OpenCCCApply data fields are now available in the Data Warehouse Report Server (DWRS) for authorized usersad hoc reporting. No user action is required.

The following data fields are now available for ad hoc reporting:

• acceptedTerms

• acceptedTermsTimestamp

• addressValidationOverride

• addressValidationOverrideTimestamp

• emailVerified

• emailVerifiedTimestamp

• fraudScore

• fraudStatus

• ip_address_at_account_creation

• ip_address_at_app_creation

• mailing_address_validation_override

• military_veteran_consent (CalVet reporting)

• mainPhoneVerified

• mainPhoneVerifiedTimestamp

• phoneType

• preferredMethodOfContact

New Password Reset Feature

Standard New self-service password reset technology has been integrated with the new CCCTC secure identity management system (v.2.2.0) that allows authorized Data Warehouse Report Server users who have forgotten their account password to authenticate with an alternate factor to fix their own problem to reset a forgotten password instead of calling CCCTC Support for assistance. This new feature will support the account update process for For more information, please refer to the Password Reset Process section in the Data Warehouse Report Server users that requires new passwords for existing DWRS users (one-time). See how this new feature supports the required update for DWRS users reset your passwordand re-authenticate their existing account (one-time). See User Guide.

This new self-serve functionality not only provides a secure process for users in general, it will greatly expedite the update process for many existing users (which require new passwords). For more information on the Update Processes for Existing DWRS Users - instructions for existing Data Warehouse Report Server users to reset their passwords and re-authenticate following this CCC Data Warehouse (v.2.32.0 production release).

About the DWRS

The Data Warehouse Report Server (DWRS) is a BI reporting tool used by the CCCTC to provide secure access to systemwide data for college & district institutional researchers and other authorized stakeholders.

To Request Access: Please contact the CCCTC Enabling Services team at crms@ccctechcenter.org to request authorized access.

Existing Users: Please refer to Release 2023.CCCData.2.2.0 for details on updating your user account due to recent security updates.

Documentation

Data element descriptions and technical specifications have been added to the CCCApply Standard & Noncredit Application Data Dictionary (v.2023).

Implementation documentation:

Update Processes for Existing DWRS Users (v2.2.0)

Other related documentation:

• CCCApply Data Dictionaries

• Data Warehouse Report Server User Guide

• Data Warehouse Report Server - Frequently Asked Questions