Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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| Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
Agenda
| TIME | DESCRIPTION | SPEAKER | |
1:00 pm | Roll Call | Leahy | |
| 1:05 pm | Quick Review: November 2018 Meeting | Donohue | |
| 1:10 pm | Core Applications Update | Coleman | |
CCCApply Project News | |||
CCCApply Workshop Update | Donohue | ||
Update on CCCApply Redesign Project | Donohue / Leahy | ||
| Update on Noncredit App Pilot Project | |||
| Quarterly Milestones & Releases Recap (FY18/19) | Donohue / Coleman | ||
| Roadmap Update (FY19/20) | |||
Legal Requirements Review | |||
| 2:00 pm | Change Requests Review | Donohue | |
| New & Approved Change Requests | |||
| Deferred Changes & Parking Lot | |||
| 2:55 pm | Revised 2019 Meeting Schedule | Committee | |
3:00 pm | Close Meeting | Donohue | |
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2019 CCCApply User Group Member Roster
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
CCC Core Applications Update
Student Success Product Group - Jennifer Coleman, Director
Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include:
- CCCApply
- OpenCCC
- MyPath
- Multiple Measures Initiative
- eTranscripts
- SuperGlue
Unifying Student Success Products
At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants (OEI, EPI, and CAI) that were awarded to the Tech Center in 2013-14, changed, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding.Over the course
Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products.
Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward.
Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward.
- For the student user perspective, our focus is on looking for opportunities to streamline and enhance the user experience through improvements to user interfaces.
- From the college faculty/staff perspective we are focused on ways to assist colleges meet their vision for success goals, such as Guided Pathways and assisting wherever we can to support your efforts around the student centered funding formula and all of the the integrated reporting that you're required to do.
- From systemwide perspective, we are committed to continuous improvement and integrating feedback into our development and implementation projects.
- Good design and good decision making as it relates to enhancing our products going forward.
Student Success Product Managers
- CCCApply - Patty Donohue - pdonohue@ccctechcenter.org)
- OpenCCC - John Sills (jsills@ccctechcenter- jsills@ccctechcenter.org)
- MyPath - Mike Caruso (mcaruso@ccctechcentermcaruso@ccctechcenter.org)
- Multiple Measures Placement Service - John Hadad (jhadad@ccctechcenter- jhadad@ccctechcenter.org)
- SuperGlue - Jane Linder (- jlinder@ccctechcenter.org)
Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products.
Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward.
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results,Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways.
SuperGlue for CCCApply
Jane Linder, Product Manager, SuperGlue (jlinder@ccctechcenter.org)- presented some information about system integration for the Core Applications (student success products) as well as Canvas. Delivery and provided some general information about what SuperGlue is and how it is being integrated into our vision of continuous improvement.
SuperGlue is a real-time data delivery mechanism for tools and services (Multiple Measures is priority, working out MOU issues)Deliver real-time data - offered by the Tech Center. It is an alternative to the CCCApply Download Client. Method to deliver it delivers
Currently SuperGlue is delivering CCCApply data directly to the college's SIS data, as well as the CC Promise Grant and the International App data set.
Colleges like it because they get the full set directly into the SIS.
Required to IT implement Interested in implementing Glue? = Reach out and collaborate with our Enabling Services division. They do the heavy-lifting. Need guidance to implement and some access (firewall access, etc.) Try They will work with your college or district IT department and our goal to keep the level of effort down for the college.
List of colleges working with MMPS/Glue - (we'll get you the full list in the minutes)
60 colleges - Miracosta, College of Redwoods, LACCD,
CCCApply News
The following items were discussed during the meeting. Links to additional information are also provided below.
Quarterly Milestones Recap (FY18/19)Q3| Description | Meeting Discussion / Notes | Action Items | Status |
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| CCCApply Workshop 2019 |
IMPORTANT The annual CCCApply Workshop has been postponed for 2019. Unfortunately - the facility and host college that was originally confirmed for this year's workshop fell through (CCCApply Steering member retired unexpectedly) and on December 31, 2018, we found ourselves without a sponsor college. This, as well as the changes happening at the CO relative to restructuring the Steering Committee, contributed to the delay in ascertaining an alternate host and facility. Discussions about alternatives are currently underway, including:
| CCCApply product manager is working with the Core Applications director and other product teams to look for ways to collaborate on a combined event for Fall 2019 or Spring 2020. Updates will be shared with this committee as they evolve. |
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CCCApply Redesign Project Find more information about the CCCApply Redesign Project here: | The CCCApply Redesign project is ongoing. The Redesign Workgroup continues to meet monthly - at a minimum - to discuss the overarching goals for ensuring CCCApply can meet the requirements laid out in AB 3101 by July 31, 2019. By the end of Q3 (FY18/19) CCCApply has made the following changes and enhancements to the Standard Application: | The Redesign Workgroup continues to meet regularly to discuss immediate, short-term changes to CCCApply to ensure we are meeting the objectives of AB 3101. If you are interested in joining this Workgroup, we are looking for additional expertise in Admissions & Records and would welcome additional participation for the remainder of the Workgroup. If you are interested in joining the Workgroup, please contact Patty Donohue, pdonohue@ccctechcenter.org and I will add you to the recurring invite. |
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Noncredit Application Update More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: | The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges. On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges. The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include:
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019). | ||||||||
| CCCApply Quarterly Milestones for FY18/19 | |||||||||
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Topics we didn't get to during the meeting:
These items were originally on the agenda but were not discussed due to time constraints.
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| CCCApply Roadmap 2019-2020 | |||
| CISOA 2019 |
| Recap |
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| New Report Center Reports |
| Spam/Fraud, Time-to-Completion / Student Sentiment Reports |
CCCApply Redesign Project - FY2019
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Changes
Low-handing Fruit and other User Interface Changes
Upcoming changes: Removal of the Needs & Interests page
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Pilot Project Plan: CCCApply Noncredit Application
Discussion
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NEED: Current Status / Update on the Ideas42 Study on CCCApply
We hoped the behavioral study would provide feedback from students - like:
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FY18/19 Quarterly Milestones - Release Schedule
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- Super Glue for International Application
- Technical Updates - Java 11 Upgrade (discuss Comm plan)
CCCApply Roadmap
Projects for FY19/20
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish application
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
Legal Requirements Review
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2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
What do we need to know?
What MUST we do?
AB 3255 - Omnibus Bill
What do we need to know?
What MUST we do?
SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
Dissecting AB 3101
Interpreting this bill
How the CCCApply Redesign project is addressing the bill
How the Noncredit Application is addressing the bill
Change Requests Pending
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| DEFERRED Changes Pending |
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
Archive & Parking Lot
2018 Parking Lot Carry-Over
Change Request Parking Lot
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Note: This recording is over 2.5 hours.
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2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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| Thursday, March 28 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q1 | Online |
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| Q2 Meeting - NEED | |||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Group Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Group Meeting - Q4 | Online |
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CCCApply User Group District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |