Online Meeting Information
This meeting will be held online via Zoom.
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title | Meeting Information |
Date Thursday, March 28, 2019
Time 1:00 pm - 3:Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
Agenda
1:00 pm
Roll Call
Quick Review: November 2018 Meeting
CCCApply Project News
CCCApply Workshop Update
Update on CCCApply Redesign Project
Legal Requirements Review
Change Requests Review
3:00 pm
Close Meeting
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2019 CCCApply User Group Member Roster
2019
CCCApply USER GROUP MEMBERS
Name
District
Name
District
Name
District
Quyen Lu/Wanda Wong
Joshua Rosales
El Camino CCD
Richette Bell
Compton CCD
Angela Embry
El Camino CCD
Karen Sea
San Joaquin-Delta CCD
Rozen Bondoc
Chabot-Las Positas
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Satish Warrier
Betty Glyer-Culver
Los Rios CCD
Mark DeAsis
Riverside CCD
Stephanie Murguia
Cerritos CCD
Cindy Gonzales
Los Rios CCD
Tuyen Nguyen
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Vince Orton
Cerritos CCD
Craig Hayward
Martha Rios (sub)
Jasmine Robinson
Janice Love (research)
Rancho Santiago CCD
Gary Bird
CCCCO
Elena Alcala - NEW!
CCCCO
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO
Replacement - Elena Alcala - CCCCO
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
Review: November 2018 Meeting
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See minutes from the last User Group meeting on November 29, 2018. |
CCC Core Applications Update
Student Success Product Group - Jennifer Coleman, Director
Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center.
Restructuring of Grant Awarded Funding
At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants that were awarded to the Tech Center in 2013-14 (OEI, EPI, CAI) was restructured, which allowed us the opportunity to re-focus our vision on student-centric on-boarding services including.... Unified student-facing tools - from student and staff/faculty perspective.
CCCApply
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Info |
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
Agenda
TIME | DESCRIPTION | SPEAKER | |
1:00 pm | Roll Call | Leahy | |
1:05 pm | Quick Review: November 2018 Meeting | Donohue | |
1:10 pm | Core Applications Update | Coleman | |
CCCApply Project News | |||
CCCApply Workshop Update | Donohue | ||
Update on CCCApply Redesign Project | Donohue / Leahy | ||
Update on Noncredit App Pilot Project | |||
Quarterly Milestones & Releases Recap (FY18/19) | Donohue / Coleman | ||
Roadmap Update (FY19/20) | |||
Legal Requirements Review | |||
2:00 pm | Change Requests Review | Donohue | |
New & Approved Change Requests | |||
Deferred Changes & Parking Lot | |||
2:55 pm | Revised 2019 Meeting Schedule | Committee | |
3:00 pm | Close Meeting | Donohue |
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2019 CCCApply User Group Member Roster
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO |
Info |
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
Review: November 2018 Meeting
Info |
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See minutes from the last User Group meeting on November 29, 2018. |
CCC Core Applications Update
Student Success Product Group - Jennifer Coleman, Director
Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include:
- CCCApply
- OpenCCC
- MyPath
- Multiple Measures Initiative
- eTranscripts
- SuperGlue
Unifying Student Success Products
At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants, OEI, EPI, and CAI, that were awarded to the Tech Center in 2013-14, was restructured, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding.
Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward.
- From the student user perspective, our focus is on looking for opportunities to streamline and enhance the user experience through improvements to user interfaces.
- From the college faculty/staff perspective we are focused on ways to assist colleges meet their vision for success goals, such as Guided Pathways and assisting wherever we can to support your efforts around the student centered funding formula and all of the the integrated reporting that you're required to do.
- From systemwide perspective, we are committed to continuous improvement and integrating feedback into our development and implementation projects.
- CCCApply - Patty Donohue (pdonohue@ccctechcenter.org)
- OpenCCC - John Sills (jsills@ccctechcenter.org)
- MyPath - Mike Caruso (mcaruso@ccctechcenter.org)
- Multiple Measures Placement Service - John Hadad (jhadad@ccctechcenter.org)
- SuperGlue - Jane Linder (jlinder@ccctechcenter.org)
Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products.
Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward.
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways.
SuperGlue for CCCApply
Jane Linder, Product Manager, SuperGlue (jlinder@ccctechcenter.org)- system integration for the Core Applications (student success products) as well as Canvas. Delivery mechanism for tools and services (Multiple Measures is priority, working out MOU issues)
Deliver real-time data - alternative to the CCCApply Download Client. Method to deliver directly to the college's SIS data, as well as the CC Promise Grant and the International App data set.
Colleges like it because they get the full set directly into the SIS.
Required to IT implement Glue? = Reach out and collaborate with our Enabling Services division. They do the heavy-lifting. Need guidance to implement and some access (firewall access, etc.) Try to keep the level of effort down for the college.
List of colleges working with MMPS/Glue - (we'll get you the full list in the minutes)
60 colleges - Miracosta, College of Redwoods, LACCD,
CCCApply News
- CCCApply Workshop
- Redesign Project Update
- Update on Noncredit App Pilot Project
- Quarterly Milestones Recap (FY18/19)
- Q3 Release (6.4.0) Recap & Issues
- Q4 Plan
- Roadmap 2019-2020
- 2019 CISOA Recap - Why abandon CCCApply?
- New Report Center Reports: Spam/Fraud, Time-to-Completion / Student Sentiment Reports
CCCApply Redesign Project - FY2019
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Changes
Low-handing Fruit and other User Interface Changes
Upcoming changes: Removal of the Needs & Interests page
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Pilot Project Plan: CCCApply Noncredit Application
Discussion
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NEED: Current Status / Update on the Ideas42 Study on CCCApply
We hoped the behavioral study would provide feedback from students - like:
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FY18/19 Quarterly Milestones - Release Schedule
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- Super Glue for International Application
- Technical Updates - Java 11 Upgrade (discuss Comm plan)
CCCApply Roadmap
Projects for FY19/20
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish application
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
Legal Requirements Review
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2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
What do we need to know?
What MUST we do?
AB 3255 - Omnibus Bill
What do we need to know?
What MUST we do?
SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
Dissecting AB 3101
Interpreting this bill
How the CCCApply Redesign project is addressing the bill
How the Noncredit Application is addressing the bill
Change Requests Pending
Description | Review Date | Status |
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2018 New Change Requests | ||
DEFERRED Changes Pending |
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
Archive & Parking Lot
2018 Parking Lot Carry-Over
Change Request Parking Lot
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Note: This recording is over 2.5 hours.
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2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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Thursday, March 28 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q1 | Online |
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Q2 Meeting - NEED | |||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Group Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Group Meeting - Q4 | Online |
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CCCApply User Group District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |