Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Agenda
TIME | DESCRIPTION | SPEAKER | ||
1:00 pm | Roll Call | Leahy | ||
1:05 pm | Quick Review: November 2018 Meeting | Donohue | ||
1:10 pm | Core Applications Update | Coleman | ||
CCCApply Project News | ||||
CCCApply Workshop Update | Donohue | |||
Update on CCCApply Redesign Project | Donohue / Leahy | |||
Update on Noncredit App Pilot Project | ||||
Quarterly Milestones & Releases Recap (FY18/19) | Donohue / Coleman | |||
Roadmap Update (FY19/20) | ||||
Legal Requirements Review | ||||
2:00 pm | Change Requests Review | Donohue | ||
New & Approved Change Requests | ||||
2:30 pm | Deferred Changes & Parking Lot | |||
2:55 pm | Revised 2019 Meeting Schedule | Committee | ||
3:00 pm | Close Meeting | Donohue |
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2019 Advisory Committee Member Roster
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO |
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All Advisory members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
Review: November 2018 Meeting
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See Project News minutes from the last Steering meeting on November 29, 2018. |
CCC Core Applications Update
Jennifer Coleman provides an update on the core applications that are part of the CCC on-boarding process.
< Notes >
CCCApply News
- CCCApply Workshop
- Redesign Project Update
- Update on Noncredit App Pilot Project
- Quarterly Milestones Recap (FY18/19)
- Q3 Release (6.4.0) Recap & Issues
- Q4 Plan
- Roadmap 2019-2020
- 2019 CISOA Recap - Why abandon CCCApply?
- New Report Center Reports: Spam/Fraud, Time-to-Completion / Student Sentiment Reports
CCCApply Redesign Project - FY2019
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Changes
Low-handing Fruit and other User Interface Changes
Upcoming changes: Removal of the Needs & Interests page
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Pilot Project Plan: CCCApply Noncredit Application
Discussion
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NEED: Current Status / Update on the Ideas42 Study on CCCApply
We hoped the behavioral study would provide feedback from students - like:
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FY18/19 Quarterly Milestones - Release Schedule
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- SuperGlue Super Glue for International Application
- Technical Updates - Java 11 Upgrade (discuss Comm plan)
CCCApply Roadmap
Projects for FY19/20
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish application
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
Legal Requirements Review
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2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
What do we need to know?
What MUST we do?
AB 3255 - Omnibus Bill
What do we need to know?
What MUST we do?
SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
Dissecting AB 3101
Interpreting this bill
How the CCCApply Redesign project is addressing the bill
How the Noncredit Application is addressing the bill
Change Requests Pending
Approved Changes for June
Standard Application changes for June release
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Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
Archive & Parking Lot
2018 Parking Lot Carry-Over
Change Request Parking Lot
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Note: This recording is over 2.5 hours.
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2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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Thursday, March 28 | 1:00pm - 3:00pm | CCCApply Advisory Committee Meeting - Q1 | Online |
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Q2 Meeting - NEED | |||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q4 | Online |
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Advisory Committee District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |