Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Agenda
TIME | DESCRIPTION | SPEAKER | |
1:00 pm | Roll Call | Leahy | |
1:10 pm | Quick Review: November 2018 Meeting | Donohue | |
1:15pm | CCCApply Project News | ||
CCCApply Workshop Update | Donohue | ||
Update on CCCApply Redesign Project | Donohue / Leahy | ||
Update on Noncredit App Pilot Project | |||
Quarterly Milestones & Releases Recap (FY18/19) | Donohue / Coleman | ||
Roadmap Update (FY19/20) | |||
Legal Requirements Review | |||
2:00 pm | Core Applications Update | ||
2:00 15 pm | CCCApply Pending Change Requests Requests Review | Donohue | |
New & Deferred Approved Change Requests | |||
2:30 pm | Deferred Changes & Parking Lot | ||
2:55 pm | Revised 2019 Meeting Schedule | Committee | |
3:00 pm | Close Meeting | Donohue |
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2019 Advisory Committee Member Roster
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO |
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2019 |
Email Address | Name | Title/Office | District | College | Notes |
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ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | |
aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | |
salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | |
glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | ||
cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | |
calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | |
gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | ||
cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | |
craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | |
dbarkergarcia@cccco.edu | Deb Barker-Garcia | CCCCO | |||
ealcala@cccco.edu | Elena Alcala | Dean, SSP | CCCCO | New January 2019 | |
gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | ||
greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | |
hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | |
love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
robinsonj@smccd.edu | Jasmine Robinson | IT Dept Staff | San Mateo CCD | New Mar 15, 2019 | |
ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | |
jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | |
LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | |
mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | Replaced William Diehl |
mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | City College of SF | |
pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | ||
mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | Leaving 2019 | |
Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | ||
michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | |
mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | |
alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | ||
pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | City College of SF | |
pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | ||
plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | |
qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | Replaced Garret Wong |
rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | |
rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | ||
swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | |
sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | ||
smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | |
tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | ||
tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | |
nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | |
minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College |
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All Advisory members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
Review: November 2018 Meeting
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See Project News from the last Steering meeting on November 29, 2018. |
Action Items & Updates
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CCCApply News
- CCCApply Workshop Update
- Redesign Project Update
- Update on Noncredit App Pilot Project
- Quarterly Milestones Recap (FY18/19)
- Q3 Release (6.4.0) Recap & Issues
- Q4 Plan
- Roadmap 2019-2020
- 2019 CISOA Recap - Why abandon CCCApply? Core Applications Update
- New Report Center Reports: Spam/Fraud, Time-to-Completion / Student Sentiment Reports
CCCApply Redesign Project - FY2019
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Changes
Low-handing Fruit and other User Interface Changes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Pilot Project Plan: CCCApply Noncredit Application
Discussion
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NEED: Current Status / Update on the Ideas42 Study on CCCApply
We hoped the behavioral study would provide feedback from students - like:
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FY18/19 Quarterly Milestones - Release Schedule
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- SuperGlue for International
- Technical Updates - Java 11 Upgrade (discuss Comm plan)
CCCApply Roadmap
Projects for FY19/20
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish application
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
Legal Requirements Review
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- 2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
- What do we need to know?
- What MUST we do?
- AB 3255 - Omnibus Bill
- What do we need to know?
- What MUST we do?
- SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
- Dissecting AB 3101
- Interpreting this bill
- How the CCCApply Redesign project is addressing the bill
- How the Noncredit Application is addressing the bill
Change Requests Pending
Description | Review Date | Status |
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2019 New Change Requests | ||
2018 New Change Requests | ||
DEFERRED Changes Pending |
Approved Changes for June
- Standard Application changes for June release
- Remove the Needs & Interests page (all questions/sections) per Chancellor's Office request to address AB 3101
- Update Foster Youth Status question text and priority registration logic per SB 906
- Update Parent/Guardian Information (Dependency Status) language (to remove Care & Control bug for foster youth minors)
- Add new value to the Gender field responses: Non-binary
- Add new/missing Visa types to the Citizenship Status question, Table F, and the residency logic (triggers display of the Residency page)
- (Bug fix - fixed problem with visa types not displaying Residency page)
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
Archive & Parking Lot
2018 Parking Lot Carry-Over
Change Request Parking Lot
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Note: This recording is over 2.5 hours.
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2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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Thursday, March 28 | 1:00pm - 3:00pm | CCCApply Advisory Committee Meeting - Q1 | Online |
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Q2 Meeting - NEED | |||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q4 | Online |
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Advisory Committee District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |