Welcome

Roll Call.  Confirm Participants Information

Review Pilot Project Plan 

Review Non-Credit UAT Implementation Checklist 

Discussion:  Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

Review Proposed Feature Enhancements: 

1. Major / Major Category:  MVP (Credit vs. Non-Credit)
2. Supplemental Questions:  MVP  (Credit vs Non-Credit)
3. Needs & Interests Page

Implement a Noncredit Intro Page

• The same Welcome page is used by the Standard and the Noncredit application paths.

Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL. 

Add a new landing page for the Noncredit application workflow, with the following language:

Noncredit Application to College

Before applying to college you must first have an OpenCCC account.

The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges.

OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure.

Student User Story

Implement the ability for colleges to specify which Application(s) each Major/Program of Study should appear

Applicable Field: Intended Major / Program of Study

• Required field 
• Colleges configure custom Majors/Programs in the Administrator

• College Majors/Programs are the same across Standard & Non-Credit
• Currently there is no way to implement separate Majors menu/fields in the Standard & the Non-Credit;
• All Majors/Programs will appear in both apps

Need Colleges need to be able to display different Majors in the Noncredit Application 

The Noncredit application needs to display only the Majors/Programs of Study that are identified for noncredit applicants. 

Need

Colleges need to be able to differentiate between credit Majors and Noncredit majors in the Majors fieldBut still display the same Majors in the Noncredit application.  

Implement the ability for the college to designate which application each Major should appear in. (This should be an "Application Type" flag - or similar - which is set for each individual major.)  

The Application types should include:  

• Standard App
• Noncredit App
• Both Standard & Noncredit

But still need to be able to display all majors

• Implement a tag/toggle in the "Add/Edit Major" modal that identifies if  a Major/Program should appear in the Standard App, the Non-Credit App, or Both apps.  otherwise it will NOT appear.
• Implement logic that will only display the Majors that have the Non-Credit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Non-Credit app)

"As a college admissions staff, I need the ability to identify /flag which Majorsindividual majors/Programs programs of Study study should appear in the Intended Major/Program of Study field menu in the Standard application and/, or the Noncredit application (either , or both ) applications, so that noncredit students see only see the majors/programs that pertain to noncredit studentsthem."

Disable the Major Category Filter in the Noncredit

Application Only

Applicable Field: <category>

• Optional field / filter
• Colleges add create custom categories in the Administrator and then tag their Majors with them for the purpose of filtering
• Major Category filter menu Only appears in the Applications if Standard Application IF one or more Categories existmajors are tagged with a category

• Currently there is no way to implement separate Category feature filters in the Standard & app vs the Non-Credit ;All Categories will appear in both appsapp;

Different Supplemental Questions in the Noncredit Application

• Optional; Supplemental Questions are not required to be used

• Colleges configure supplemental questions in an XML file and upload in the Administrator

• Colleges must configure the questions using XML code 

• Only one page of Supplemental Questions can be active and displayed at any one time

• There's no way to schedule when Supp Questions display; the display specs are set in the Administrator and it's either Active or Inactive

• Currently there's no way to separate or differentiate Supp Questions page for the Standard vs. Non-Credit applications; If one page is uploaded and enabled, it will appear for both applications by default;

Colleges need the ability to ask different supplemental questions of their Noncredit students.  

• Disable the Major Category filter in the Non-Credit App
• Basically, the "Non-Credit tag" toggle would serve as the filter in the Administrator.  
• Only the Majors/Programs with the NC tag will display in the "Majors/Programs" menu in the Non-Credit app.

Student User Story

"As a student enrolling exclusively in noncredit courses I should not have to select a major category in addition to a Major/Program of Study because the Noncredit application itself is a category."

• Even if the Major is set to display in the both the Noncredit and Standard Apps AND there is a category associated with the Major.
• The Major Category filter should ONLY display / integrate with the Standard Application

NOTE

• This change should only be implemented in conjunction with the change above pertaining to the Intended Major/Program of Study field.
• individual Majors can be flagged to display in both application, but if a category is also associated with the Major, the additional Major Category filter should only display in the Standard Application;

"As a college admissions staff, I need the Major Category field/filter disabled in the Noncredit Application so that noncredit students don't get confused by an extra layer of filtering that isn't necessary - because the Noncredit Application itself is a filter"

Student User Story

"As a student enrolling exclusively in noncredit courses using the Noncredit Application, I should not have to select a Major Category in addition to selecting my Intended Major/Program of Study because the Noncredit application itself is a category and this would add an unnecessary step in the enrollment experience."

Implement the ability to display different Supplemental Questions in the Noncredit Application

• Optional; colleges are not required to setup Supplemental Questions

• Colleges configure their optional supplemental questions in an XML file and upload the file to the Administrator

• Colleges must configure the questions using XML code 

• Only one page of Supplemental Questions can be active and displayed at any one time

• There's no way to schedule when Supp Questions display; the display specs are set in the Administrator and it's either Active or Inactive

• Currently there's no way to separate or differentiate Supp Questions page for the Standard vs. Non-Credit applications; If one page is uploaded and enabled, it will appear for both applications by default;

Colleges need the ability to ask different supplemental questions of their Noncredit students.  

1. Best case scenario: College needs the ability to specify which application each question appears in (Standard, Noncredit or both)

2. Next best scenario: Colleges want the ability to display the same page of supplemental questions in both applications or not. 

3. At the very least: Colleges would rather have supplemental questions turned OFF in their Noncredit application if they can't have either of the other two scenarios. 

NOTES:

Implement an "Application Type" flag that includes:

• Standard App
• Noncredit App
• Both Standard & Noncredit

Data Fields: Ensure that the existing set of Standard Supplemental Question data fields can be used by the Noncredit application as well as the Standard Applicatoin so that the college doesn't have to add/create any new data fields just for the non-credit 

Ideally, a mix of questions with varying Application Types would be configured in the same Format Definition XML (adding a line of code designating the App Type that the question should appear in). 

For example: If the college has 12 supplemental questions total, but:

• 10 of them pertain to Standard App only = Standard App
• 6 of them pertain to both Standard & Noncredit apps = Both Apps
• 2 of them are exclusively for Noncredit students  = Noncredit App

Could all of these questions be configured on the same XML - with the Application Type determining which ones should display in each application or both?

"As a college admissions staff, I need the ability to ask display different supplemental questions in the Noncredit Application than we are asking in the Standard Application , (including some that are the same in both) in order to customize the user experience and collect specific responses from each student type with has different needs and requirements."so that noncredit students see only the supplemental questions that pertain to them."  

Sent to committee: 3/05

Setup Recurring Meetings for Friday mornings?

Start with the next Meeting:  March 22