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Release Schedule

Description

Date & Time

Release No.

6.4.0

Pilot Release

02.15.19 - 9:00AM PST

Production Release

03.15.19 - 6:00PM PST

Release

Release Schedule

Description

Date & Time

Release No.

6.4.0

Pilot Release

02.15.19 - 9:00AM PST

Production Release

03.15.19 - 6:00PM PST

Release TypeMaintenance Window | Major Release


Release Scope

DescriptionScope
Applications

CCCApply Standard Application (Apply)
CCCApply International Application (IA)

Changes to Residency LogicNo
Changes to Download ClientYes - (Download Client Jar 6.4.0)
Changes to DocumentationYes - Data Dictionaries & User Guides


Contents

Table of Contents
maxLevel2
minLevel2
absoluteUrltrue

Release Scope  

#Change RequirementApplicationNotes
1CCCApply Redesign Changes - "Low-hanging Fruit - Part 3"CCCApply Standard & International Applications


2

CCCApply Non-Credit Application (Development Phase)

CCCApply Standard Application only
3

Maintenance & Support - Bug Fixes & Technical Enhancements

CCCApply Standard & International Applications

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Release Summary & Strategy

This release is the third deployment of the FY18/19 CCCApply Redesign effort, a joint effort under the guidance of the CCC Chancellor's Office, CCC Foundation and the CCC Technology Center to revise CCCApply application as the XYZ.  Read more about the CCCApply Redesign Project, including the project objectives and project planned release schedule for the first phase of the project (short-term revisions to the existing application) and future long-term plans to rebuild the application (holistic redesign). 

  • Phase 1: Development of the CCCApply Non-Credit Application 
  • Next set of "low-hanging fruit" short-term redesign changes
  • Bug fixes

Also in this release:

  • XYZ
    • ABC
    Note

    All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files.

    Pilot Preview

    Due to the short timeline for this release, the Pilot preview period - the period in which our two external-facing CCCApply environments are not aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.

    Release Schedule & Timeline

    • February 19 - 9:00AM - 1:00PM (Note the Pilot Site will be down during this release).
    • March 15 - 6:00PM - 11:00PM - Production Maintenance Window
    Info

    Stay Informed!  For all the news, release announcements, updates, and CCCApply System Alerts, follow us on "CCCApply System Alerts" on CCCTechnology.info.

    Back to Top

    Changes to the CCCApply Standard Application

    The following changes and enhancements were approved for development and implemented in the 6.4.0 release code.

    #
    Change Specification
    Additional Info

    CCCApply Redesign: Low-Hanging Fruit #2

    Approved changes intended to shorten & streamline the Standard App

    the CCC Technology Center to revise CCCApply application as the XYZ.  Read more about the CCCApply Redesign Project, including the project objectives and project planned release schedule for the first phase of the project (short-term revisions to the existing application) and future long-term plans to rebuild the application (holistic redesign). 

    • Phase 1: Development of the CCCApply Non-Credit Application 
    • Next set of "low-hanging fruit" short-term redesign changes
    • Bug fixes


    Also in this release:

    • XYZ
    • ABC

    Note

    All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files.

    Pilot Preview

    Due to the short timeline for this release, the Pilot preview period - the period in which our two external-facing CCCApply environments are not aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.

    Release Schedule & Timeline

    • February 19 - 9:00AM - 1:00PM (Note the Pilot Site will be down during this release).
    • March 15 - 6:00PM - 11:00PM - Production Maintenance Window


    Info

    Stay Informed!  For all the news, release announcements, updates, and CCCApply System Alerts, follow us on "CCCApply System Alerts" on CCCTechnology.info.


    Back to Top

    Changes to the CCCApply Standard Application

    The following changes and enhancements were approved and deployed in the 6.4.0 release code.

    #
    Change Specification
    Additional Info

    CCCApply Redesign: Low-Hanging Fruit #2

    Approved changes intended to shorten & streamline the Standard App



    Revise layout of the Residency page 

    		See Changes to User Interface section below.


    Remove/Hide Questions from Special Residency Section Depending on Out-of-State Activity Response

    Hide the following questions in the Special Residency section by default for all users

    • Pubic School Employee
    • State College Employee
    • Seasonal Agricultural Worker

    See changes to field values in Changes to Downloads below.

    See Changes to User Interface section below.



    Revise  the "Out-of-State Activities" section on the Residency page and add skip logic to Show Special Residency questions

    Combine the four current "Out-of-State Activity" questions into ONE new checkbox question - using the original questions (and data fields) as the response options. All existing data fields would persist (no change to data output, downloads, etc.)








    		Revise/Hide Questions on the Residency pageSee changes to field values in Changes to Downloads below.






    		Revise/Hide Question on the Education page

    		Non-Credit Application (Phase 1: Development)


    		Implement a new workflow path in the Standard Application, with no residency questions and does not calculate a preliminary residency determination via the Submission Calculation Service. For students enrolling exclusively in courses in which no credit is given;. 


    Implement new URL exclusively for the Non-Credit path in the Standard Application. Unique for each college, based on MIS code. Replace XXX with college MIS code.

    Example:  https://pilot.opencccapply.net/welcome-cccapply?cccMisCode=XXX&nonCredit=True



    		Revise the Confirmation number numbers and App ID number numbers for applications that are started and submitted using the Non-Credit URLFor the purpose of identifying and distinguishing non-credit applications from Standard applications, Non-credit  confirmation numbers and App IDs will have the prefix "NC-" for all applications that are started and submitted through the Non-Credit URL. Example: "NC-4144323"


    		Hide the Citizenship & Military page in the Non-Credit App/PathSee changes to field values in Changes to Downloads below.


    		Hide the Residency page in the Non-Credit App/PathSee changes to field values in Changes to Downloads below.


    		Hide questions on the Residency Needs & Interests page in the Non-Credit App/PathHide questions on the Needs & Interests page in the Non-Credit App/PathAdd new See changes to field values in Changes to Downloads below.


    • Hide "Comfortable with English" question
    • Hide "Financial Assistance" question
    • Hide "SSI CalWorks GA" question
    • Hide "Athletic Interest: question
    		See changes to field values in Changes to Downloads below.


    		Add a new "Non-Credit Status" data field to Standard Application and set flag to "True" when the Non-Credit URL is usedto identify Non-Credit App/PathSee new data field in Changes to Downloads below.


    		Add new "Integrity Flag 81flag to integrity flags " data field to the Integrity Flags table (Standard Application) and trigger if applicant applies using the Non-Credit URLWhen Integrity Flag 81 is triggered, admissions office is flagged, "Applicant applied using the Non-Credit Application URL"


    		Add new value to the "Residency Status" field to identify "non-credit / exempt" statuscredit / exempt" statusSee changes to field values in Changes to Downloads below.


    		Exclude Non-Credit App/Path from residency determination logic If the new "non_credit" flag is set to "True" - the application is not put through the Submission Calculation Service and the residency status field is set to "N = non-credit / exempt"


    		Add new value to "Residency Area Areas" status fields to identify "non-credit / exempt" statusSee changes to field values in Changes to Downloads below.

    		Maintenance & Support Changes


    		Add new fields to Administrator rules moduleNew fields can now be used in custom college email rules & messages


    		Add new fields to CCC Report Center submitted applications domain and report templatesNew fields can now be included in custom college views, reports, charts, and cross-tab reports


    		Add new fields to the Full Application Reports in the CCC Report Center Note: Full Application Report templates are not customizable by college users







    Note

    All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files.


    Changes to the CCCApply Download Client

     The following data fields have been added or changed in the CCCApply applications. Please see specific data and logic specifications in the updated version of the CCCApply Standard Application Data Dictionary.  For all data specification documents, please see the CCCApply Data Dictionaries and User Guides space.


    Note

    Update Your Download XML Files: In order to download new or revised data fields, you must first add them to your corresponding CCCApply Format Definitions XML file(s) and update/replace the current jar file with the latest version = < transfer-client.jar v.6.4.0 >  For more information, please see the CCCApply Download Client User Guide >  User Guides


    New & Changed Data Fields

    The table below provides an overview of the new or changed data fields in CCCApply Standard, International, and "Glue for Apply".

    Description

    Data Element

    		TypeValue / Response Options

    Format / Length

    		Allows NullRequired

    Notes

    Non-Credit Status<non_credit>New Field

    1 = True/Yes

    0 = False/No    		Boolean, 1NoNoOptional field set to "True" if applicant applies with the new Non-Credit Application URL; otherwise it is "False"
    Confirmation Number<confirmation>Changed ValueValue for <confirmation> = "NC"StringNoSystem
    Application ID<app_id>Changed ValueValue for  <app_id> = "NC"StringNoSystem
    Integrity Flag 81<integrity_fg_81>New Field

    1 = True/Yes

    0 = False/No    		Boolean, 1YesNoFlag triggered if applicant applies with the new Non-Credit Application URL; otherwise it is blank.
    Residency Status<res_status>

    New Value

    		1 = resident
    2 = possible resident
    3 = non-resident
    N = non-credit / exempt    		bpchar, 1No
    		Residency status field is calculated at submission of Standard Application only. 
    For the new Non-Credit Application path (in the Standard Application) if applicant applies using the new Non-Credit URL, this field defaults to the new value = N.
    Residency Area A<res_area_a>New Value

    New default value = 9


    		No
    		Residency area status defaults to "9" when (non_credit =True)
    Residency Area B<res_area_b>New ValueNew default value = 9
    		No
    		Residency area status defaults to "9" when (non_credit =True)
    Residency Area C<res_area_c>New Value

    New default value = 9


    		No
    		Residency area status defaults to "9" when (non_credit =True)
    Residency Area D<res_area_d>New ValueNew default value = 9
    		No
    		Residency area status defaults to "9" when (non_credit =True)
    Declared Residency Outside California for Taxes<ca_outside_tax>Default value = False



    Revised field format from Y/N radio button field to optional checkbox;

    Revised page validation; question is no longer "required" and default is set to "False" if checkbox response is empty.

    Changed onscreen language to:

    Since <RDD minus 2 years>, have you registered to vote in another state?

    [radio button] Yes        [radio button] No


























    		ca_public_employee






    		ca_college_employee






    		seasonal_ag_worker





    Citizenship Status?





    Military Status?





    Residency fields?





    Comfortable with Englishcomfortable_englishAllow Null 




    Financial Assistancefinancial_assistanceAllow Null




    TANF-SSI-GAtanf_ssi_gaAllow NullAthletic Interest: Intramuralathletic_intramuralAllow NullAthletic Interest: Intercollegiateathletic_intercollegiateAllow Null




    Athletic Interest: NoIntramuralathletic_not_interestedintramuralAllow Null

    User Interface Changes

    User Interface Changes

    Page / SectionDescriptionCurrent UI StateNew Revised UI StateNotes to CollegesLow-Hanging Fruit Changes #2 - Residency Page UI changesHow it looks and behaves in the UI before the changeHow it looks and behaves in the UI AFTER the changeLow-Hanging Fruit Changes #2 - Education Page UI ChangesResidency page
    • Revise the Residency page layout:
      • Move the Special Residency section below the Out-of-State Activities section (swap positions)
      • Move the Out-of-State Activities section up directly under the California Residence questions;
    • Add skip logic to the Out-of-State Activities questions to Show/Hide specific Special Residency questions as needed

    Currently the Special Residency section includes five required Yes/No questions for all users and appears in the middle of the Residency page between the California Residence section and the Out-of-State Activities section. In this position in is not possible to implement skip logic to Show/Hide only those questions required for residency determination.

    The new order of sections on the Residency page layout:

    1. California Residence section (no changes to questions)
    2. Out-of-State Activities section (with added skip logic to only Show specific Special Residency questions as required based on the user's previous responses;
    3. Special Residency section - with specific questions hidden by default.  

    This data field now allows Null value and default is set to False

    This is a layout change and there are no changes required by the college 

    Residency page
    • Hide the Public School Employee question in the Special Residency section for all users by default;
    • add skip logic to only display if user has out-of-state activity within last 2 years
    • Change display condition and field validation to "only require a response if displayed"
    Currently the Pubic School Employee question displays as a required Yes/No question in the Special Residency section on the Residency page for all users

    The Pubic School Employee question is now hidden by default, and only requires a response if displayed

    Display logic: Display and require response if user responds "Yes" to one or more of the Out-of-State Activities questions and the activity happened within 2 years of RDD. 

    This data field now allows Null value and default is set to False

    College needs to be aware that this field will now allow a null or blank value

    ca_school_employee

    Note:  In 2018, only 1% of all applicants responded Yes to this question. 

    Residency
    • Hide the State College Employee question in the Special Residency section for all users by default;
    • add skip logic to only display if user has out-of-state activity within last 2 years
    • Change display condition and field validation to "only require a response if displayed"
    Currently the State College Employee question displays as a required Yes/No question in the Special Residency section on the Residency page for all users

    The State College Employee question is now hidden by default, and only requires a response if displayed

    Display logic: Display and require response if user responds "Yes" to one or more of the Out-of-State Activities questions and the activity happened within 2 years of RDD.

    This data field now allows Null value and default is set to False





    Athletic Interest: Intercollegiateathletic_intercollegiateAllow Null




    Athletic Interest: Noathletic_not_interestedAllow Null






    Changes to the User Interface


    a null or blank valueca_college_employee 

    The Seasonal Agricultural Worker question is now hidden by default, and only requires a response if displayed

    Display logic: Display and require response if user responds "Yes" to one or more of the Activities questions and the activity happened within 2 years of RDD.

    This data field now allows Null value and default is set to False

    Change the format of the questions from required Yes/No radio buttons to optional checkboxes;Combine the four checkbox questions to the option to select one or more of the Out-of-State activities;
  • The existing format and logic for the "Out-of-State Activity Year" fields do not change with the new format.

    • The new format for the Out-of-State Activities questions includes:

  • Revise the format of each question from a Yes/No radio button format, requiring a response to an optional, checkbox format and revise the question text;
  • Combine all four checkbox questions under one main question, asking the user to "Select all that apply."
  • User is allowed to skip the question(s) if none apply.
    • If user responds Yes to one or more checkbox question, the corresponding "Year" field will appear with existing language and logic.. 

    There is no change to the text, conditions, logic or data field format for the four, corresponding Out-of-State Activity Year fields section/questions. 

    Hide Colleges/Universities Attendedquestion by default
    Page / SectionDescriptionCurrent UI StateNew Revised UI StateNotes to Colleges
    Residency page

    Revise the layout of the Residency page  

    Reorder the questions and sections on the Residency Page for all users

    • Switch the positions of the Special Residency Categories section and the Out-Of-State Activities section.

    Currently the layout of the Residency page places the Special Residency section in the middle between the California Residence and the Out-of-State Activities sections. This layout prohibits the ability to implement skip logic to streamline the experience for CA residents.

    The new order of sections/questions on the Residency page is:

    1. California Residence section (no changes to questions, fields, or logic)
    2. Out-of-State Activities section 
    3. Special Residency section - with specific questions hidden by default.  


    This is a layout change and there are no changes required by the college 

    1. (with added skip logic to only Show specific Special Residency questions based on the user's Out-of-State activities and the most recent year is within 2 years of the RDD.
    Residency 

    Hide three questions in the Special Residency section by default for all users

    • Public School Employee 
    • State College Employee 
    • Seasonal Agricultural Worker 

    Add logic to Show the three questions as a group if user selects one or more Out-of-State activities and the most recent year is within 2 years of the RDD.

    		Currently, all Special Residency questions display to all users in Yes/No radio button format and a response to each question is required.

    The Special Residency section now only displays the Homeless Youth Status and Foster Youth Status questions to all users with all existing validation and logic in place. 

    If user selects (checks) one or more of the "Out-of-State Activities" with the most recent year of activity is within 2 years of the RDD, then the three hidden special residency questions will display as a group and responses will be required.


    Note: The Homeless Youth and the Foster Youth questions ALWAYS display and each requires a response by all users.


    College needs to be aware that this field will now allow

    a null

    Note:  In 2018, only 1% of all applicants responded Yes to this question.

    Residency
    • Hide the Seasonal Agricultural Worker question in the Special Residency section for all users by default;
    • add skip logic to only display if user has out-of-state activity within last 2 years
    • Change display condition and field validation to "only require a response if displayed"
    		Currently the Seasonal Agricultural Worker question displays as a required Yes/No question in the Special Residency section on the Residency page for all users

    Revise the "Out of State Activities" Section by combining four separate, required questions into one optional question with skip logic to shorten the Special Residency section


    Combine the four current "Out-of-State

    College needs to be aware that this field will now allow a null or blank value

    ca_seasonal_ag

    Note:  In 2018, only 1% of all applicants responded Yes to this question. 

    		Residency

    Activity" questions into ONE new question, and change the format of the response options from required, Yes/No radio buttons and set the default to "No".

    Currently, the "Out-of-State Activities

    " section consists of four separate, required, Yes/No questions with conditional "Year" fields that appear if the user answers Yes to any of the specific questions.

    The new "Out-of-State Activities

    " section now contains one question (onscreen text) with

    		Currently, four, required, Yes/No Out-of-State Activities questions appear to all users. Each question has it's own question text and conditional logic to display a corresponding Year field upon a Yes response. 

    four optional checkbox response options (the original four OOS questions, revised).  

    "As of <RDD minus 2 years>, have you engaged in any of the following activities? Check each activity that applies."

    [checkbox]  I paid taxes outside of California

    [checkbox]  I registered to vote outside of California

    [checkbox]  I declared residency at a college or university outside of California

    [checkbox]  I filed for a lawsuit or divorce outside of California

    All existing data fields would persist (no change to data output, downloads, etc.)

    There is no change to the text, conditions, logic or data fields for the four, corresponding Out-of-State Activity Year fields section/questions. 

    The four Out-of-State Activities questions/fields are now optional (responses are no longer required by default) and the data fields will now accept Null or blank

    		Residency
    • Add skip logic to "OOS" question(s) to show hidden special residency questions if Yes response
    		How it looks and behaves in the UI before the changeHow it looks and behaves in the UI AFTER the changeEducationEducation
    • Hide College Education question by default
    		Low-Hanging Fruit Changes #2 - Education Page UI ChangesEducation

    . 


    Education

    Hide the College Education and 
    Colleges/Universities Attended sections on the Education page by default for all users


    Add logic to the College Enrollment Status question to only show college sections if the user is NOT a first-time in college after leaving high school


    		Currently, the College Education Level section and the Colleges/Universities Attended sections are required questions/sections that appear to all users on the Education page, even for students who have never attended college in the past. 

    The College Education Status and Colleges/Universities Attended sections/questions will not display on the Education page unless the user indicates they have attended colleges in the past.  

    If the user selects "first-time in college after leaving high school" option in the College Enrollment Status question, do not show college questions and default field value to Null. 


    Non-Credit AppNon-Credit Path in CCCApply EPIC


    Non-Credit App

    New URL (via URL Redirect)

    URL Mapper Configuration for Non-Credit Application




    Non-Credit AppConfirmation Number


    Non-Credit AppHide the Residency Page and all questions on it


    Non-Credit AppHide the Citizenship & Military page and all questions on it


    Non-Credit AppAuto-population for Non-Credit Application 


    Non-Credit AppAllow Students to Apply for Same Term/Same College - Exclusively for Non-Credit App


    Non-Credit App



    Non-Credit App








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    Changes to the International Application

    The following changes were approved and implemented in the 6.3.0 release code.

    Change Specification
    Description
    New Data Fields or
    Changes to Data Values
    Change to Logic




    Changes to "Glue for Apply" and SuperGlue College Adapter

    NOTE:  Talk to Glue team about whether the race fields from 6.3.0 are being added this time or if they're already added from the last Glue release in January?


    Description

    Data Field

    Format / Length

    		Required

    Notes

    Non-Credit Status<non_credit>Boolean (True/False)NoOptional field set to "True" if applicant applies with the new Non-Credit Application URL; otherwise it is "False"
    Integrity Flag 81<integrity_fg_81>Boolean (Y/N)NoFlag triggered if applicant applies with the new Non-Credit Application URL; otherwise it is blank.
    Race Ethnicity Full

    <raceEthnicFull> 

    CSV delimited

    Maximum Expected Width:  805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format)

    		No

    NOT AVAILABLE in the Release 6.3.0. 


    Note

    Race Ethnicity Full Data in Glue for Apply 

    The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new  full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data.


    User Acceptance Testing (Pilot)

    User acceptance testing and implementation support for this release is focused on the user interface changes deployed as part of the CCCApply Redesign Project - Phase 1. Colleges are encouraged to preview the new implementation in the Pilot Environment on February 15.  For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.

    Feedback & Resolution Process 

    • Gathering Feedback: Feedback should be categorized as bugs, issues or enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as production release blockers.
    • Reporting Feedback: User feedback should be noted in the result section. The following criteria should be followed and documented:
      • Any identified bugs with severity and priority 
      • Enhancement requests with priority identified
      • Issues that prevent critical business functions


    Info

    Preview & Send Us Feedback: During the Pilot preview, your feedback is important to our commitment to continuous improvement. If you find a bug or experience any issues, please let us know by posting in the CCCApply Support category on CCCTechnology.info.


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    Data Dictionaries & Release Documentation

    The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

    DescriptionVersion / FILEFormatReleaseDate Published
    CCCApply Standard Application Data DictionaryV.2019.1PDFRelease 6.4.002.15.19
    Download Client transfer-client-V.6.3.0V.6.4.0.0jarRelease 6.4.002.15.19
    2019-2020 CC Promise Grant Data DictionaryCCPG-V2019PDF2019-202011.20.18
    CCCApply International Application Data DictionaryV.2019.1PDFRelease 6.4.002.15.19