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Table of Contents

Summary

The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.

Mission: Student-centered design in action

Goals: Redesign CCCApply so that it is student-friendly, simple, straight-forward, and collects enough data to properly initiate the onboarding of the students.

Redesign Workgroup Members: Anderson, Christopher; Deb Barker-Garcia; Bryan Miller; Tim Calhoon; Craig Hayward; Lou Delzompo; Emily Gerofsky; Emily Robinson; John Helmer (Unicon); Lu, Tonia; Laura Metune; Michelle Pena; Mike Caruso; Stephanie Murguia; Patricia Donohue; Michael Quiaoit; Randy Tillery; Andrea Reynolds; Rita Gorgan; Rob Rundquist; Justin Salenik; Tessa Carmen DeRoy; Paul Feist; Tina King.

High-Level Roadmap

Roadmap Planner

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Workgroup Committee & Description

Lead

Resources

Status / Deadline

Project Management

Omid Pourzanjani, CCCCO
Barney Gomez, CCCCO

https://digitalfutures.cccco.edu/

Design & Business Requirements

Change Requests

Requirements Deadline Schedule

Expand

title	Sub-committee Team >

Patty Donohue

Michelle Pena
Josh Helmer
Stephanie Murguia
Mitch Leahy

Redesign Project Change Requests

Low-hanging Fruit #1 - Changes - DEPLOYED Q1

Low-hanging Fruit #2 - (Pending)

Non-Credit Application Workflow

Redesign Release Schedule

Redesign Release - Part 1

Production Release: September 28, 2018
Pilot Release: September 14, 2018

Redesign Release - Part 2

Production Schedule: December 7
Pilot Release Schedule: November 19

Expand

title	SCOPE...

New Race & Ethnicity Disaggregation in CCCApply Standard & International
/wiki/spaces/PD/pages/784138284 - (Annual update based on the Chancellor's Office official paper application)
UI Styling Update to Align look & feel to MyPath

Redesign Part 3

Production Release: March 15, 2019
Pilot Release: February 16, 2019

Expand

title	SCOPE....

CCCApply Non-Credit Workflow Path
Social Security Number Question Redesign (Pending Approval - OOS)
/wiki/spaces/REPORT/pages/833093852 (current version is no longer supported)
Low-Hanging Fruit #2 (Pending Approval of Requirements)

Redesign Part 4

Production Release: June 2019
Pilot Release: May 2019

Expand

title	SCOPE....

Recommendations based on Ideas42 study (TBD)
CCCApply & Promise Grant Mobile-friendly Platform (responsive design)
Spanish Version (CCCApply, Promise Grant)
Requirements for Infrastructure Upgrade - Backend Micro-services
Requirements for Universal Form Engine architecture
Requirements for EOL Download Client > Migrate to New Download Jar 2.0

Patty Donohue

Tim Calhoon
Lou Delzompo
Josh Helmer
Omid Pourzanjani

Release Roadmap

Sprint-based release deployment schedule for March 2019 Redesign deadline

CCCApply Redesign Release Schedule Discussion.pdf

Sub-Committees

Non-Credit Application Committee

Patty Donohue

Expand

title	Sub-committee Team: >

Randy Tillerman

Patty Donohue
Michelle Pena
Tina King
Stephanie Murguia
Rita Grogan
Tessa Carmen DeRoy

Non-Credit Application Workflow

Non-Credit Application Business Requirements

Non-Credit Application PPT

Change Requirements/Specifications

Pending: Video PPT

Low-Hanging Fruit Committee

Patty Donohue - Lead
Michelle Pena
MItch Leahy
Stephanie Murguia

Low-hanging Fruit #1 - Changes - DEPLOYED Q1

Low-hanging Fruit #2 - (Pending)

/wiki/spaces/OPENAPPLY/pages/723812439

Questions & Fields: Sub-committee focused on reviewing questions and data fields required at the time of application to support Redesign project objectives

Omid Pourzanjani - Lead
Patty Donohue

/wiki/spaces/PD/pages/727843091

Worksheet: MIS Requirements

CCCApply Field Removal Recommendation 102218.xlsx

Questions to be Removed Change Requirements (Worksheet)

Ideas42 Study

Ideas42.org behavioral study on CCCApply in response to AB3101

Harrison Neuert - Ideas42

Emily Gerofsky - CCC Foundation

CCC Diagnosis Deck Final (002).pdf (Ideas42)

View file

name	CCC Design Principles.pdf
height	250

Changes & Low-Hanging Fruit

Sub-committee focused on identifying changes and revisions that support Redesign project objectives and timeline.

Expand

title	Sub-committee Team >

Patty Donohue

Michelle Pena
Josh Helmer
Stephanie Murguia
Mitch Leahy

Low-hanging Fruit #1 - DEPLOYED September Release

Low-hanging Fruit #2

Non-Credit Application Workflow

/wiki/spaces/OPENAPPLY/pages/723812439

Change Management Office procedures (Amanda)

Communications

Omid Pourzanjani - CCCCO

Meetings

CCCapply Redesign Meeting Agenda 120618.docx

CCCAPPLY Notes 11-29-18.docx

CCCapply Redesign Meeting Minutes 102618 (1).docx

CCCapply Redesign Meeting Minutes- 091418 (1).docx

CCCApply Field Removal Recommendation 102618 (1).xlsx

Roadmap Planner

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Change Requirements Deadlines

*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).

	FINAL DEADLINES
Change Management Activities	Q3 Release - March 2019	Q4 Release - June 15, 2019
Submit Change Request	December 31, 2018 (Jan 3, 2019)	February 28, 2019
T-Shirt Size Estimate	January 8, 2019	March 7, 2019
Budget Review	January 8, 2019	March 9, 2019
Written Sign-Off on Vetted Approved Changes	January 9, 2019	March 15, 2019
Resources & Capacity Estimates
Story / Epic Business Requirements	January 11, 2019	March 25, 2019
Technical Estimate	January 11, 2019	March 27, 2019
Release Management Activities
Code Freeze	January 31, 2019	May 16, 2019
Pilot Release (30 Days)	February 15, 2019	May 31, 2019
Pilot Release (2 Weeks)	March 1, 2019	June 14, 2019
Production Release	March 15, 2019	June 28, 2019

Versions Compared

Old Version 13

New Version 14

Key

Summary

High-Level Roadmap

Project Management

Design & Business Requirements

Redesign Release Schedule

Sub-Committees

Changes & Low-Hanging Fruit

Communications

Change Requirements Deadlines