Contents

Release Scope  

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Release Summary & Strategy

The purpose of this release is to deploy changes to the Race & Ethnicity section in the CCCApply (Standard & International applications) which were the highly anticipated "Ethnicity-Ancestry Expansion Project" - approved and sponsored by the Chancellor's Office in support of the Student Equity Planning workgroup's research to close the gap in student equity. This feature enhancement was originally intended to be released included in the September 2018 (6.2.0) release earlier this year. The extent of these changes include a revision to the layout (user interface) and an expansion to the number of ethnicity/ancestry categories that are currently collected in CCCApply.. Approximately 194 new ethnicity options/values have been added to the database as part of this expansion, and will display in accordion-style format when a user selects one of the six, higher-level race groups. Ironically this new layout design takes up less onscreen real estate than the previous (legacy) layout, and all the new data values can be downloaded in a single new data field, Race Ethnicity Full. NOTE: Both the , as part of the first phase of the CCCApply Redesign effort. The extent of the changes includes: one new data field (Race Ethnicity Full), a layout change to the Race & Ethnicity section on the Demographic Information page, and approximately 194 race and ethnicity-ancestry checkbox options in an expand & collapse, accordion-style format.

For more information about this implementation, please see CCCApply UAT: Race & Ethnicity Implementation 2018.

Also in this release:

• An upgrade to the user interface styling across OpenCCC and the CCCApply applications , effectively aligning to better align the look and feel of CCCApply these applications to the CCCMyPath portal. No action is required on the part of the colleges or end usersstudent portal.
• The annual CC Promise Grant Application for 2019-2020 is also being deployed, which will be active for colleges on January 1, 2019.
  
  

Pilot Preview 

Due to the compressed timeline of this release, the Pilot preview period - the time during which the two external facing environments are not in synch for the purpose of giving colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.

Release Schedule & Timeline

• November 19 - 9:00AM - 4:00PM (Note the Pilot Site will be down during this release).
• December 7 - 6:00PM - 11:00PM - Production Maintenance Window

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User Acceptance Testing (Pilot)

User acceptance testing and implementation support for colleges in the Pilot Environment can begin on November 20 upon the completion of the Pilot deployment activities. 

• UAT GOALS & OBJECTIVES 
• UAT SUCCESS CRITERIA
• UAT STEPS
  • Testing in the Pilot Environment
  • Data Field Specifications & Mapping

Feedback & Resolution Process 

• Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
• Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
  • Any identified bugs with severity and priority 
  • Enhancement requests with priority identified

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Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

Changes to the Promise Grant Application (BOG)

The following changes were implemented in the 6.3.0 release code.

Changes to the Download Client

The following fields have been added or have been revised in the database. Please see specific implementation steps to update your files and download client below.