Contents

Release Scope  

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Release Summary & Strategy

The purpose of this release is to deploy changes to the Race & Ethnicity section in the CCCApply (Standard & International applications) which were originally intended to be released in the September (6.2.0) release earlier this year. The extent of these changes include a revision to the layout (user interface) and an expansion to the number of ethnicity/ancestry categories that are currently collected in CCCApply.. Approximately 194 new ethnicity options/values have been added to the database as part of this expansion, and will display in accordion-style format when a user selects one of the six, higher-level race groups. Ironically this new layout design takes up less onscreen real estate than the previous (legacy) layout, and all the new data values can be downloaded in a single new data field, Race Ethnicity Full. 

NOTE: Both the front-end (user interface) and back-end (data changes) parts of this implementation have been designed to be seamlessly backwards compatible. There are no actions required by the colleges..

For more information about this implementation, please see CCCApply UAT: Race & Ethnicity Implementation 2018.

Also in this release:

• An upgrade to the user interface styling across OpenCCC and the CCCApply applications, effectively aligning the look and feel of CCCApply to the CCCMyPath portal. No action is required on the part of the colleges or end users.
• The annual CC Promise Grant Application for 2019-2020 is also being deployed, which will be active for colleges on January 1, 2019.
  
  

Pilot Preview 

Due to the compressed timeline of this release, the Pilot preview period - the time during which the two external facing environments are not in synch for the purpose of giving colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.

Release Schedule & Timeline

• November 19 - 9:00AM - 4:00PM (Note the Pilot Site will be down during this release).
• December 7 - 6:00PM - 11:00PM - Production Maintenance Window

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User Acceptance Testing (Pilot)

User acceptance testing and implementation support for colleges in the Pilot Environment can begin on November 20 upon the completion of the Pilot deployment activities. 

The objectives for college user testing are:  

• UAT GOALS & OBJECTIVES 
• UAT SUCCESS CRITERIA
• UAT STEPS
  • Testing in the Pilot Environment
  • Data Field Specifications & Mapping

User acceptance testing will be supported across the three main SIS systems. Support is also available for colleges with custom SIS systems. 

Colleges are being solicited to volunteer for this effort.

UAT Success Criteria

For the new Race & Ethnicity changes, our goals for pre-release user testing are:

• hispanic
• race_group
• race_ethnic    (CCCApply Standard)
• race_ethnicity (International) 

• race_ethnic_full

UAT Steps for Colleges

Follow the steps below for successful user acceptance testing:  add the new Race & Ethnicity Full data field to your CCCApply Format Definitions XML file for both Pilot and Production environments.

1. Log in to your college /wiki/spaces/PD/pages/131465676 and start a new CCCApply Standard application from your My Applications page.
2. Complete the new application from the Enrollment page to the Needs & Interests page. Continue on to the Demographic Information page.
   1. Note: This includes the Account Information/Mailing, Education, Citizenship/Military, Residency pages.
   2. Complete the Gender/Transgender section;
   3. Complete the Parent/Guardian Education Level;
3. Review the new Race & Ethnicity layout changes and enter the following information:
   1. Hispanic/Latino question: Select the Yes radio button to expand the Hispanic/Latino sub-categories. Select one or more checkbox options.
   2. Race Group categories: Select one or more of the race group checkboxes to expand the corresponding ethnicity sub-categories.
   3. Click Continue to go to the last page;
4. Complete the remaining required portions of the application and submit the application 
   1. This includes the Submission page sections: Review App, Consent to Release Information, and Submission
   2. After submission, note the application's Confirmation number (App_id) and your CCCID.

Feedback & Resolution Process 

• Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
• Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
  • Any identified bugs with severity and priority 
  • Enhancement requests with priority identified

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Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

Changes to the Promise Grant Application (BOG)

The following changes were implemented in the 6.3.0 release code.

Changes to the Download Client

The following fields have been added or have been revised in the database. Please see specific implementation steps to update your files and download client below.