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  1. The CCCApply Standard Application should be used for all students: Credit and Non-Credit

  2. Revise the CCCApply Standard application to include two workflow paths, one that determines residency (Credit) and one that is exempt from residency determination (Non-Credit)
    The two workflow paths would be:

    1. Standard Credit Path (includes residency determination) - For students seeking credits for courses taken,
      Once identified as a standard, "for credit" applicant, display a set of questions that will determine the applicant's residency classification (residency status) and collects data that is required by the federal government, state law, or that is otherwise necessary, during the application process;  

    2. Non-Credit Path: (does not include residency determination) - For studentsseeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given:
      Once identified as a "non-credit" applicant, only display the questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process. 

      NOTE: This path would exempt the student from residency determination, including the residency submission calculation service,  and only display a set of questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process.


  3. Identify the applicant as a "Standard, Credit" or a "Non-Credit" applicant by adding a new question to the Enrollment page
    In order to identify whether the applicant should be classified for residency or not, this new question should determine which workflow path should display after the Enrollment page,

    1. Add a new Yes/No question to the Enrollment page to identify the applicant's "Non-Credit Status" (a new, downloadable data field) at the start of the application process to confirm the student's intention to earn credits for courses taken, or to exclusively enroll in free courses that result in zero credits/units for course-hours taken;
      1. The new question should be added to the Enrollment pagefor all students;
      2. The new question should be a downloadable data field
      3. The new question should be named "Non-Credit Status" and formatted as a Yes/No boolean field;
      4. The new question should appear below/following the "Term Applying For..." question;
      5. The new question should be worded to identify if the student intends to enroll exclusively in free, not-for-credit courses in the term being applied and if so...

    2. If the answer to the new Non-Credit Status question identifies the student is "seeking to enroll exclusively in non-credit courses" then... 
      1. Trigger the "Non-Credit path of questions (see below)
      2. Hide the residency questions or other questions approved to be removed from the Credit path (see below)
      3. Set the residency status field <res_status) to Zero (0) and trigger a new integrity flag (81) that notifies Admissions Office staff of the Non-Credit status
      4. Add logic to the "Continue" button on the Enrollment page that display a confirmation pop-up box asking the applicant to acknowledge and confirm they understand the Non-Credit status and require a response  
      5. Implement an auto-notification email to college Admissions?


  4. The standard "Credit" path should function exactly like the current Standard application; no significant changes have been identified for the existing, residency path 
    1. As specified in #3 above, the new "Non-Credit Status" question should be added to the Enrollment page for all students 
    2. If the applicant's response to the "Non-Credit Status" question indicates they seek enrollment in one or more coursesfor credit-hours taken, display the existing Standard Application workflow, including all questions required to determine California residency; and questions required by the federal government, state law, and other necessary requirements; 
    3. The Standard "Credit" workflow path will not change how it calculates the residency status implemented today;
    4. The Standard "Credit" workflow path will not change any post-submissions processes, web services, calculations (residency, AB540, financial aid) etc. 
    5. NOTE: Any proposed changes to the Standard "Credit" path will be detailed in a separate change request TBD

  5. The Non-Credit path should include the following questions required by state, local & federal mandates, as well as questions required to identify the student
    1. All questions in the OpenCCC Account would be required to identify the student at the college, for OpenCCC account creation (CCCID) and account recovery, for federal IRS requirement
    2. All questions on the Enrollment page (Term, Ed Goal, and Major) would be required - as well as the new qualifying Non-Credit Status question
    3. All questions on the Account Info/Mailing page would be required - including the "Dependency Status" (Minors) question
    4. All questions on the Education page would be required*
    5. All questions on the Demographic Information page would be required
    6. All questions on the Review, Consent & Submit page would be required

  6. The Non-Credit path should NOT include the following questions required exclusively to determine residency, or that are not required at the time of application

    1. The Citizenship & Military page could be removed completely - (all questions in the Citizenship section)
    2. The Residency page could be removed completely - (all questions in the Military Status section)

    3. The following questions could be removed from the Needs & Interests page:
      1. Main Language section: Are you comfortable reading and writing English?
      2. Financial Assistance section:
        1. Are you interested in receiving information about money for college?
        2. Are you receiving TANF/CalWORKs, SSI, or General Assistance?
      3. Athletic Interest set of fields:
        1. Are you interested in participating in a sport while attending college?
          1. Yes, I am interested in participating in one or more sports, including the possibility of participating of playing on an intra-collegiate team.
          2. Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.
          3. No, I am not interested in participating in a sport (beyond taking a P.E. classes).



  7. Revise the Residency Status field to include the Non-Credit / Exempt status
    1. Add a new value to the Residency Status field <res_status> for "non-credit / exempt" status (= exempt from residency determination)


  8. Add a new Integrity Flag (81) for "Non-Credit / Exempt" -
    1. Upon submission of application, IF "Non-Credit Status" = Yes (or indicates the student was exempted from residency determination) then set new flag 81 on Table G
    2. Flag 81 will indicate that the res_status field is set to "non-credit/exempt" value

  9. Implement all validation logic that ensures the applicant can toggle between the Non-Credit vs. Non-Credit workflow paths before they submit the application
    1. If the student goes back to the Enrollment page and changes their response to the "Non-Credit Status" question - which indicates they should be classified for residency, ensure the correct path is displayed upon clicking Continue and confirming in the pop-up box.

  10. Implement logic to allow a non-credit status student to re-apply to the same term, same college using CCCApply, if they plan to transition from NC to Credit status
    NOTE: Currently - CCCApply does not allow an applicant to submit more than one application to the same Term at the same college. For this proposal to work, we'd need to allow this process , with restrictions?(be able to submit another application).
    1. Implement logic in CCCApply to allow a non-credit student to re-apply (submit another application) to the same college for the same Term in order to transition from "Non-Credit" status to "Credit" status (in order to change their intention to exclusively enroll in non-credit courses).
    2. Implement ability to change the "Non-Credit Status" value in the db
    3. The response to the qualifying question will set the student on the standard credit workflow path, displaying all 
    4. The re-application will require the student to answer required questions to determine residency, but will auto-populate all previously submitted responses during the non-credit path

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NOTE:  The feedback we've received from student comments and college staff is that most students do not know what "non-credit" means, and most likely will likely not have enough information at the time of application to make that informed decision, even if they did. Therefore the crafting of this question is important critical to making this two-path implementation proposal work.

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The critical element in this "Non-credit Path" change proposal is accurately identifying the student's enrollment intention (credit vs. non-no credit) at the time of application. 

This question needs to be worded carefully because the response to this question, plus the - plus their affirmation in the Confirmation pop-up box , - is what triggers the non-credit workflow path after the Enrollment page. 

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It may be necessary to implement one or more Help pop-up boxes with containing clarifying information within the question or the response options (using hyperlinks to pop-up boxes).

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