Versions Compared

Old Version 3

changes.mady.by.user Patricia Donohue

Saved on

compared with

New Version 4

changes.mady.by.user Patricia Donohue

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...


  1. The CCCApply Standard Application should be used for all students: Credit and Non-Credit

  2. Revise the CCCApply Standard application to include two workflow paths, one that determines residency (Credit) and one that is exempt from residency determination (Non-Credit)
    The two workflow paths would be:

    1. Standard Credit Path (includes residency determination) - For students seeking credits for courses taken,
      Once identified as a standard, "for credit" applicant, display a set of questions that will determine the applicant's residency classification (residency status) and collects data that is required by the federal government, state law, or that is otherwise necessary, during the application process;  

    2. Non-Credit Path: (does not include residency determination) - For students seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given:
      Once identified as a "non-credit" applicant, only display the questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process. 

      NOTE: This path would exempt the student from residency determination, including the residency submission calculation service,  and only display a set of questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process.


  3. Add Identify the applicant as a "Standard, Credit" or a "Non-Credit" by adding a new question to the Enrollment page to identify if the student should be presented with the standard credit path or the "non-credit" path
    In order to identify which workflow path should display to the applicant, add a new question to the Enrollment page (a new, downloadable data field) at the start of the application process to confirm the student's intention to earn credits for courses taken, or to exclusively enroll in free courses that result in zero credits/units for course-hours taken;

    1. The new question should be added to the Enrollment page for all students;
    2. Should appear following the "Term Applying For..." question;
    3. Should be named "Non-Credit Status" and formatted as a Yes/No boolean field;
    4. If the answer to the qualifying question identifies the student for the Non-Credit path it should not display residency questions 
      The response should be worded to identify if the student intends to enroll exclusively in free, not-for-credit courses in the term being applied and if so...
      1. Trigger a workflow "path" for non-credit students that hides questions they don't need to answer including residency questions and is exempt from the residency status calculation/requirement
      2. Set the residency status field <res_status) to Zero (0) and trigger new integrity flag to admissions staff
      3. Display a confirmation pop-up and require a response  
      4. Upon clicking "Continue" on the Enrollment page, should display the appropriate workflow path with skip logic as needed
      5. Implement auto-notification email to college Admissions

  4. The standard "Credit" path should function exactly like the current Standard application; no significant changes have been identified for the existing, residency path 
    1. As specified in #3 above, the new "Non-Credit Status" question should be added to the Enrollment page for all students 
    2. If the applicant's response to the "Non-Credit Status" question indicates they seek enrollment in one or more courses for credit-hours taken, display the existing Standard Application workflow, including all questions required to determine California residency; and questions required by the federal government, state law, and other necessary requirements; 
    3. The Standard "Credit" workflow path will not change how it calculates the residency status implemented today;
    4. The Standard "Credit" workflow path will not change any post-submissions processes, web services, calculations (residency, AB540, financial aid) etc. 
    5. NOTE: Any proposed changes to the Standard "Credit" path will be detailed in a separate change request TBD

  5. The Non-Credit path should include the following questions required by state, local & federal mandates, as well as questions required to identify the student
    1. All questions in the OpenCCC Account would be required to identify the student at the college, for OpenCCC account creation (CCCID) and account recovery, for federal IRS requirement
    2. All questions on the Enrollment page (Term, Ed Goal, and Major) would be required - as well as the new qualifying Non-Credit Status question
    3. All questions on the Account Info/Mailing page would be required - including the "Dependency Status" (Minors) question
    4. All questions on the Education page would be required*
    5. All questions on the Demographic Information page would be required
    6. All questions on the Review, Consent & Submit page would be required

  6. The Non-Credit path should NOT include the following questions required exclusively to determine residency, or that are not required at the time of application

    1. The Citizenship & Military page could be removed completely
    2. The Residency page could be removed completely

    3. The following questions could be removed from the Needs & Interests page:
      1. Main Language section: Are you comfortable reading and writing English?
      2. Financial Assistance section:
        1. Are you interested in receiving information about money for college?
        2. Are you receiving TANF/CalWORKs, SSI, or General Assistance?
      3. Athletic Interest set of fields:
        1. Are you interested in participating in a sport while attending college?
          1. Yes, I am interested in participating in one or more sports, including the possibility of participating of playing on an intracollegiate team.
          2. Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.
          3. No, I am not interested in participating in a sport (beyond taking a P.E. classes).


  7. Implement logic to allow a non-credit status student to re-apply to the same term, same college using CCCApply, if they plan to transition from NC to Credit status 
    NOTE: Currently - CCCApply does not allow an applicant to submit more than one application to the same Term at the same college. For this proposal to work, we'd need to allow this process, with restrictions?
    1. Implement logic in CCCApply to allow a non-credit student to re-apply (submit another application) to the same college for the same Term ONCE in order to transition/change their "Non-Credit" status to "Credit" status;
    2. Implement ability to change the "Non-Credit Status" value in the db ONCE
    3. The response to the qualifying question will set the student on the standard credit workflow path, displaying all 
    4. The re-application will require the student to answer required questions to determine residency, but will auto-populate all previously submitted responses during the non-credit path

...