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Reminder! Tuesday, January 30, 2018, 7:00 PM |
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Meeting Information |
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Agenda
| TIME | DESCRIPTION | SPEAKER | ||
| 10:00 AM | Roll Call | Murguia / Pena | ||
Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy | |||
| 2018 Meeting Calendar | ||||
2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue | |||
Chancellor's Office Update | Quaioit | |||
| 12:30 PM | Lunch Break - 30 Mins | |||
| 1:00 PM | 2018-2019 Roadmap & Deliverables
| Donohue | ||
| Calhoon / Donohue | |||
| 2:30 PM | Change Requests & Sub-Committees | Donohue | ||
| 3:30 PM | Close Meeting | Murgia | ||
Ongoing Items in the Parking Lot:
| Murguia / Leahy / Pena | Murguia / Leahy / Pena |
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2018 Steering Committee Member Roster
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| Day | Date | Description | Type | Times | Location |
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| Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
| Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
| Wed | March 28 | 2018 Annual Workshop | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
| Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 | Conference - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA |
| Tues | June | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | |
| Wed | July ?? | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | ||
| Tues | September | CCCApply Steering Committee Meeting | Online - Regular Meeting | ||
| Tues | November | CCCApply Steering Committee Meeting | Online - Regular Meeting |
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Join us on Tuesday night, January 30 at 7:00 pm for our annual CCCApply Steering Committee Appreciation Dinner. We usually hold this annual dinner celebration the evening between the CCCApply and eTranscript
Deeper Look: Data Security Issues
Data Security Breach ProtectionNoncredit Application
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren'
Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
Come in batches typically
AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
Roadmap & Deliverables
(Also see Tech Projects - Ongoing table below)
Applications / Projects
Q3 Jan 1 - Mar 30
Q4 Apr 1 - June 30
Q1 July 1 - Sep 30
OpenCCC Account
Development
- Requirements for converting pages to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
2018 Annual Update - (TBD)
Pilot Release
Prod Release
Requirements:
Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.
CCCApply Applications
- Apply Standard
- Apply International
- CC Promise Grant
Development
- Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
2018 Annual Update
Development
- Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
- International app enhancements
Post-Release Activities
- New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development
- Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
CCCApply Administrator
Development
- Re-write all modules API to new CCC Administrator
Release MVP (CCCApply Modules)
Development:
Final migration to CCCAdmin
End of Life planning
(End of Life)
CCC Administrator
Admin Product Launches
- CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO
- Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018
Operations
Steering sub-committee convenes; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning
Admin Product Launch:
CCCApply Modules:
- PILOT = May 7*
- PROD = June 7*
Migration Project - ALL Colleges data & users ETL and testing
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Migration process complete by April 1
Proxy integrations complete by April 1
Documentation Final Drafts published
Enabling Services Transition Plan Final
Release Phases of Communication Plan & Schedule
Admin Product Launches
- Course Exchange 3.0
- TBD
Administrator UX Review
CCC Report Center
Planned EOL - Move to new version of Jasper (TIBCO subscription)
End-of-Life (EOL)
TIBCO Jasper (AWS) Report Center
Planned Upgrade: CCC Report Center - TBD
CCC SSO Proxy
SSO Proxy Upgrade Release 1.8.0
Enhancements & Bug Fixes
Pilot Release: January 12
Prod Release: January 19
Operations
College/District proxy integrations continue
NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release
Operations
College/District proxy integrations continue
Tech Projects - Ongoing
Q3
Q4
Q1 2018/19
Sub-Committee Projects
Data Security
Deep Freeze CCCApply Archives
CCCID registered in MIS Data Element Dictionary
SPAM Filter Utility
Research & Development
- Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
Release Plan
- SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
Admin UX Review
CCCApply UX Review
Research & Data Security Review
MyPath Workflows & Integration
Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
- Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
Admin UX Review
CCC Report Center
Requirements:
Prepare for upgrade to Jasper 6.6.0
Plan, Test, Move, Test
Research & Data Security Review
Admin UX Review
Accessibility Priorities
Pre-Review Activities
- Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
Pre-Release Reviews
- Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
CCCApply UX Review
Admin UX Review
CCCApply Admin Enhancements in CCC Administrator (v2.0)
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
CCCApply UX Review
Promise Grant & IA UX Reviews
Admin UX Review
Change Requests Pending
2018 NEW (Unheard) Change RequestsSub-Committees
Stephanie
Christian Alvarado -
Michelle
Mitch
Robin
Ask Gerald Sequiera (also a lawyer) could he support this effort
Gerald Sequeria - Ask if he can participate
Olivia Alvarado - LACCD
Mitch Leahy - Santa Rosa
Will Minnich - San Mateo CCD
MaryLou
Mitch
Michelle
Betty
Anna
Jason
Paulette
Will - Skyline
Angela
Mitch
Will
Robin
MaryLou
Michelle
Tuyen
Chris T
LeeAnn
Christian
Ben Guzman
Steering District Roster: Approval Poll Table
#
District
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
El Camino CCD
2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region
Current Committee Status
The chart below details the status of the committee after the outgoing members leave fall 2017.
#
District
# Open Seats
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher
El Camino CCD
Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher
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The chart below details the status of the committee after the outgoing members leave fall 2017.
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Anchor data-security data-security
Deeper Look: Data Security Issues
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- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
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(Also see Tech Projects - Ongoing table below)
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- 2018 NEW (Unheard) Change Requests
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| Committee | Description | Objective | Chair / Members |
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| 2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty Stephanie Christian Alvarado - Michelle Mitch Robin |
| CCCApply Research | Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? Ask Gerald Sequiera (also a lawyer) could he support this effort | Setup | Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD |
| International Application | Olivia Alvarado | ||
| Enhancing Existing Application | Moving the Personal Information | MaryLou Betty | |
| Administrator Pilot | New | Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman |
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |