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title | Meeting Information |
Meeting Information
Date November 8, 2017
Time 1:30PM - 3:30PM
Location ONLINE
Zoom URL https://cccconfer.zoom.us/j/721839728
Meeting ID721 839 728
TOLL Phone
Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
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This meeting requires online and/or telephone access for 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda
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Minutes from the November 8, 2017 meeting are highlighted throughout this document. Discussions from each agenda item are linked in the schedule below. |
Roll Call
Review minutes from August 30, 2017
(Approved minutes from August 30)
2018 CCCApply Workshop Planning
Proposed Sessions: 2018 Workshop
2:25PM
15 mins needed
CCCCO Issues
- DACA
- VACA
- Homeless Youth Update
Residency
Upcoming Development
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- Administrator Update
- Review Comm Plan
2:40PM
15 - 20 mins needed
Unresolved Systemwide Issues
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
- Fraudulent Applications & SPAM Filter Project Update
3:05PM
Change Requests & Sub-Committees
3:25PM
Close Meeting
Murgia
Ongoing Items in the Parking Lot:
- Review of ByLaws & Constitution Progress
- Additional Steering Members
- January 31, 2018 Meeting - Contra Costa College - Mangia Mangia Dinner - Invite all past Steering leaders
- 2018 Meeting Dates
Roll Call
Current committee roster - fall 2017.
2017 - 2018
CCCApply STEERING COMMITTEE MEMBERS
✓
Name
District
✓
Name
District
✓
Name
District
Karen Sea
San Joaquin-Delta CCD
Ben Guzman
South Orange CCD
Michael Ward
Rancho Santiago
Satish Warrier
Contra Costa CCD
Betty Glyer-Culver
Los Rios CCD
Quyen Lu
San Francisco CCD
Bill Mulrooney
El Camino CCD
Stephanie Murguia
Cerritos CCD
Chris Truong
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Tuyen Nguyen
Rancho Santiago CCD
Craig Hayward
Kern CCD
Vince Orton
Cerritos CCD
Jason Ralphs
Los Rios District - ARC
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Keith Franco
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
David Shippen
Current Committee Status
The chart below details the status of the committee after the outgoing members leave fall 2017.
#
District
# Open Seats
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher
El Camino CCD
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Meeting Information
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Agenda
Info |
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Minutes from the November 8, 2017 meeting are highlighted throughout this document. Discussions from each agenda item are linked in the schedule below. |
TIME | DESCRIPTION | SPEAKER | ||
1:30PM | Murguia / Pena | |||
1:35PM | Quick Review of Committee Member Status | Murgia | ||
1:40PM | Review minutes from August 30, 2017
| Murguia / Leahy | ||
1:45PM | 2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue | ||
2:25PM 15 mins needed | CCCCO Issues
| Quaioit | ||
Roadmap & Upcoming Development
| Donohue | |||
2:40PM 15 - 20 mins needed |
| Calhoon / Donohue | ||
3:05PM | Donohue | |||
3:25PM | Close Meeting | Murgia | ||
Ongoing Items in the Parking Lot:
| Murguia / Leahy / Pena |
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Current committee roster - fall 2017.
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The chart below details the status of the committee after the outgoing members leave fall 2017.
Applications & /wiki/spaces/OPENAPPLY/pages/194412693 UpdateCome in batches typically
AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
Change Requests Pending
Changes to address California College Promise Grant Re-branding across online application: New Name = CC Promise GrantHigh School Completion Date Estimation for Concurrent Enrollment (Supplemental Question! could Sub-Committees
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Systemwide Data & Security Issues
Data Security Breach ProtectionNoncredit Application
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
Fraudulent
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Anchor data-security data-security
Systemwide Data & Security Issues
data-security | |
data-security |
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
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- Changes to address the new California College Promise Grant
- Re-branding across online application: New Name = CC Promise Grant
- Keeping the DNS URL (www.bog.opencccapply.net)
- Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
- Re-branding across online application: New Name = CC Promise Grant
- High School Completion Date Estimation for Concurrent Enrollment = 2017-08: Revise Residency Logic for HS Freshmen
- This request was declined for the current CCCApply application; however, committee decided to defer closing it out completely and revisit while gathering requirements for next CCCApply V.3.0.
- Meanwhile, colleges can create a supplemental question to gather this data immediately in the current CCCApply.
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Info |
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Patty presented on the need for new sub-committees to be formed and challenged all sitting committee members to volunteer for at least one committee in support of CCCApply and all the ongoing projects and issues requiring attention. The subcommittees below were discussed briefly and volunteers were documented (see below). Additional information about these and other ongoing committees can be found here: 2018 CCCApply Sub-Committees. |
Committee | Description | Objective | Chair / Members |
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2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty Stephanie Christian Alvarado - Michelle Mitch Robin |
CCCApply Research | Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? Ask Gerald Sequiera (also a lawyer) could he support this effort | Setup | Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD |
International Application | Olivia Alvarado | ||
Enhancing Existing Application | Moving the Personal Information | MaryLou Betty | |
Administrator Pilot Pilot | New | Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman |
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January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )
(Patty will send out reminder - with hotels nearby - follow up Mojdeh)
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |