Page Comparison

CCC Administrator

The central administrator tool providing SSO-based authentication, system and user management, and a single point-of-entry for the CCCApply Administrator.

CCCApply Administrator

The back-end admin configuration tool for setting up and maintaining individual CCCApply applications for CCC colleges.

CCCApply Standard Application

The official domestic (US) online application for admission for the California Community Colleges.

CCCApply Noncredit Application

The streamlined workflow within the CCCApply Standard application exclusively for students enrolling in noncredit courses.

CCCApply International Application

The official international (non-US) online application for admission for the California Community Colleges.

CC Promise Grant Application

The official online California Colleges Promise Grant application for the California Community Colleges Chancellor’s Office.

CCCApply Report Center

The real-time, integrated BI reporting tool for all CCCApply submitted applications.

CCC Data Warehouse Report Server

The business intelligence and reporting tool for the CCC Data Warehouse data restricted to college and district IRPE researchers.

CCCMyPath

The customized student onboarding portal for California Community Colleges.

CCCApply link (upper left corner)

Returns focus to the CCCApply Administrator landing page

Colleges & Districts drop-down list

Displays editable college or district contact information that displays on the CCCApply application

Note: After you navigate to the College Information and/or District Information pages you will need to reselect your CCCApply/International/CC Promise Grant application from the Applications drop-down list to navigate back to it for any continued administration.

Applications drop-down list

Displays the three different applications available for configuration:

• CCCApply (Standard & Noncredit)

• International

• CC Promise Grant (BOG)

Sign Out link

Logs you out of your CCCApply Administrator session and displays the successful log out screen

Note: The CCC Administrator tab session remains open and active unless you close it. You will also remain logged into your college or district IdP session.

Select a College drop-down list

Displays the colleges available for configuration based on your credentials. The value displayed here defaults to only your college unless you are a multi-college district, in which case all of your district colleges display here for selection.

CCCApply link

International link

CC Promise Grant link

Displays the application you’ve selected from the Applications drop-down list and returns focus to the application’s home page.

Terms link

Displays all of the configured terms for the selected college and application. You can import, export, add, edit, and archive terms.

Note: It is strongly advised you take caution when editing terms in production that may have been used in submitted applications.

Available for: CCCApply and International applications

Majors link

Displays all of the configured majors for the selected college and application. You can import, export, add, edit, and archive majors.

Note: It is strongly advised you take caution when editing majors in production that may have been used in submitted applications.

Available for: CCCApply and International applications

English Proficiency

Displays the configurable English Proficiency options for your International application.

Available for: International applications only

Rules link

Displays all of the configured rules for the selected college and application. You can add, edit, and delete rules.

Available for: CCCApply, International, and CC Promise Grant applications

Messages link

Displays all of the configured messages for the selected college and application. You can add and edit messages.

Available for: CCCApply, International, and CC Promise Grant applications

Supplemental Questions link

Displays all of the configured supplemental questions for the selected college and application. You can import, edit, and download supplemental question XML content.

Available for: CCCApply and International applications

Utilities drop-down list

Displays the following configurable options:

• Reset Downloads link (for resetting previously downloaded applications. The <status> field is reset to "I" from "D". See Data Dictionary.)

Available for: CCCApply, International, and CC Promise Grant applications

• Spam Filter link (for processing applications that have met the criteria for fraud based on the fraudulent applications machine-learning model.)

Available for: CCCApply applications only

College Name

Yes

Not editable.  Name of the college. 

College MIS

Yes

Not editable.  Name of the college

Street Address 1

No

Recommended. College main street address. Editable field. 

Street Address 2

No

Recommended. College alternate street address. Editable field. 

City

Yes

Not editable.  City in which the main campus resides.

Postal Code

Yes

Not editable.  Postal code of the college main campus.

College URLs

No

Recommended.  College main website or admissions office URL.

Admissions Office Contact

No

Recommended.  Optional text input field.

If populated, this field is merged/used in several ways in the post-submission application process, including: 

1. Appears to the applicant on the post-submission confirmation screen;

2. This contact name (along with the Admissions Office Email) is merged into the "abandoned application email templates" which is sent to the applicant if an application is started but not submitted after 24 hours, and again after 7 days.

3. This same contact name is merged into the Spam Filter Email Notifications which sends an email alert to the "Admissions Office Email" alerting the college contact that there is one or more fraudulent applications in their spam filter awaiting processing.

Admissions Office Email

No

Recommended.  Optional text input field.

If populated, this email address is used in multiple ways in the post-submission application process, including:

1. Appears to the applicant on the post-submission confirmation screen;

2. This is the email address used in the "abandoned application email templates" which are sent (along with the Admissions Office Contact) if an application is started but not submitted after 24 hours, and again after 7 days.

3. This is the email address used in the Spam Filter Email Notifications which sends an email alert the "Admissions Office Contact" that there is one or more fraudulent applications in their college-specific spam filter awaiting processing.  See "Spam Filter User Interface".

Admissions Office Phone

No

Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen.

Admissions Out-Of-State Phone

No

Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen.

Admissions Office Fax

No

Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen.

Academic (BOG) Year 
(Required for colleges using the CC Promise Grant Application)

Yes 

Required. Toggle used to indicate the college's academic year setting for financial aid.

District Name

Yes

Not editable. Name of the district.

District MIS Code

Yes

Not editable. MIS code of the district.

District Street Address 1

No

Recommended. District main street address. Editable field. 

District Street Address 2

No

Recommended. District alternate street address. Editable field. 

District City

Yes

Not editable.  City in which the district office resides.

District Postal Code

Yes

Not editable. Postal code of the district office.

District Applications

No

Not applicable.

Term Code

Yes

The 15-character code that identifies your college’s unique term.

Term Start Date

Yes

The date on which the college-defined term starts (i.e., first day of classes).  Used to determine the RDD (Residency Determination Date) in the CCCApply Standard Application, which by state law is one day before the term start date. 

The term Start Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Term End Date

Yes

The date on which the college-defined term ends.

The term End Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Open Date

Yes

The date when the Term Description appears in the Term Applying For drop-down menu in on the Enrollment Information page in the CCCApply applications. This is the date a student can begin an application for this term. The current date and time must be between the Open Date and the Close Date (inclusive).

The term Open Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Close Date

Yes

The last date a student can begin or submit an application for this term. When the current date is past the Close Date value, the college-defined term no longer appears in the Term Applying For drop-down list on the Enrollment Information tab in the CCCApply application.

This is the last date that the Term Description appears in the Term Applying For drop-down menu in the CCCApply applications.

The term Close Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Description

Yes

The Description is an alphanumeric value that identifies the Term being applied to and is what displays in the Term Applied For drop-down list on the Enrollment Information tab in the CCCApply application for active terms (those in which the current date is between their open and close date).

Application Type

Yes

The Application Type field specifies which application(s) the Term applies to and will display. The three options are: Standard, Noncredit, or Both.

Header row (i.e. row 1 that reads left to right: code, description, start, etc.)

The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.

Date format

Must be in mm/dd/yyyy format. You may need to apply non-default formatting to date fields you enter in an Excel application to ensure it matches the required format. Simple text editors will likely not apply a default date format to the .csv file, but the display may not be as organized.

Time format

The time format must be in hh:mm a (or hh:mm p) format. I.e. 07:00 AM or 10:00 PM.

no existing term(s) values were changed but new terms are added to the .csv file

the new terms are added to the CCCApply Administrator Terms Summary table and depending on the Term Open Date(s) will appear in the CCCApply application(s)

existing term(s) values were changed

the edited terms will be updated in the CCCApply Administrator Terms Summary table and depending on the Term Open Date(s) will appear in the CCCApply application(s)

existing term(s) values were changed AND new term(s) were added

the new term(s) will be added and the edited terms will be updated in the CCCApply Administrator Terms Summary table and depending on the Term Open Date(s) will appear in the CCCApply application(s)

Major Description

Enter your college’s description for a particular major, in 100 characters or less.

Major Code

Enter your college’s code for the major, up to 30 characters.

Major Start Date

Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list.

Major End Date

Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive).

If you do not want to end-date your major, you must select the Major has no end date check box.

Major has no end date check box

Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden.

TOP Code

Using this field is OPTIONAL: Enter the major’s six-character Taxonomy of Programs (TOP) code from the CCCCO (Chancellor’s Office).

Program Control #

Using this field is OPTIONAL: Enter the unique code for every major or program of study from the Chancellor’s office. May be used to identify CCCCO Program Control Number.

Application Type

You can select an option from the Application Type drop-down list so that the major you are configuring will display in only the Standard application, Noncredit application, or both.

Image Modified

Categories

Using this field is OPTIONAL: Major categories can be added, edited or removed by the college to filter or group their list of majors that appear in the CCCApply applications. Major categories are customized by each college.

The new, optional Major Categories field allows you to align as many custom categories to a single major so that students are guided systematically to their educational goals. The values you enter in the Categories field for a major display in the Major Category drop-down list in the CCCApply and/or International applications, and affect which majors display in the Intended Major or Program of Study drop-down list.

Image Modified

When you enter a value in the optional Categories field for a major you must press the Enter key in order for your entries to be accepted (and then displayed beneath the Categories field).

Image Modified

• You can enter multiple category values (pressing Enter after each entry) for the major. There is no limit to the number of categories you can add here..

• Each Categories value has a limit of 100 characters.

• Click the “x” icon for any added category to remove it.

See /wiki/spaces/PD/pages/758546724 for further details.

CIP Code

Using this field is OPTIONAL field.  If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code.

Award Type drop-down list

REQUIRED. Select the optional award type that the major aligns to from the Award Type drop-down list.

Header Row

YES

IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.

Application

YES

• The Application column identifies the CCCApply application that these majors pertain to;

• The Application data is system-generated and should not be changed. 

• When adding new Majors to your file, ensure the application is correct and in all caps.

• Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.

• Do not remove or change this column.
  

Major Code

YES

• The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors.

• Adds a row to the Majors database table identifying a unique Major

• Must be formatted based on layout in the Data Dictionary

Major Description

YES

• The “Description” is required

• Can be edited/modified by an authorized college/district user

• Must be formatted based on layout in the Data Dictionary

• Provides a text description of the active major to the end-user

• *This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications

Category

NO

• The “Category” column is optional.  See detailed notes about adding your custom categories to this column in the section above.

TOP Code

NO

• The “Top Code” is an Optional field, but can be added by the college if desired.

• Top Codes should be aligned to each individual Major

• Does not appear to the end user

Program Control Number

NO

• The “Program Control Number” is an optional field, but can be added by the college if desired.

• Program Control Numbers should be aligned to each individual major

• Does not appear to the end user

Award Type (AwardType)

YES

The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system.  The following notes pertain to implementing this field in the new system:

• When importing majors using the CSV file, you MUST include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None". 

• The award type values must not contain any spaces and MUST be one of the following allowed values:

  • AA_degree

  • AS_degree

  • AA_T

  • AS_T

  • Certificate

  • Other

  • None

• The “Award Type” is an optional field, but can be added by the college, if desired.

• Each major must have a value assigned to Award Type

• The award type DOES NOT DISPLAY to the end user

• Having a value in the Award Type field is required in the new system. This is a bug that we will fix in a future version.

Application Type

NO

• Enter "Standard" in your CSV file for the Standard application.

• Enter "Noncredit" in your CSV file for the Noncredit application.

• If you don't specify the awardType value then it will default to "Standard" for the CCCApply Standard application only.

• You can leave this value blank when working in the Administrator 2.0 for the International application, when configuring majors for the International application only. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes. 

CIP Code

NO

• The “CIP Code” is an optional field, but can be added by the college, if desired.

• Aligned to each individual major

• Does not appear to the end user

Education Goals (eduGoals)  NOT APPLICABLE in this version

NO

Leave this column in place and leave it empty.

Start Date

YES

• The “Start” date is required.

• The Start Date data in this column identifies the date when the Major starts appearing in the "Intended Major or Program of Study" menu in CCCApply applications.

• The Start Date must be configured in the following format:  mm/dd/yyyy

• Cannot be after the major’s End Date or the associated Term's Term End date, else error message will display;

• Must be a valid calendar date (cannot be February 30, etc.)

End Date

YES

• The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications;

• The End Date is required, else error message.

• The major must be setup with one of the following settings:  

  • Major has no end date, OR

  • Major has end date

• The End Date must be configured in the following format:  mm/dd/yyyy

• Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user

• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)

• Cannot be before the Major Start Date, else error message else error message will display

• Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields

• If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply

• If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display

Create Date

NO