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title	Meeting Information

Meeting Information

Date

November 8, 2017

Time

1:30PM - 3:30PM

Location

ONLINE

Zoom URL

https:

Panel

borderColor	#93BB6F
bgColor	#F8F8F8
borderWidth	1
titleBGColor	#D3E3C4
borderStyle	solid
title	Meeting Information

Meeting Information

Date	November 8, 2017
Time	1:30PM - 3:30PM
Location	ONLINE
Zoom URL	https://cccconfer.zoom.us/j/721839728
Meeting ID	721 839 728
TOLL Phone	Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

Note

title	NOTE: AVOID TOLL CHARGES - USE VOIP

This meeting requires online and/or telephone access for 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.

Agenda

TIME	DESCRIPTION	SPEAKER
1:30PM	Roll Call	Murguia / Pena
1:35PM	Quick Review of Committee Member Status	Murgia
1:40PM	Review minutes from August 30, 2017 (Approved minutes from August 30)	Murguia / Leahy
1:45PM	2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop Schedule	Pena / Donohue
2:25PM 15 mins needed	UPDATE: MIchael Q cannot be here today! CCCCO Issues DACA VACA Homeless Youth Update Residency	Quaioit
	Upcoming Development CC Promise Grant (formerly known as the BOG Fee Waiver Application) Administrator Update Review Comm Plan	Donohue
2:40PM 15 - 20 mins needed	Unresolved Systemwide Issues Noncredit Application (again! Again, again!) Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed Data Security Breach Protection Fraudulent Applications & SPAM Filter Project Update	Calhoon / Donohue
3:05PM	Change Requests & Sub-Committees	Donohue
3:25PM	Close Meeting	Murgia
	Ongoing Items in the Parking Lot: Review of ByLaws & Constitution Progress Additional Steering Members January 31, 2018 Meeting - Contra Costa College - Mangia Mangia Dinner - Invite all past Steering leaders 2018 Meeting Dates	Murguia / Leahy / Pena

Roll Call

Current committee roster - fall 2017.

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2017 - 2018 CCCApply STEERING COMMITTEE MEMBERS
✓	Name	District	✓	Name	District	✓	Name	District
✓	Anna Salazar	Los Angeles CCD East LA College - Registrar	✓	Jason Ralphs	Los Rios District (American River College)	✓	Robin Armour	Contra Costa CCD
✓	Angela Embry	El Camino CCD	✓	Karen Sea	San Joaquin-Delta CCD	✓	Rozen Bondoc	Chabot-Las Positas
✓	Ben Guzman	South Orange CCD	✓	Michael Ward	Rancho Santiago		Satish Warrier	Contra Costa CCD
✓	Betty Glyer-Culver	Los Rios CCD	✓	Michelle Pena	Kern CCD		Quyen Lu	San Francisco CCD
✓	Bill Mulrooney	El Camino CCD	✓	Mitchell Leahy	Santa Rosa CCD		Stephanie Murguia	Cerritos CCD
✓	Chris Truong	Rancho Santiago CCD		Maury Pearl (Researcher)	Los Angeles CCD	✓	Tina Mani	San Joaquin Delta CCD
	Clark Ray	Santa Rosa CCD	✓	Olivia Alvarado -IT	Los Angeles CCD	✓	Tuyen Nguyen	Rancho Santiago CCD
	Craig Hayward	Kern CCD	✓	Pam Mery	San Francisco CCD		Vince Orton	Cerritos CCD
✓	Christian Alvarado	South Orange CCD (Saddleback)	✓	Paulette Lino	Chabot-Las Positas CCD	✓	Will Minnich	San Mateo CCD
✓	Hieu Hoang	El Camino CCD		Richette Bell	El Camino CCD	✓	MaryLou Leyba	San Francisco CCD
			✓	Leigh Ann Unger	Rio Hondo CCD
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER
✓	Gary Bird	CCCCO		Mike Quiaoit	CCCCO		Keith Franco	CCCTC
✓	Tim Calhoon	CCCTC	✓	Patty Donohue	CCCTC		David Shippen	CCCTC

Current Committee Status

The chart below details the status of the committee after the outgoing members leave fall 2017.

Change Requests Pending

Changes to address California College Promise Grant

Re-branding across online application: New Name = CC Promise Grant
1. Keeping the DNS URL (www.bog.opencccapply.net)
2. Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)

High School Completion Date Estimation for Co-Enrollment

Sub-Committees

CommitteeDescriptionObjectiveChair / Members2018 WorkshopCCCApply ResearchInternational ApplicationEnhancing Existing Application

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#	District	Size	Area	ADM	IT	RSCH	# Open Seats	Notes
1	Cerritos CCD	Single	Southern	1	0	1	1	Cerritos: Lacking 1 member; Need 1 Researcher
2	Chabot-Las Positas District	Multi	Bay Area	1	1	1	0	CLPCCD: Noell Adams left the committee. 3 seats are filled. No replacements needed
3	Contra Costa CCD	Multi	Bay Area	1	1	0	1	Contra Costa: Mojdeh left committee (IT), Robin Armour (Admissions is leaving in April) Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher
4	El Camino CCD	Single	Southern	1	1	0	1	El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm) in November; 2 Admissions, 1 IT, need researcher
5	Kern CCD	Multi	Central	1	0	1	1	Kern CCD: Dave Barnett left committee (Admissions); Craig Hayward (Research) & Michelle Pena (Admissions) - Need IT
6	Los Angeles CCD	Multi	Southern	1	1	1	0	LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT)
7	Los Rios CCD	Multi	Northern	1	0	1	1	Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions & NEED 1 IT
8	Rancho Santiago CCD	Multi	Southern	1	1	1	0	RSCCD: This district has 3 members, one from each area.
9	Rio Hondo CCD	Single	Southern	1	0	0	2	Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher
10	Riverside CCD	Multi	Southern	0	0	0	3	Riverside CCD: Needs 3 confirmed replacements to remain active. Stephanie is contacting them
11	San Francisco CCD	Single	Bay Area	1	1	1	0	San Francisco: Quyen Lu replaces Garret Wong;
12	San Joaquin-Delta CCD	Single	Central	1	1	0	1	Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat
13	San Mateo CCD	Multi	Bay Area	1	0	0	2	San Mateo: Henry Villareal left committee (Admissions). William Minnich was added representing A/R. Stephanie will contact to add 2 additional seats.
14	Santa Rosa CCD	Single	Northern	1	1	0	1	Santa Rosa: KC Greaney left last year; Need 1 Researcher
15	South Orange CCD	Multi	Southern	1	1	0	1	South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions) Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher	TOTAL	14	10	7	14	Fourteen seats are open now	16	CCCCO	1	1	0	1	Michael Q., Gary Bird, & Need Vice Chancellor	17	CCCTC	1	1	1	0	Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)

Systemwide Data & Security Issues

Data Security Breach Protection
Noncredit ApplicationAdult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed

Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update

South Orange CCD	Multi	Southern	1	1	0	1	South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions) Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher
	TOTAL			14	10	7	14	Fourteen seats are open now
16	CCCCO			1	1	0	1	Michael Q., Gary Bird, & Need Vice Chancellor
17	CCCTC			1	1	1	0	Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)

Systemwide Data & Security Issues

Data Security Breach Protection
Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
1. Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
2. Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
3. Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
  1. Feedback from the Steering colleges - SSN duplicates, same DOB, same names
    Come in batches typically
  2. Human-beings using keyboard macros - get passed the Captcha -
AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures

Change Requests Pending

Changes to address California College Promise Grant
1. Re-branding across online application: New Name = CC Promise Grant
  1. Keeping the DNS URL (www.bog.opencccapply.net)
  2. Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
High School Completion Date Estimation for Concurrent Enrollment (Supplemental Question! could

Sub-Committees

Committee	Description	Chair / Members
2018 Workshop		Christian Alvarado - Michelle Mitch Robin
CCCApply Research	Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? Ask Gerald Sequiera (also a lawyer) could he support this effort	Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD
International Application	Olivia Alvarado
Enhancing Existing Application	Moving the Personal Information	MaryLou Mitch Michelle Betty Anna Jason Paulette Will - Skyline Angela
Administrator Pilot	New	Mitch Will Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman

2018 Meeting Schedule

January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )

(Patty will send out reminder - with hotels nearby - follow up Mojdeh)

Steering District Roster: Approval Poll Table

Expand

#	District
1	Cerritos CCD	Southern
2	Chabot-Las Positas District	Southern
3	Contra Costa CCD	Bay Area
4	El Camino CCD	Southern
5	Kern CCD	Central
6	Los Angeles CCD	Southern
7	Los Rios CCD	Northern
8	Rancho Santiago CCD	Southern
9	Rio Hondo CCD	Southern
10	Riverside CCD	Southern
11	San Francisco CCD	Bay Area
12	San Joaquin-Delta CCD	Central
13	San Mateo CCD	Bay Area
14	Santa Rosa CCD	Northern
15	South Orange CCD	Southern
16	CCCTC
17	CCCCO

2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region

Versions Compared

Old Version 13

New Version 14

Key

Meeting Information

Meeting Information

Agenda

Roll Call

Current Committee Status

Change Requests Pending

Sub-Committees

Systemwide Data & Security Issues

Systemwide Data & Security Issues

Change Requests Pending

Sub-Committees

2018 Meeting Schedule

Steering District Roster: Approval Poll Table