This annual report provides an overview of the The 2016-2017 CCCApply Annual Report presents an overview of the year in review, including the roadmap of planned and completed product enhancements and changes to the CCCApply requirements and specifications for all Approved Change Requests and program enhancements that have been approved by the CCCApply Steering Committee throughout the 2016-2017 FY (including the September 2016 Release 5.5, and the 2017 Annual Update Release 6.0). It also details the requests that have been deferred or declined, as well as the specific systems where each change will be implemented. Changes will appear on the Pilot (beta) environment servers between
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CCCApply is the online gateway to the California Community Colleges. Each year at our 113 colleges, nearly three million students from all over the world build their career skills, prepare for transfer to four-year colleges and universities, or simply enrich their lives through learning. CCCApply is owned and operated by the California Community Colleges Chancellor's Office, and governed by the CCCApply Steering Committee, a committee of over 56 active, experienced CCC admissions, research and IT administrators and staff. Developed by the CCC Technology Center, the following list of applications and services makes up the CCCApply suite of applications:
- CCCApply Standard Application
- CCCApply International Application
- Board of Governors Fee Waiver Application
- CCCApply Administrator (v1.0)
- CCC Report Center (Jasper)
- CCC Title IX Survey Application
- CCCApply Download Client Tool
- CCC Helpdesk Application
- School Maintenance Table
- God Tool
Project Charter & Mission Statement
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CCCApply Charter & Mission Statement
CCCApply is the online gateway to the California Community Colleges. Each year at our 113 colleges, nearly three million students from all over the world build their career skills, prepare for transfer to four-year colleges and universities, or simply enrich their lives through learning. CCCApply is owned and operated by the California Community Colleges Chancellor's Office, and governed by the CCCApply Steering Committee, a committee of over 56 active, experienced CCC admissions, research and IT administrators and staff.
Milestones & Accomplishments
- Executed RFP to develop the next version of CCCApply (v.3.0)
- Finished development of a new CCC Administrator (v.2.0) tool which will serve multiple CCCTC web applications and vendor products, including CCCApply. Due to launch in October 2017.
- Facilitated adoption and implementation for 18 colleges to the OpenCCCApply, BOG, and International Applications;
- Developed and implemented the CCC Single Sign On Initiative for 53 colleges Adoption: CCC SSO Proxy Integration
- Streamlined an integrated pathway between MyPath, the new Student Services Portal, and CCCApply; currently five colleges have implemented that
- Implemented new worklow and implemented the CCCApply > MyPath Integrations (Santa Rosa Jr. College; Fresno City College; Sierra College;
- OpenCCC wins 2017 CENIC Innovation Award for OpenCCC Federated Identity Initiative
- Professional Development: 2017 CCCApply & eTranscript California Workshop - 280 attendees across both days.
- OpenCCCApply Migration to Amazon Web Service Cloud Web-based Infrastructure
- Addressing abandoned applications through 24hr & 7 day system-generated email reminders
- Developed an approved paper-based version of the CCCApply Standard Application for colleges.
News & Events
CENIC Awards OpenCCC with Innovation Award
Patty & Roberto tapped to receive the award at the CENIC conference, April 21 in San Diego on behalf of all the many, many folks who’ve work on this project since the very beginning.
New Portal Software Development RFP In-Progress: Development of new version of CCCApply approved via new RFP: “New Portal Software Development RFP” includes complete re-write of Apply, BOG, International and OpenCCC Account. High-level Requirements include:
Universal Form Builder platform for customization (building blocks)
Responsive design for mobile devices
Internationalizaton - Spanish for ESL, (Design for multiple languages)
WCAG 2.0 AA accessibility standards
Integration with MyPath and Project Glue (bye bye Download Client, hello College Adapter and relational database exchange, microservices, machine learning, recommendations engine.
CCCApply 2017 Annual Update schedule March 31; 30-Day Pilot Preview Begins March 1, 2016
Annual Update announcement went out on Friday, Feb 3. The “Pre-Release Summary” was posted on the CCC College Support Site (www.ccctechnology.info) and comments are being monitored daily.
Per CCCApply Communication Policy - established between CCCTC and CCCCO in March 2016 - all major or annual releases will be announced 60+ days in advance of release, and colleges will have a 30-Day preview period at least in the PILOT Environment - to add new data fields to download files and incorporate any residency logic changes into workflow processes.
Stay Informed on 2017 Annual Update: To receive weekly updates by email on the 2017 Annual Update, click “Follow” on the Support Site announcement here.Wanna know what’s being released in March? See the Pre-Release 6.0 Notes Summary - with links to each Change Specification.
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2017-2018 BOG Fee Waiver Application will release on March 31 as part of the Annual Update release. The new BOG will be available for preview and implementation in Pilot Environment beginning March 1, 2017. See the full 2017-2018 BOG Fee Waiver Change Specification here.
Need help getting to the Pilot Environment?2017 CCCApply & eTranscript CA Workshop - April 12 & !3, Sac City College.
CCCApply Sessions were announced today: 3 tracks: Admissions & Records, IT & Reporting, and “On the Roadmap”. Click here for schedule and details.
Keynote speaker confirmed: Pam Walker, Vice Chancellor of Education Services, CCCCO.
CISOA Conference March 25 - 27, 2017
Patty will present on the status of CCCApply Annual Update at the CISOA Conference on March 26, 2017.
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Decrease in Support Calls to Helpdesk - Since September 2016 Release:
Incoming calls for support to the CCC Help Desk has decreased from 6,593 in September 2016 to 3,337 in October 2016; a 65% decrease. See "Application Stats" below for table of submitted applications vs. Incoming Support calls for year over year running totals.
Significant decrease may be attributed to the new account recovery enhancement, Password Reset by Email Link, developed and released September 30 (Release 5.5).
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Implementation
Adoption Update As of February 6, 2016
Standard Application
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Research
Over the past year the CCC Technology Center, with help from the CCCApply Steering leadership team and Michael Q. from the Chancellor's Office, have been looking hard at various aspects of our application in order to:
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- /wiki/spaces/CCCINFRA/pages/174654546 (April 4, 2017 - Patch release; 6.0 International (See also Release 6.02 rel
- 6.0.0 Release (March 31, 2017 - See pre-Release Notes Summary here.)
- 5.5.0 Release (September 29, 2016)
- 5.5.1 Release (October 2016)
- 5.5.2 Release (December 2016)
- Technical Updates:
- Shibboleth Upgrade to v3.1
- Tomcat 8.x (May 2017)
- uPortal 5.x (May 2017)
CCCApply Enrollment Stats - 2014-2017
The Enrollment Cycle Stats - data chart and worksheet helps CCCApply identify trends in enrollment activity, and plan dates for the CCCApply Annual Update release. (March Update aligns to dips in spring enrollment for Fall terms.)
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On April 1, 2016 - right after the 2016 Annual Update (March 31) and the launch of the International Application , our focus and development roadmap for CCCApply shifted from a software development phase to ”Maintenance mode” phase; the long-standing Unicon Apply development team was slashed and developers were reassigned to other high-priority projects, such as Common Assessment, Online Education, and MyPath, which will eventually house all the projects (portlets) in a single sign-on Portal environment.
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