2017-2018 BOG Fee Waiver Application Changes

Require user response if user is under 25 years of age as of current date; else error message, "You must select Yes or No to specify whether or not the Financial Aid Office has verified that you have been without a residence in the last 24 months. If you have been homeless, check “Yes” and contact the Financial Aid Office.

New question and skip logic added to identify if applicant is 1) UNDER 25 years; and 2) has been verified as homeless within the past 24 months by the Financial Aid office.

IF user answers "Yes" to new "determined homeless" question, only display and require the Account/Mailing Information, Certification, Review Application, Submission pages. All other pages are hidden and not required.

1

$17,820.00

2

$24,030.00

3

$30,240.00

4

$36,450.00

5

$42,660.00

6

$48,870.00

7

$55,095.00

8

$61,335.00

Each Additional Family Member

$6,240

New Data Field:
determined_homeless

Question displays at bottom of Residency Status section on the Application Year page. Should be fourth in line of yes / no radial button questions.

Add new question

"Has the Financial Aid Office verified that you have been without a residence in the last 24 months (homeless)? If you have been homeless, check “Yes” and contact the Financial Aid Office.

Yes / No / Clear Selection radial

Condition: Always displays

Input Rules:

Required user response; else error message, "You must select Yes or No to specify whether or not the Financial Aid Office has verified that you have been without a residence in the last 24 months. If you have been homeless, check “Yes” and contact the Financial Aid Office.

Flags applicants who are eligible for waiver using Method D algorithm described in Appendix A. Flag is used in the determination of the BOG Eligibility Flag.

"Method D Flag and Algorithm"

If <determined_homeless> = “Yes”

Then elig_method_d = “Yes”

Else elig_method_d = “No”

Update logic:

born_before_23_year

This question does not appear on the application but the data is derived and downloaded via "born_before_23_year>

Were you born before January 1, 1994?  

Update Date Fields

Do you have children who will receive more than half of their support from you between July 1, 2017 - June 30, 2018, or other dependents who live with you (other than your children or spouse/RDP) who receive more than half of their support from you, now and through June 30, 2018?

NOTE to developer: Please confirm this client side validation is correct and doesn't need to be changed:

"Required user response; else error message, "You must select Yes or No to specify whether or not you have dependents living with you." 

Dependency

Status

Update dates

At any time on or after July 1, 2016, did your high school or school district homeless liaison determine that you were an unaccompanied youth who was homeless?

Dependency

Status

Update dates

At any time on or after July 1, 2016, did the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determine that you were an unaccompanied youth who was homeless?

Dependency

Status

Update dates

At any time on or after July 1, 2016, did the director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless? 

Dependency

Status

Update dates

If your parent(s) or his/her RDP filed a 2015 U.S. Income Tax Return, were you claimed on their 2015 tax return as an exemption by either or both of your parents?

Change response options to:

Blank/null  [internal default]

2 - Parent(s) did not file

1 - Yes

0 - No

Dependency

Status

Update text

Do you live with one or both of your parent(s) and/or his/her RDP? {drop-down menu}

Method B

Eligibility

Update dates

How many persons are in your parent(s)' household? (Include yourself, your parent(s), and anyone who lives with your parent(s) and receives more than 50% of their support from your parents, now and through June 30, 2018. {textbox}

Method B

Eligibility

Update dates

How many persons are in your household? (Include yourself, your spouse, and anyone who lives with you and receives more than 50% of their support from you, now and through June 30, 2018 {textbox}

Method B

Eligibility

Tax year and text/date = 2015

a. Adjusted Gross Income (If 2015 U.S. Income Tax Return was filed, enter the amount from Form 1040, Line 37; Form 1040A, Line 21; or Form 1040EZ, Line 4.) $ {textbox}.00

Method B

Eligibility

Tax year and text/date = 2015

a. Adjusted Gross Income (If 2015 U.S. Income Tax Return was filed, enter the amount from Form 1040, Line 37; 1040A, Line 21; 1040EZ, Line 4).  $ {textbox}.00

Tax year and text/date = 2015

All labels in the "Method B Enrollment Fee
"2015 Income Information"

Tax year and text/date = 2015

b. All Other Income (Include ALL money received in 2015 that is not included in line (a) above (such as Disability, child support, military living allowance, Workman’s Compensation, untaxed pensions.)

Tax year and text/date = 2015

b. All Other Income (Include ALL money received in 2015 that is not included in line (a) above (such as Disability, child support, military living allowance, Workman’s Compensation, untaxed pensions.)

Total income for 2015 (Sum of a. + b.): $ {textbox}.00

Total income for 2015 (Sum of a. + b.): $ {textbox}.00

Enrollment Fee Waiver message Text box under Method B Calculation Table

Make changes to existing text block with the new sentence and edit the hyperlink indicated in blue in the message text

Update text & replace hyperlink

The Financial Aid Office will review your income and let you know if you qualify for an ENROLLMENT FEE WAIVER under Method B. Submit application and documentation to the financial aid office.

If you do not qualify using Method A or Method B, you should file a FAFSA (for U.S. citizens or eligible non-citizens) or the California Dream Application (for undocumented AB 540 students). The FAFSA is available at www.fafsa.gov and the Dream Application is available at https://dream.csac.ca.gov/. Contact the Financial Aid Office for more information.

Create a sub-task for this text and hyperlink change

Replace all text on the Certification Page with the changes outlined in Table B below.

Parent/Guardian Certification Statement

Applications for dependent students must be signed by the parent or legal guardian as well as the applicant. Please have your parent or guardian sign below:

I, , am the parent or legal guardian of <firstname+lastname>.

I agree to the following:

I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse's 2015 U.S. Income Tax Return. I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of a fee waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges.

Your information is protected by secure transmission and by the provisions of our privacy policy.

Applicant Certification Statement

I, Patricia Anne Donohue, agree to the following:

I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my, my spouse's, and/or my parents' 2015 U.S. Income Tax Return. I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of my waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges.
 

I, Patricia Anne Donohue, acknowledge understanding that:

1. • Federal and state financial aid programs are available and may include aid in the form of grants, work study, and/or any available student loans. I am aware that I may apply for assistance for up to the total cost of my education including enrollment fees, books & supplies, transportation, and room and board expense.
   • I may apply for financial assistance if I am enrolled in an eligible program of study (certificate, associate degree, or transfer), and may receive aid if qualified, regardless of whether I am enrolled full-time or part-time.
   • Financial aid program information and application assistance are available in the financial aid office at the college. The application is also available on-line.

Your information is protected by secure transmission and by the provisions of our privacy policy.

Parent/Guardian Certification Statement

Applications for dependent students must be signed by the parent or legal guardian as well as the applicant. Please have your parent or guardian sign below:

I, , am the parent or legal guardian of <firstname+lastname>.

I agree to the following:

I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse's 2015 U.S. Income Tax Return. I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of a fee waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges.

Your information is protected by secure transmission and by the provisions of our privacy policy.

Applicant Certification Statement

I, <firstname + middlename + lastname>, agree to the following:

I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse/registered domestic partner and/or my parent's/registered domestic partner’s 2015 U.S. Income Tax Return(s). I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of my waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges.

I, <firstname + middlename + lastname>, acknowledge understanding that:

1. • Federal and state financial aid programs are available to help with college costs (including enrollment fees, books & supplies, transportation and room and board expenses). By completing the FAFSA or the California Dream Application, additional financial assistance may be available in the form of Cal Grants, Pell and other grants, work study and other aid.
   • I may apply for and receive financial assistance if I am enrolled, either full time or part time, in an eligible program of study (certificate, associate degree or transfer).
     
   • Financial aid program information and application assistance is available in the college financial aid office.

Your information is protected by secure transmission and by the provisions of our privacy policy.

Computing the Final BOG Eligibility Flag

The algorithm for using the Method A Eligibility and Method B Eligibility Flags to compute the final BOG Eligibility Flag is as follows:

If applicant is found eligible for waiver by both Method A and Method B

set elig_bogfw = "M" (Multiple Methods);

else, if found eligible by Method A only

set elig_bogfw = "A" (Method A only);

else, if found eligible by Method B only

set elig_bogfw = "B" (Method B only);

else (Method A Eligibility = "No" and Method B Eligibility = "No"),

set elig_bogfw = "N" (Not Eligible).

Optional Responses

Whether responses to the questions appearing on the Eligibility Methods Page will be required or optional depends on the Temporary Eligibility A Flag. The algorithm for determining which questions will not require a response is shown below.

If any of the special eligibilities questions are Yes and Dependency Flag is D (Dependent),

Do not require responses to:

Receiving TANF/CalWorks *

Receiving SSI/SSP *

Receiving General Assistance *

Parent Receiving Assistance *

Persons in Household – Dependent

Adjusted Gross Income – Dependent

Other Income – Dependent

Total Income – Dependent

If any of the special eligibilities questions are Yes and Dependency Flag is I (Independent),

Do not require responses to:

Receiving TANF/CalWorks *

Receiving SSI/SSP *

Receiving General Assistance *

Persons in Household – Independent

Adjusted Gross Income – Independent

Other Income – Independent

Total Income – Independent

* Responses are not required to these questions if responses on the Special Eligibilities Page set the temporary BOG Eligibility A flag to Yes.

Computing the Final BOG Eligibility Flag

The algorithm for using the Method A Eligibility, Method B Eligibility, and Method D Eligibility Flags to compute the final BOG Eligibility Flag is as follows:

If applicant is found eligible for waiver by both Method A and Method B

set elig_bogfw = "M" (Multiple Methods);

else, if found eligible by Method A only

set elig_bogfw = "A" (Method A only);

else, if found eligible by Method B only

set elig_bogfw = "B" (Method B only)

else, if found eligible by Method D only

set elig_bogfw = "D" (Method D only);

else (Method A Eligibility = "No" and Method B Eligibility = "No" and Method D Eligibility = "No"),

set elig_bogfw = "N" (Not Eligible).

Optional Responses

Whether responses to the questions appearing on the Eligibility Methods Page will be required or optional depends on the Temporary Eligibility A Flag. The algorithm for determining which questions will not require a response is shown below.

If any of the special eligibilities questions are Yes and Dependency Flag is D (Dependent),

Do not require responses to:

Receiving TANF/CalWorks *

Receiving SSI/SSP *

Receiving General Assistance *

Parent Receiving Assistance *

Persons in Household – Dependent

Adjusted Gross Income – Dependent

Other Income – Dependent

Total Income – Dependent

If any of the special eligibilities questions are Yes and Dependency Flag is I (Independent),

Do not require responses to:

Receiving TANF/CalWorks *

Receiving SSI/SSP *

Receiving General Assistance *

Persons in Household – Independent

Adjusted Gross Income – Independent

Other Income – Independent

Total Income – Independent

* Responses are not required to these questions if responses on the Special Eligibilities Page set the temporary BOG Eligibility A flag to Yes.