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MINUTES & ACTION ITEMS

Roll Call & Approval of Minutes & Action Items

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4. Action Items completed?

ROSTER: Click Expand to see current roster and attendance at 1.25.17 meeting.

Review Open Action Items from December 2016 Meeting

•  Type your task here, using "@" to assign to a user and "//" to select a due date

BOG DACA Resolution

CCCApply News & Stats

Application Stats

The Board of Governors released a resolution last week urging the incoming administration to continue the Deferred Action for Childhoon Arrivals program, which grants "Dreamers" - people who people who were brought to this country as children by their parents reprieve from deportation because California and the United States are stronger due to their contributions to our economy, to our communities and to our Armed Forces; and be it further RESOLVED that ...

The state Chancellor’s Office will not release any personally identifiable student information related to immigration status without a judicial warrant, subpoena or court  order, unless authorized by the student or required by law; and be it further RESOLVED that...

• What does this mean for OpenCCC, CCCApply, and the CCC Technology Center?
• Will we formally respond to this resolution via Support Site post?  How do we communicate our stance to the colleges?

Item-2.3-Attachment-REVISED-Resolution.pdf

CCCApply News & Stats

Application Stats

• OpenCCC Student Accounts: 3,761,198
• Apply applications: 5,083,651
• BOG applications: 309,130
• INTL applications: 425

CCCApply News

1. RFP for Software Development - Ready to Publish
   1. CCCApply 3.0 Re-design
   2. Finalizing technical requirements - week of Jan 29
   3. Publish - Feb 14
   4. Award - March 15
   5. Begin gathering requirements with Awardee - April 30
       
2. 2017 Workshop Venue & Date Moved
   1. Previously scheduled for April 6 & 7 at Contra Costa College, the dates and venue for the 2017 CCCApply Workshop needed to be been moved to a different location due to capacity issues at the former site. The new site location also required a date change due to their Spring break dates. The new site and dates are:
      Sacramento City College
      April 12 & 13
   2. Registration is now open. Please register now and pass the word to your Admissions, Research, and IT staff.
       
3. CISOA Conference March 25 - 27, 2017
   1. Proposal for a presentation on CCCApply at the CISOA Conferenc has been accepted.
   2. Patty will present; seeking volunteers to co-present.
       
4. CACCRAO Conference April 23-27, 2017
   1. CCCApply Presentations scheduled for CACCRAO Conference, April 23-27, 2017

Marketing Update

2017 Marketing Calendar

Conferences

• CISOA Conference - March 26-29, 2017
• 2017 CCCApply & eTranCA Workshop - April 12-13, 2017
• CACCRAO - April 23 - 26, 2017

Pending Marketing Projects

1. 1.       CCCApply Infographic

                Draft shared 1/21/17

                Next step: Content feedback from Tech Center and addition or validation of data points included in the document.

1. 2.       Student Focus Groups

Solicit opinions on CCCApply from dual enrollment students, student ambassadors, non-credit or life-long learners at one to two Northern California Community Colleges

                Next step: Pam Cox Otto will provide a list of questions for Steering Committee to consider to inform focus group design and narrow the research question.

                CAFocus is working to schedule at least one focus group in February.

                Focus groups would be fast tracked to provide preliminary data for the April 12-13  CCCApply Workshop

1. 3.       College administrator (Admissions and Records Staff) FAQ

CAFocus will review attachment and follow up with additional questions as we develop content for this document. The FAQ should include short descriptions of the legal requirements to determine if this will meet the needs identified from the field to provide a rationale for the student information collected.

Patty, are there documents we could reference which contain summaries, interpretations, or the legal citations for the compliance requirements cited in the PowerPoint?

Also, in TTAC yesterday, Tim mentioned there has been a review of CCCApply and which questions were required by CCCCO and which weren't. Could you share that list so we can look at a visual depiction of the information?

1. 4.       Refreshed college-facing content for CCCApply Project Website

We will review Powerpoint and the roadmap below and propose a few ideas.

1.5       Theme / Message for Workshop

Additional Items Discussed:

1. 5.       Ways CAFocus can support the identification best practices in UI/UX for CCCApply 3.0
2. 6.       Role for CAFocus during April 12-13 CCCApply Annual workshop? Pam Cox Otto keynote?
3. 7.       What fields within CCCApply are required for students enrolling in non-credit courses?  (Will be included in info being sent by Patty)
4. 8.       Revisit Google Analytics date a few weeks after the March release for an early picture of student behavior
5. 9.       Additional visual depiction of data : if the Tech Center’s data analyst was able to provide any additional breakdown of abandonment rates or average application completion time, please feel free to share them with us and we can look at how they could be visually depicted.

•   Patricia Donohue  Set deadline for Steering and Tech Center for feedback and addition or validation of data points included in the document. (See infographic attached below.)
•  Patricia Donohue  Send all legal requirements for CCCApply questions to marketing team to help support whitepaper (TBD), FAQs, Best Practice & HowTo guides and set up Focus groups. 31 Jan 2017 

Adoption Update

As of January 25, 2017

CCCApply News

1. 2017 Annual Update - March 31, 2017 Tentative 

2. AWS Move Postponed - TBD

3. RFP for Software Development - Ready to Publish

   1. CCCApply 3.0 Re-design

   2. Finalizing technical requirements - week of Jan 29

   3. Publish - Feb 14

   4. Award - March 15

   5. Begin gathering requirements with Awardee - April 30

4. 2017 Workshop Venue & Date Moved

   1. Previously scheduled for April 6 & 7 at Contra Costa College, the dates and venue for the 2017 CCCApply Workshop needed to be been moved to a different location due to capacity issues at the former site. The new site location also required a date change due to their Spring break dates. The new site and dates are:

      Sacramento City College April 12 & 13

   2. Registration is now open. Please register now and pass the word to your Admissions, Research, and IT staff.

5. CISOA Conference March 25 - 27, 2017

   1. Proposal for a presentation on CCCApply at the CISOA Conferenc has been accepted.

   2. Patty will present; seeking volunteers to co-present.

6. CACCRAO Conference April 23-27, 2017

   1. CCCApply Presentations scheduled for CACCRAO Conference, April 23-27, 2017

Marketing Update

2017 Marketing Calendar

Conferences

• CISOA Conference - March 26-29, 2017
• 2017 CCCApply & eTranCA Workshop - April 12-13, 2017
• CACCRAO - April 23 - 26, 2017

• New marketing team (combo of CCC Foundation & CAFocus) - Great ideas, great support
• Proposed Focus for 2017:  Communication of message that we are aware of issues and concerns (We hear you!) and show ways that we have started addressing them and what we plan to do in the future.
• Research Projects Underway:  CCCID duplication, Abandonment Rate, (Focus groups to support Continuous Improvement).
  • Need data to provide support for issues facing CCCApply (image perception, abandonment rate, noncredit population, length of application, more)
• Identifying Strategies for Continuous Improvement
  
  • Here's what we've done this year:
  • Here's what we are doing now?
• Whitepaper vs. FAQs  
  
  

Pending Marketing Projects

1. 1.       CCCApply Infographic

                Draft shared 1/21/17

                Next step: Content feedback from Tech Center and addition or validation of data points included in the document.

1. 2.       Student Focus Groups

Solicit opinions on CCCApply from dual enrollment students, student ambassadors, non-credit or life-long learners at one to two Northern California Community Colleges

                Next step: Pam Cox Otto will provide a list of questions for Steering Committee to consider to inform focus group design and narrow the research question.

                CAFocus is working to schedule at least one focus group in February.

                Focus groups would be fast tracked to provide preliminary data for the April 12-13  CCCApply Workshop

1. 3.       College administrator (Admissions and Records Staff) FAQ

CAFocus will review attachment and follow up with additional questions as we develop content for this document. The FAQ should include short descriptions of the legal requirements to determine if this will meet the needs identified from the field to provide a rationale for the student information collected.

Patty, are there documents we could reference which contain summaries, interpretations, or the legal citations for the compliance requirements cited in the PowerPoint?

Also, in TTAC yesterday, Tim mentioned there has been a review of CCCApply and which questions were required by CCCCO and which weren't. Could you share that list so we can look at a visual depiction of the information?

1. 4.       Refreshed college-facing content for CCCApply Project Website

We will review Powerpoint and the roadmap below and propose a few ideas.

1.5       Theme / Message for Workshop

Continuous Improvement for Student Success: 

Focus our General session at the Workshop on: These are the issues that have come up over the past year; 2) We hear you and we are listening; 3) Here's what we can do to address these issues in the short-term; here's what we can do to address these issues in the long-term;
 

Additional Items Discussed:

1. 5.       Ways CAFocus can support the identification best practices in UI/UX for CCCApply 3.0
2. 6.       Role for CAFocus during April 12-13 CCCApply Annual workshop? Pam Cox Otto keynote?
3. 7.       What fields within CCCApply are required for students enrolling in non-credit courses?  (Will be included in info being sent by Patty)
4. 8.       Revisit Google Analytics date a few weeks after the March release for an early picture of student behavior
5. 9.       Additional visual depiction of data : if the Tech Center’s data analyst was able to provide any additional breakdown of abandonment rates or average application completion time, please feel free to share them with us and we can look at how they could be visually depicted.

Action Items:

•   Patricia Donohue  Set deadline for Steering and Tech Center for feedback and addition or validation of data points included in the document. (See infographic attached below.)
•  Patricia Donohue  Send all legal requirements for CCCApply questions to marketing team to help support whitepaper (TBD), FAQs, Best Practice & HowTo guides and set up Focus groups. 31 Jan 2017 

CCCApply 2017 March Release

• Release Schedule:  2017 
• Pilot Release:  March 1, 2017
• Production Release:  March 31, 2017
• Approved Change Requests
• • Release Notes Summary
    
    

Release Highlights

• AB 801 Homeless Youth

• New questions & data fields

• Update to Area B residency logic

• Google Analytics added across all apps and OpenCCC

• System-generated Email to Minimize Abandoned Applications

• CDE SSID API - Data Exchange with CDE

• California Colleges Guidance Initiative API - Data exchange with CCGI

• 2017-2018 BOG Fee Waiver Application

• Support for AB 801

• CCCCO-approved changes and Income table

• New skip logic added for special eligibilities

2017 CCCApply Workshop Planning

Review last years schedule

Confirm theme/message 

Confirm General Sessions & Keynote

Confirm Tracks & Session Titles

Confirm Presenters

Resources & Attachments

Approval Poll Table