Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, May 12, 2020 Time 1:00 pm - 3:30 pm Location ONLINE |
| Table of Contents | ||||
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Agenda
| TIME | AGENDA ITEM | Talking Points / Visuals | ||
| 1:00 pm | ||||
Welcome | |||
& Roll |
Call | ||||
| News & Updates | Product Marketing Presentations (slide decks) | |||
| 1:15 pm | Discussion: Impacts of Covid-19 on CCC | |||
| (Quick survey) | What could we be doing to support the changes coming with online learning? | |||
| Discussion: Leveraging User Feedback - Students & Colleges | Share survey results | |||
| 1:30 pm | Release 6.7.0 Recap | |||
- Recap FY19-20 Q4
- Review Fall 2020 Release (6.8.0)
- NEED feedback
- SB554 - Adult School Special Admit
- Parent/Guardian Info Layout changes
- Noncredit Application enhancements
- Scope & Schedule
- Review Slides: Changes to Integrate with OpenCCC 2.0
- Review Slides: Application Changes
| TIME | AGENDA ITEM | Talking Points / Visuals | 1:00 pm | Welcome & Roll Call | News & Updates | Product Marketing Presentations (slide decks) |
| 1:15 pm | Discussion: Impacts of Covid-19 on CCC (Quick survey) | What could we be doing to support the changes coming with online learning? | Discussion: Leveraging User Feedback - Students & Colleges | Share survey results | 1:30 pm | Release 6.7.0 Recap | Highlights: Spanish & Mobile Design | Other notables: SSN, Homeless logic fix, Multiple Measures | Implementation Notes & UAT | Translation of Supplemental Questions (User Guide update) | 1:40 pm | Other Active Projects | In-Progress App Data to Report Center | Status? | Data Metrics Dashboard | Report Center Upgrade Status | Survey |
| 2:00pm | Roadmap & Development (FY20-21 DRAFT) | Review draft for whole year, Releases: September2020 & March 2021- focus on Q1 and Q2 | ||||
6.8.0 September 2020: Highlights - Styles, 6.8.0 and Integration with OpenCCC 2.0 | Planned Projects
| Present slides of proposed design -show mock-up presentationRedesign of My |||||
| Highlights: Spanish & Mobile Design | Other notables: SSN, Homeless logic fix, Multiple Measures | |||||
Implementation Notes & UAT | Translation of Supplemental Questions (User Guide update) | |||||
| 1:40 pm | Other Active Projects | |||||
| In-Progress App Data to Report Center | Status? | |||||
| Data Metrics Dashboard | ||||||
| Report Center Upgrade Status | Survey | |||||
| 2:00pm | Roadmap & Development (FY20-21 DRAFT) | Review draft for whole year, Releases: September2020 & March 2021- focus on Q1 and Q2 | ||||
6.8.0 September 2020: Highlights - Styles, 6.8.0 and Integration with OpenCCC 2.0 | ||||||
Planned Projects
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Planned Changes | Review SB 554 (Adult School Special Admit( Changes | |||||
| Planned Maintenance (Infrastructure, Architecture, etc.) | Support for Glue (Delivery Flag) - Other infrastructure WIP | |||||
| 6.9.0 March 2021 Release | Show draft plan for Q3 / Q4 | |||||
| Proposed Projects | In-Progress Apps in Administrator, Promise Grant Redesgin, MyApplications P2 | |||||
| Need to organize sub-committee now | |||||
| Proposed Changes | Gender changes, International App focus - integration with MyPath | |||||
| Proposed Maintenance | Highlights - Retire Download Client, Dockerize, micro-services, etc. | |||||
| 3:10 pm | Parking Lot - Needs Attention |
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| 3:20 pm | Schedule 2020 quarterly online meeting schedule | |||||
3:30 pm | Close Meeting - Next meeting reminder | |||||
Roll Call
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News & Updates
Discussion
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News & Updates
CCCApply 6.7.0 Release scheduled for this Friday, May 15 - 5:00pm
Support for Updating Supplemental Questions for Spanish Translation - contact Support Services staffsupportccctc@openccc.zendesk.com
Data Dictionaries & User Guides are published online
Current Surveys
CCCApply Report Center Feedback Survey
International Application College Feedback Survey
Discussion Topics
Topic: Impact of Covid-19 on CCC Admissions & Financial Aid
What are the impacts you are facing at your college?
Are you facing technology challenges? If yes, what are they?
Are you working remotely during this period of campus closures?
Topic: Opportunities to Get Student Feedback on CCCApply Changes
CCCApply Spring 2020 Release (6.7.0)
| Info |
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| CCCApply Spring 2020 Release (v.6.7.0) Slides |
Schedule
- PRODUCTION Release: May 15, 2020 - 5:00pm
- Pilot Release: March 4, 2020
- Pilot Update: May 13, 2020 - 5pm
Highlights
Spanish Support for All CCCApply Applications
- Spanish translation for Standard & Noncredit Applications
- Spanish translation for International Application
- Spanish translation for CC Promise Grant Application
Mobile & Spanish Support for OpenCCC System
- Mobile-friendly User-Interface
- Spanish-language translation throughout the OpenCCC Account creation & recovery
New Social Security Number Question - Language & Layout
- Shortened and streamlined all onscreen language, including legalese
- Simplified the layout with unambiguous Yes/No format
- Removed SSN Type and SSN Exceptions from layout
- No backend data field changes - No IT hassles for colleges
New Highest Grade Completed Question in HS Transcript Info Section
- New question and data field: Highest Grade Completed
- Replaced question: Completed Eleventh Grade
- Revised display conditions for "all US high school graduates or equivalent"
Redesign Enhancements
- Revised residency logic to support Homeless
- Replaced AB540 Eligibility Affidavit on Special Links Page
- Added URL for California Dream Act Application in Special Links & Opportunities
- Bug Fixes
| Info |
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Glue for Apply 3.7.0 - Find out more here |
Update: Ongoing Projects
Alignment to Chancellor's Office Styles & Brand Guide | |
Sharing In-Progress Application Data - Phase 1 | |
CCCApply Report Center Upgrade |
Update: Student-Facing Applications
MyPath Release - June 2020 | |
Data Warehouse | |
New OpenCCC 2.0 |
Roadmap & Development
See the link below for slide deck.
| Info |
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CCCApply Steering Meeting - May 12, 2020 - Review & Feedback PPT |
Recap FY19-20 Q4
Review Fall 2020 Release (6.8.0)
Scope & Schedule
Review Slides: Changes to Integrate with OpenCCC 2.0
NEED feedback
Review Slides: Application Changes
SB554 - Adult School Special Admit
Parent/Guardian Info Layout changes
Noncredit Application enhancements
Discussion Notes
SB554 - What needs to be changed in CCCApply to identify Special Adult Admits (dual enrollment)?
Patty will contact Linda Vann, V.C., to setup call to discuss alignment with MIS
Users of the Noncredit Application proposed two change requests to be reviewed by Noncredit App sub-committee:
App-specific Terms (Noncredit needs to be able to have different terms than the Standard App)
Different language needs to be used in the Abandoned Application emails (24hr/7d) for the Noncredit Application
2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location | |
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| February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online | Meeting Chat: Feb2020-steering-meeting_saved_chat.txt |
| April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD | |
| May 12, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 - Q4 | Online | |
| August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online | |
| November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q2 | Online |