This is a change management planning worksheet.
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Purpose of the
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The Parent/Guardian Information question determines whether an applicant under 19 years of age on the residency determination date (RDD) is either subject to care and control of a parent or guardian for purposes of determining residency, or Independent because of one of the approved exceptions.
The Parent/Guardian Information question only appears in the CCCApply Standard & Noncredit Application IF the applicant is UNDER 19 years of age. If the question is displayed, a response is required. For residency purposes (unlike in general law), a minor is defined as someone under 19 years of age. This is specified in the SAAM, which cites the CA Ed Code 68062 (see below).
The data field behind this question is “Dependency Status” = <dependent_status> and the values are defined in the DED.
AB540 Eligibility Changes
Additional Information - Data
In FY 2018-2019, over 2.6 million CCCApply applications were submitted. For the purposes of this breakdown, spam applications were not removed from the total = 2,647,615. Of the this total submitted:
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MINORS = 730,716 (27.6% of all apps submitted)
DEPENDENT Minors = 679,566 (93% of minors) and 25.6% of all apps were from DEPENDENT minors.
INDEPENDENT Minors = 51,150 (7% of minors) self-reported as having one or more special circumstances (either married, emancipated, do not have a living parent, or were in foster youth any time after age 13 or - as of the RDD are in active military, or are self-supporting. (2% of all apps submitted.)
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In FY2018-19, only 7% of all minors self-identified as “independent minors”. all the rest are “dependent” and must provide their Parent or Guardian’s name and relationship.TBD |
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College Meeting Discussion Notes - December 2019
Immigrants Rising, advocating for undocumented/nonresident students, has suggested that clear, non-threatening language be added to the Parent/Guardian Information question to better help these students understand, feel welcome and secure, and accurately self-identify
Students want a streamlined, unambiguous question that clearly explains why they are being asked for their parent information (especially when they are 18 years old)
Students want to know that their parent’s information is protected by state and federal laws and will not be used for discriminatory purposes
Students who meet eligibility requirements need clear language so they can understand they can apply for tuition exemption through AB540 / SB 68.
Colleges need to collect parent or guardian information from dependent minors (under 19 yro) in order to determine residency status for tuition purposes from the parent or guardian
Colleges want a better layout in the P/G Info question in order to collect the minor student’s parent or guardian information
Colleges also need to identify Independent minors and remove barriers for these students to apply & enroll
Colleges want minimal changes to the data structure and the download files;
Add summary from meeting
Next Actions
Work with the Chancellor’s Office to confirm what language can be changed and whether the proposed layout changes are approvedchanges are required to ensure CCCApply Standard now complies with the AB2000 / AB540 eligibility changes .
Mia Keeley offered to work with us to ensure all changes are compliant and approved for development
Review proposal for any layout and language changes
Review Immigrants Rising's original concerns and feedback:
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Problems with
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existing AB540 Logic & Data Collection
The current layout implementation has several issues:
LANGUAGE
The language in the current question is too long overall, too ambiguous, and filled with legal language that is confusing to the minors it is presented to;
The language can be unwelcoming to undocumented and nonresident minor students, and doesn’t explain that students who meet the eligibility requirements can apply for nonresident tuition exemption through AB540 / SB68.
And, finally, as cautioned by the student advocacy group, Immigrants Rising, the current language can be threatening and DOES NOT reassure these students that their parents' data will be protected and not shared;
LAYOUT
The layout is backwards - it features a confusing set of statements that appear to cater to identifying “independent” students rather than focus on the primary objective: collect the parent information required (name + relationship);
When a dependent student chooses the wrong option, the college has to do additional intake follow up with the student by phone or other time-consuming method.
While less than 8% of the minors are legitimately independent - the statements and the bulleted list make it seem that the applicant should answer that one of the bullet statements is true about them.
Data Collection
Summary
AB540 Eligibility Algorithm
Summary
What Do We Need to Change?
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Flip the Layout
We propose flipping the layout so that the collection of the parent or guardian information is collected at the top, and the “I do not have a parent or guardian…” option is clearly shown below.
The question is required and the student must either provide parent information or check the “I do not have a parent or guardian….” checkbox. When data is entered into the parent information input fields, the “I do not have a parent or guardian…” checkbox will be disabled.
Revise the Language
In addition to flipping the layout, the language needs to be revised to clarify why the student’s parent information is being collected, not just for undocumented and nonresident minors, but all minors. Acknowledging that their parents' data will be protected and not shared, will reassure the student with clear, non-threatening language.
Change: “By California law, qualification for resident tuition is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The following questions will be used to determine whether or not you need to provide parent or guardian information for the purposes of determining residency. Your response will not affect your admission to college.”
TO: “Determining your California residency for tuition purposes is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. Nonresident students who meet eligibility requirements may apply for nonresident tuition exemption (AB540 / SB68). This information is protected by federal and state laws and will not be shared or used outside of the admission process.
Enter the name of your parent or guardian below, or check the box indicating you do not have a parent or guardian.”
NO CHANGE is needed to the <dependent_status> data field or the parent info fields. The proposed changes would be strictly cosmetic.
Summary.
Revise the Language
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Reference: Legal Information
Everything below is for reference only.
From the SAAM:
Self-Supporting Student
Two-Year Care & Control:
Residency for Minor
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Parent
The father or mother with whom the minor resides; or, if both parents are deceased, the minor’s legal guardian. Reference: EC 68014
"Parent" means the parent with whom the minor resides; or, if both parents are deceased, his or her legal guardian. Language from Ed Code: 68014.
Determining Residency
f. The residence of the parent with whom an unmarried minor child maintains his or her place of abode is the residence of the unmarried minor child. When the minor lives with neither parent, his or her residence is that of the parent with whom he or she maintained his or her last place of abode. The minor may establish his or her residence when both parents are deceased if a legal guardian has not been appointed.
g. The residence of an unmarried minor who has a living parent cannot be changed by his or her own act, by the appointment of a legal guardian, or by relinquishment of a parent’s right of control, unless the student qualifies under the Self-Support exception (EC 68071) or the Two-Year Care and Control exception (EC 68073 and T5 54047).
h. An noncitizen, including an unmarried minor noncitizen, may establish his or her residence unless precluded by the Immigration and Nationality Act from establishing residence in the United States. See Note in (f) above.
Reference: EC 68060, 68061, 68062, 68071, 68073; T5 54022, 54045, 54047
Note: The conditions in (f) apply unless the Immigration and Nationality Act precludes the minor from establishing domicile (residence) in the United States. Language from Ed Code: 68062:
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Dependent of Parent/Guardian
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Data Element:
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dependent_status
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Description:
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Whether applicant is a minor subject to care and control of guardian per residency law—and if not, whether applicant is a non-minor or an independent minor.
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Format, Length:
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bpchar, 1
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Values:
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1 = Applicant is dependent. Selected “None of the statements above is true about me.”
2 = Applicant is under 19 and independent. Selected “At least one of these statements is true about me”.
3 = Applicant is 19 or older and therefore independent. The applicant will not have been presented with the parent/guardian questions.
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Allows Null:
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No
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Default:
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3
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Usage:
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If this field = 1, parent/guardian questions are asked and many residency-related questions are reworded to refer to parent/guardian rather than “you”.
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Notes:
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General law identifies a ‘Minor’ as under age 18; however, the “Evidence of Intent” rules in the Student Attendance Accounting Manual (Chapter 2), based on Title 5 section 54024, specify ‘under 19 years’ as the differentiating criterion, superseding general law.
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Hover help
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Whether applicant is a minor subject to care and control of guardian per residency law—and if not, whether applicant is a non-minor or an independent minor.
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Question Text:
Select the statement that applies to you:
At least one of the following statements is true about me:
At least one of the following statements is true about me
I am or have been married
I am legally emancipated
I do not have a living parent or guardian
I was in foster care at any time after my 13th birthday
As of <rdd>, I will be on active duty in the armed services
As of <rdd>, I will have been self-supporting for at least one year
None of the statements above is true about me
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Conditions:
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Appears only if the applicant will be under 19 at RDD.
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Additional Text:
By California law, qualification for resident tuition is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The following questions will be used to determine whether or not you need to provide parent or guardian information for the purposes of determining residency. Your response will not affect your admission to college.
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Response Options:
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Must select one of the two radio buttons.
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Pop-Up Help:
If any of the hyperlinks in the Question Text is clicked, a pop-up is displayed with the following text:
Parent: For the purposes of this college application, your parent is a natural or adoptive mother or father with whom you live and/or who provides your support, care, and control. If you have two parents, you can enter the name of either one.
Guardian: For the purposes of this college application, your guardian is a person other than a parent who has been legally appointed to provide your support, care, and control. If you have two guardians, you can enter the name of either one.
Emancipated: Being emancipated means that you have been legally released from the care and control of parent(s) and/or guardian(s), and are now responsible for your own care and control.
To be considered legally emancipated for the purposes of this college application, you must have received a declaration of emancipation from a California court, or have been legally emancipated in another U.S. state.
Self-Supporting: You are considered to be self-supporting if you do not receive any financial support from a parent or legal guardian in the year leading up to the start of the term for which you are applying.
Financial support you may receive from colleges, institutions, or individuals who are not your parent or legal guardian does not affect whether you are considered self-supporting.
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Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov
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Field Error Check:
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None
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Page Error Check:
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Required selection; else error message, “You must select one of the options related to your parent or guardian status.”
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Notes:
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This question determines whether someone who will be under 19 on RDD is subject to care and control of guardian for purposes of determining residency. For residency purposes (unlike in general law), a minor is defined as someone under 19 years of age.
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Data Element:
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dependent_status
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Parent/Guardian First Name
Parent/Guardian Last Name
Parent/Guardian Relationship
These fields, along with the Dependency question above, only appear if:
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