Recorded session: CCCApply Noncredit Application Webinar - 06.27.19
Slides PPT: CCCApply Noncredit Application Webinar PPT
Below is the Q&A from the CCCApply Noncredit Application Webinar (June 27, 2019).
How do we get access to see the one for our specific college?
Great question. Noncredit Application URLs are unique to each college MIS code and branded with each college's unique logo. Each college has a URL for the Pilot environment and one for the Production environment.
Is term setup the same as College Credit?
Yes. Terms for the Noncredit Application are set up in the CCCApply Administrator in the same Standard application module that you set up terms for your Standard Application.
NOTE: All terms that get set up in the "CCCApply" application in the CCCApply Administrator will appear in the Term Applying For menu in both the Standard and Noncredit Applications. Setting up terms is documented in the /wiki/spaces/PD/pages/758546724.
Has there been discussion about removing the education tab as well?
One of the objectives of the CCCApply Noncredit College Pilot Project was to develop a workflow within CCCApply for noncredit students that would serve the majority of our college stakeholders' needs. During development, we looked at a number of noncredit paper applications to ensure the majority of questions were represented in the CCCApply online version. On every application we reviewed, questions asking for enrollment status, high school education level, high school completion date, and college education level; therefore we felt it was necessary to include the Education page in the Noncredit Application intact and gauge reception by colleges and students.
(Is the) Admin center and Report Center is same as College Credit (Standard Application)?
Yes. Admin settings (terms, majors/programs, rules, messages and supplemental questions) for the Noncredit Application are managed in the CCCApply Administrator using the same modules as the Standard Application. College users should use their existing authorized user accounts for the Administrator and Report Center.
Is the CCCApply Download Client Utility (used the same for the Noncredit Application)?
Yes. The CCCApply Download Client is used for the Noncredit Application. Since the Noncredit Application is just a workflow path within the Standard Application, the same download files are used for both the Standard and Noncredit applications. The only thing the college needs to do is be aware that all hidden questions and pages in the Noncredit Application will appear in "Null" values in your existing Standard Application downloads. There are two new data fields added to the Standard Application data set for the Noncredit Application: Noncredit Status <non_credit> and Integrity Flag 81 <integrity_fg_81> which is an integrity flag field traditionally used by Admissions & Records staff to understand residency status.
For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:
Is the SSN (Social Security Number) required?
Currently, the Social Security Number (SSN) is a question asked in the OpenCCC Account system; it is not a question in the CCCApply application itself. However, the response is passed to, and can be edited in, each CCCApply application (Standard, Noncredit, Promise Grant, International) to the CCCApply Download Client and/or SuperGlue for Apply.
It is not required for applicants to provide their Social Security Number (SSN) or Taxpayer Identification Number (TIN), however, it is required - at this time - for the applicant to answer the question. If they do not have a SSN or TIN, they can respond with "I decline to provide an SSN or TIN at this time."
Is there a way to take the SSN out of the CCC Apply application?
Currently, there is no way to remove the SSN question from the OpenCCC Account or the CCCApply applications. However, this may change in the near future. The CCC Technology Center is working on an OpenCCC Account redesign and they are investigating how to remove the SSN from the process but still maintain a high rate of matching to identify duplicate CCCID accounts, as well as account recovery verification. Nevertheless, the OpenCCC product team is actively working on an alternative design to streamline the account creation process for students and colleges.
Comment from Kip Nead (Cabrillo College): (We) Don't want SSN completely gone, because students wanting fin aid have to provide it. Also we get duplicate accounts if a student provided as SSN in the past but they submit a new app without one.
00:25:10 Alicia Gregory: But if this is for noncredit then there is not a need for financial aid is there? Is there a way to take it out of the main CCC app and then have it filled in if they chose to do the for credit pathway?
00:25:45 Alicia Gregory: Can't we use birthdate to verify?
00:25:52 paula barrera: When the application feeds into our ERP system, will there be an application type if we create a field for it? Noncredit application vs. credit application?
00:26:03 Vladimir Vasquez: what if you didnt attend for 3 years in HS?
00:26:15 Alicia Gregory: People can create an acccount without submitting a SSN
00:27:26 Vladimir Vasquez: how often is the list of CEEBs and HS updated in the system
00:28:20 Alicia Gregory: Is there a paper version available?
00:29:00 Stephen Carrillo: Will the Application be available in Spanish and other languages?
00:29:40 Alicia Gregory: Who should we contact about making changes to our application?
00:32:50 John Steffens: Maybe move the SSN question to the Financial Assistance section.
00:33:47 pavik_l: It would be great to translate the NC application into Spanish
00:34:24 monica.sain: Will they be adding an "other" race category? One of my students asked me this questions recently.
00:35:29 Stephen Carrillo: Many Latinos do not feel comfortable with the ethnicity options provided
00:35:45 sagenml: on the top right of each page it gives option to change to Spanish, but no other language
00:35:49 pavik_l: Is it possible to add a supplemental page for additional crtiteria we need to collect for AEBG?
00:36:18 monica.sain: By the way, this new application looks great! I like that it's shorter and less intimidating for students.
00:36:54 Vladimir Vasquez: Regarding Latino ethnicity list, why countries are being considered ethnic groups instead of just country of origin?
00:37:29 VhSAC: Rather than removing the Needs & Interests page, can the page be customized by college to meet the student needs? For instance, noncredit students may not be eligible for EOPS yet may be eligible for DSPS and require such services.
00:37:50 Serg: where do I add supplemental questions?
00:38:17 Alex: How do they access the non-credit application from the college application? How to pick the credit vs non-credit?
00:38:34 teacher.cec00hn2: Is this application available now for use? What if we have used in-house application? Shall we continue using that or just go with cccapply noncredit application?
00:41:24 Alicia Gregory: We need the education tab - this is important for CAEP data information collection
00:43:34 mruiz: Are the WIOA MIS elements included in the noncredit app
00:44:34 Alex: that goes against residency since people without ssn are more likely undocumented
00:45:12 Alex: even asking if you dont want to provide it or don't want to share it
00:53:51 Anabelle Cabrera: Does student require to complete the Non Credit App if they are already applied as a College Credit student?
00:53:55 mruiz: MIS SG elements 14-21 specifically
00:54:35 Anabelle Cabrera: Is supplemental questions can be add if any?
00:55:29 Anabelle Cabrera: Is spam filter work the same way as college credit?
00:55:36 pavik_l: We would still want to screen students who are on a B1/B2 visa. Where would we do that in the application?
01:00:42 Eily Lopez (MiraCosta): If we limit 'one application per semester', is it possible to submit a credit and noncredit application in the same semester? (This would be desired)
01:00:57 Anabelle Cabrera: Is the user for NC can only view NC Application?
01:07:39 Vladimir Vasquez: Do we get the undeliverable messages when using your welcome message?
01:10:15 mruiz: mruiz@cuesta.edu for release info
01:10:23 rmendoza: I would like to be added to the list please. rperez@gavilan.edu
01:10:23 Paulette Lino: plino@chabotcollege.edu
01:10:30 Alicia Gregory: please send me the release notes - agregory@hartnell.edu
01:10:43 svillarreal: svillarreal@marin.edu for release info
01:10:46 0348094: please send me release notes salbert@hartnell.edu
01:10:46 Michael Scott: Please add me to your mailing list my name is Michael Scott I am director of adult education at Coastline College: mscott60@coastline.edu
01:10:47 mariajuarez: mdjuarezfonseca@pasadena.edu
01:10:52 Octavio Cruz: octavio.cruz@evc.edu
01:10:54 jamesb: jamesb@yosemite.edu, please send me the release notes. Thank you
01:11:00 jtunno: Jtunno@citruscollege.edu
01:11:11 monica.sain: I'd like to get on your mailing list. Thanks! monica.sain@missioncollege.edu. I'd like to stick around for questions.
01:11:24 asmare.tadesse: please send the info - jhonaliza.villanueva@missioncollege.edu
01:11:40 Kip Nead (Cabrillo): I have to get going, but please send the slide deck.
01:11:49 Imelda Perez: Please add to the mailing list: perezi@lacitycollege.edu
01:11:54 Jessica: Please send release info to Jvillalobos@gwc.cccd.edu - Thank you!
01:11:58 erica.dipietro: please send info--erica.dipietro@westvalley.edu
01:12:06 Stephen Carrillo: please add me to the mailing list: scarrillo@hartnell.edu
01:12:09 paladin: Are the WIOA information included in the noncredit app
01:12:21 TPaiz: Send information to teresa.paiz@sjcc.edu please and thank you.
01:12:24 sagenml: please add to mailing list: sagenml@lamission.edu
01:12:25 asmare.tadesse: Please send me teh info at
01:12:30 Michael Simpson: please add me msimpson@contracosta.edu
01:12:47 asmare.tadesse: asmare.tadese@missioncollege.edu
01:13:12 jhueso: Please add us to the mailing list
01:13:23 student.cec00hn2: Please send me info: mlcabral@pasadena.edu
01:13:25 asmare.tadesse: Please send info to diemanh.le@missioncollege.edu
01:13:50 jhueso: jhueso@sdccd.edu; ldemeo@sdccd.edu please add us to the mailing list