Goals & Objectives
The goals that were identified by the CCCApply Redesign Workgroup at the onset of the project back in July 2018 are geared towards responding to Assembly Bill 3101. Below are the objectives that align to the goals and are being delivered quarterly over the 2018-2019 fiscal year.
Streamline and simplify the CCCApply application by
reducing the number of questions that are not required at the time of application
adding scaffolding and smarter skip logic
Upgrade the look & feel with the latest style guide
- Design and implement a user-friendly online application that supports the needs of our diverse noncredit student populations that collects only what's necessary to admit the student at the time of application
Description | Redesign Requirement | Removed from App | Removed w/ Skip Logic | Removed for Noncredit App | Pending Change / Date | |
---|---|---|---|---|---|---|
Introduction Page | Removed completely from application | Q1 | Q1 | |||
Enrollment Page | Add "Consent" pop-up | |||||
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| Revise response options | |||||
| Implemented "Meta Majors" Filter - Q1 | |||||
| Enhanced for Noncredit Application - Q4 | |||||
Account Mailing Page | Review OpenCCC hidden for new accounts - Q4 | |||||
| Added Expand / Collapse feature - Q4 | |||||
| Simplify layout - Sept 2019 | |||||
| ||||||
Personal Information Page | Renamed page to Demographic Information - Q1 | Q1 | ||||
Demographic Information Page | Moved page to end of application workflow - Q1 | |||||
| Added "Non-binary" value per SB966 - Q4 | |||||
| Moved to end of application workflow - Q1 | |||||
| Moved to end of application workflow - Q1 | |||||
| Simplified layout for WIOS project - Q2 | |||||
Education Page | ||||||
| Add skip logic for first time applicants | |||||
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| Remove collection of the "Day" in Comp Date | Remove collection of "DD" | ||||
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| Add response option for "lower grade" | Support dual enrollment | ||||
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| Enhancements made to questions - Q1 | |||||
| Removed with skip logic | Q3 | Q3 | |||
| Removed with skip logic | Q3 | Q3 | |||
| Removed with skip logic | Q3 | Q3 | |||
Citizenship / Military Page | Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
Residency Page | Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed with skip logic & for Noncredit App | Q3 | Q4 | |||
| Removed with skip logic & for Noncredit App | Q3 | Q4 | |||
| Removed with skip logic & for Noncredit App | Q3 | Q4 | |||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
Needs & Interests Page | Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
Supplemental Questions | Enhanced for Noncredit Application | New feature | ||||
Review Application Page | Removed page from application | Q1 | Q1 | |||
Consent to Release Information Page | Removed page from application | Q1 | Q1 | |||
Submission Page | Combined Review, Consent, & Submit | |||||
Redesign Technical Options
Beginning last summer, the CCC Technology Center, together with the Chancellor’s Office, the Foundation for the California Community Colleges, and the CCCApply Advisory Committee, came together to form the CCCApply Redesign Workgroup and commenced a large-scale effort to simplify the system’s online college admission application.
Blockers & Issues to Proposed Changes
These are issues that will be raised to the CCCApply Steering Committee and the Chancellor's Office for legal opinion and approval. They need to be addressed before we can confirm the requirements.
# | Issue Description | Change Proposal |
---|---|---|
Approval to change Social Security Number legal disclaimer and revise layout of question | See proposed language & layout changes below | |
2 | Review and seek approval on Non-Credit to Credit Transition Legislation | Discuss the fact that AB3101 does not address or provide guidance on how colleges are supposed to track and manage residency for a "non-credit" student who decides to cross over and take "credit" courses.
Does CCCApply need to incorporate a disclaimer that non-credit students are completing the non-credit application? Non-CreditIn order to comply with the new AB3101 - we’d need the legislation to address the following questions: IF non-credit students are not subject to residency classification requirements:
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Questions, Fields & Layout
Introduction Page
Description | Change Proposal |
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Remove the Introduction Page |
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Enrollment Page
Description | Change Proposal |
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Enrollment Page | The Enrollment Page is now the first page of the application process for first time applicants and returning applicants. |
| No change to the Term field The “Term” selected determines the Residency Determination Date (RDD) that is used to determine the residency status of the student for that particular term. |
| Examine the education goals response options to allow colleges |
| NEW data field and filter for the Majors field being implemented in the September 2018 release |
| No change to the Major field |
|
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| Add the "Consent to Release Information" checkbox and language to the Enrollment page Benefit: Allows colleges to contact/ provide outreach to a student when they begin the application process |
| Need to post data to server, pass data to the college that the student has provided consent. |
Update Terms & Privacy Policy | Incorporate updated Terms & Privacy Policy into the new Consent to Release language |
Account Information Page
Description | Change Proposal |
---|---|
Account Information Section | NOTE: This entire page can be HIDDEN from the process depending on whether the applicant just came from Account Creation or not. |
OpenCCC Account Fields | The following fields are collected during OpenCCC Account creation and displayed in the Account Information section where the student can edit/update or skip. Data is passed to college with the application data downloads. Required fields are indicated with an asterisk.
{Checkbox} I have no permanent address because I am currently homeless |
Current Mailing Information |
{Checkbox} My current mailing address is the same as my permanent address because I am currently homeless |
Parent/Guardian Information | This section will be added to the Account Information & Mailing page IF the system identifies that the applicant is a minor based on Date of Birth. in order for the Dependency/Minor logic to remain in tact throughout the rest of the application. |
Dependency Status | This section will be moved to the Account Information & Mailing page in order for the Dependency/Minor logic to remain in tact throughout the rest of the application. |
Demographic Information
Description | Change Proposal |
---|---|
Personal Information Page |
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Gender | Add response option / value to Gender field for "Non-binary" Consider adding a definition to the Help pop-up box. |
Sexual Orientation & Transgender |
|
Parent/Guardian Educational Levels | No change |
Race & Ethnicity | Show the mock up of the new R&E implementation |
Education Page
The streamlining changes proposed to this page would reduce the number of questions and the new layout design will improve the experience. The Colleges Attended section would become an optional section (removed by college if desired).
Description | Change Requirements |
---|---|
College Enrollment Status | Add skip logic to this question/field (v.6.4.0) to Hide/Show college education level and colleges attended sections based on response. |
High School Education Level |
|
High School Completion Date
| Change the completion date fields to a date picker - which will solve the issue about "why are we asking for a specific day" No change to this question or layout No change to this question or layout |
Last HS Attended Name | Re-format this question layout and combine with the High School Attendance field. |
High School Attendance |
|
HS Transcript / Multiple Measures | Make revisions per MMIP Steering Committee. Keep this section optional. |
Colleges Attended Section | 8.17.18 - The CO CCCApply Redesign Workgroup wants this section removed completely. This is still under-consideration. No approval yet. Implemented skip logic (Release 6.4.0) to the Enrollment Status question. Hide/show based on response. |
Colleges Attended - Attendance Dates | 8.17.18 - Workgroup is considering removing the "Attendance Dates" in this section. |
College (Higher) Ed Level | Remove this question; combine with HS Ed level options |
High School Transcript Information
This section remains OPTIONAL and college must opt-in to enable them in CCCApply Standard. The Multiple Measures for Assessment Placement (MMAP) has requested revisions to this section in the Redesign as follows:
Description | Change Requirements |
---|---|
GPA | No change to the question or layout. |
Completed 11th grade? | Remove this question from the user interface: |
Highest English Course Taken In high school & Grade Received? | Revise this question as follows:” |
Highest Math Course Taken in high school & grade received? | See Change Request 2018-17S: 2018-17S - HS Transcript Info - Supplemental Information for Requirements |
Highest Math Course Passed & grade received? | See Change Request 2018-17S: 2018-17S - HS Transcript Info - Supplemental Information for Requirements |
Citizenship & Military
Citizenship Status | No change to the current layout |
Military Status | No change to the current layout |
Residency Page
Description | Change Requirements |
---|---|
Stay & Intent |
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Full-Time Employee of College/University | 7.25.18 - Move this to the bottom of the Residency page - display conditional based on whether the user is Non-resident. |
Full-Time Public School Employee | 7.25.18 - Move this to the bottom of the Residency page - display conditional based on whether the user is Non-resident. |
Seasonal Agricultural Worker | 7.25.18 - Move this to the bottom of the Residency page - display conditional based on whether the user is Non-resident. |
Homeless Youth | Keep. State law. Consider moving this question to the California Residency section. |
Foster Youth | This is a state law question. This question underwent a major revision in 2016, guided by the John Burton Foundation. Update the FY question response option language 2019- Consider moving this question into the California Residency section. |
Out-of-State Activities: Taxes in another state | Combine all four OOS Activities questions into one question using optional checkboxes instead of required Y/N radio buttons. This will streamline the page for 98% of users. The backend data fields will not need to change; this change pertains only to the user interface. |
Out-of-State Activities: Registered to vote in another state? | See above. |
Out-of-State Activities: Resident at out-of-state college? | See above. |
Out-of-State Activities: File for lawsuit / divorce in another state? | See above. |
Needs & Interests
Description | Change Requirements |
---|---|
Are you comfortable reading and writing English? | This question can be removed from the admission application, per CCCApply Redesign Workgroup and supported by the Non-Credit sub-committee. |
Athletic Interest | This question can be removed from the Standard & International applications and made Optional (opt-in) for colleges using the Title IX survey or just want it. |
Financial Assistance: Are you interested in receiving info | This question can be removed from the admission application, per CCCApply Redesign Workgroup and supported by the Non-Credit sub-committee. |
Financial Assistance: Receiving TANF/CalWorks | This question can be removed from the admission application, per CCCApply Redesign Workgroup and supported by the Non-Credit sub-committee. |
Programs & Services | No immediate change to this section; however, stakeholders (Ideas42, CCCApply Users Workgroup, and the CO Redesign Workgroup) are reviewing language enhancements to better clarify each service. |
Review Application
Description | Change Requirements |
---|---|
Review Application Page |
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Consent Page
Description | Change Requirements |
---|---|
Consent to Release Information | Combine the Consent to Release information with the Review Application section on the Submission Page. All three sections will be combined into one page. |
Submission Page
Description | Change Requirements |
---|---|
e-Signature Confirmation | Combine the following sections and display all three sections on this one Submission page.
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Questions to be REVISED (Not Approved for FY18/19)
Description | Page/Section | Data Field(s) | Remove or Change | Change Requirements | Legal Implications |
---|---|---|---|---|---|
No Permanent Address Currently Homeless | Account Permanent Address Info | <no_perm_address_homeless> | REVISE | Remove barrier for Homeless Youth in CCCApply California residents (born and raised in CA, went to school/high school in CA, etc.) are getting classified as "possible residents" in the Residency logic because they are checking the box saying they are currently homeless. Revise the line item in the Area B residency logic to bypass the B2 classification for "Is permanent address NOT California?" IF the homeless checkbox is checked. This would be a simple logic amendment and would still continue to set classification correctly for all other circumstances other than this homeless indicator. | Risk - touching the residency algorithm always comes with risk - ensure this does not negatively affect the original logic statement |
No Current Mailing Address Currently Homeless | Account Current Mailing Info | <no_current_mailing_homeless> | REVISE | Address Homeless Youth problem in CCCApply To remove the problems we are hearing from colleges around the homeless youths getting tagged as "R2" for residency purposes, add logic to the Area B residency algorithm to ignore the homeless checkbox if the current mailing address is out of California Tyler says this would work - just need to flesh this out. | Risk - same as above |
Homeless Youth Questions | Residency | REVISE |
| ||
Citizenship | Citizenship Status page | REVISE | Revise the "Citizenship" section label to: "Citizenship/Immigration Status" Update section label & select question labels |
Lower Priority Changes
Page/Section | Description | Data Field(s) | Remove or Revise | Change Requirements | Legal Implications |
---|---|---|---|---|---|
Account Info/Mailing | Review OpenCCC Account | Summary of Account details with edit buttons that allows the user to update their account | REVISE | Should we implement logic that asks Users to confirm that their OpenCCC Account information is still up-to-date and accurate if the current date is more than a year since Account creation? If yes or after they update their Account info, zip up the "Review OpenCCC Account" section and hide behind a button to "Review & Update OpenCCC Account" | Unknown |
Help Page | Hyperlink | REVISE | Update the Help page to include information removed from the old Introduction page and other supporting instructions for completing the application. | ||
Citizenship | DACA response | <citizenship_status> | REVISE | Add value to the Citizenship status field for "DACA status" If DACA is selected, display the same fields that appear for the other non-resident values: | |
OUT-OF-SCOPE for FY18-19
Social Security Number | Account / Edit Account | <ssn> <ssn_type> <no_ssn> <ssn_exception> | REMOVE/ REVISE | Revise the Social Security Number question to the proposed format - removing the need for the SSN Type field, the SSN Exceptions, and the "I plan to apply for financial aid" checkbox. Streamline the Social Security Number question in the Account creation to new proposed format. This format would:
Keep the following elements in the question:
| RISK - the financial aid checkbox triggers the "Financial Aid Flag" and algorithm - if we remove this and the financial aid section in the N&I section, we would need to remove the financial aid algorithm and turn off the fla. |
HS Education Level | Education | <hs_edu_level> | UNDER REVIEW |
Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:
Move the logic from College Education to this question - IF user selects: Associates Degree, THEN display the Colleges Attended (college_count) and all the corresponding logic (i.e., display Col1-4 fields depending on number selected in college count. | None because there will be no change to the data output to the colleges - we are just combining two fields into one (removing College Education Level dropdown from the application) |
Add the values from Higher Education Level field to the High School Education Level dropdown menu / response options, X = No degree 7 = Received an associate degree 8 = Received a bachelor’s degree or higher | |||||
Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:
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Mainphone Second Phone | Account / Edit Account | <mainphone> <secondphone> | ON HOLD Moved to Account? | Enhance the Mainphone / Second phone fields to add additional options to identify:
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Welcome page | OpenCCC.net | REMOVE | Remove this page from the workflow - The information can be moved to the Help page. Make the homepage/landing page for "www.openccc.net" to the Sign-In page. | DECLINED - moved to OpenCCC Account project | |
Create Your Account page | OpenCCC.net | REMOVE | Remove this page from the workflow - The information can be moved to the Help page This page contains out-dated information that was pertinent in the first couple of years after launching OpenCCC and moving away from the Xap application, which issued email addresses as part of the account creation process. The options to be reviewed are:
| DECLINED - moved to OpenCCC Account project | |
Mainphone Ext Second Phone Ext | Account / Edit Account | <mainphone_ext> <secondphone_ext> | REMOVE | Remove the Main phone and Second Phone extension fields from the phone section of Account Creation, Edit Account per Workgroup | Med (because it's in Account, Edit Account in all three apps) |
Account Creation Page 1 | Previous Name | CHANGE | REVISE | To save dev time on this story, in our current uPortal application - instead of changing the format to checkbox - just default the answer to No/False. Since we will be redesigning the UI in a future release, it makes sense to simplify these types of changes in this version, right? In the future, let's re-think the use of radio buttons unless they are absolutely needed. Amanda - can you please update this ticket and the Previous Name format change ticket to just "default response to No/False" and make sure the user can easily click on Yes to change their answer. | |