Online Meeting Information
This meeting will be held online via Zoom.
Date Wednesday, November 14, 2018
Time 1:00pm - 3:30pm
Location ONLINE
Agenda
TIME | DESCRIPTION | SPEAKER |
1:00pm | Roll Call | Leahy |
1:10pm | Murguia/Leahy | |
1:15pm | Review election results for 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Donohue |
1:25pm | Update on CCCApply Redesign Workgroup Effort | Murguia / Donohue |
1:45pm | Roadmap for FY 2018 | Donohue |
2:00pm | 2019 Workshop Update & Planning | Donohue |
2:50pm | 2019 Meeting Schedule | Committee |
3:00PM | Close Meeting | Pena / Murguia |
Roll Call
2018 Steering Committee Member Roster
Steering Committee Members Email List
All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net
2018 Meeting Schedule
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Update on CCCApply Redesign Workgroup
- Update Share Redesign Workgroup mission and objectives
- AB3101 - Discuss the issues and the facts behind this bill.
- Workgroup sub-committees
- Non-Credit committee
- Fields & Questions committee
- Low-hanging Fruit Changes
- Deployment Schedule
- Other workgroups
- Update on the Ideas42 Study on CCCApply
- Objectives and timeline
- Ways to collaborate now
CCCApply: Project News
- OpenCCC -
- No longer under management of the CCCApply project, budget, work plan or dev team.
- New Product Manager - John Sills
- CCCApply FY2019 - Scope, Schedule, Budget (Charter draft)
CCCApply Redesign FY2019 Release Schedule
September 2018
- Recap CCCApply September 28 Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
December 7, 2018
- Race & Ethnicity UI revision
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
March 2019
- Non-Credit Application Effort
- REVIEW RESIDENCY CHANGE STATUS FIELD
- CREDIT STATUS FIELD
- RES AREAS - VALUES
- Low-hanging fruit streamlining changes - Part II
- SSN Revision (Pending Deferment)
- Residency Page Revisions
- UI Styles & Branding Update - Part 2: New CO Brands
- Updated Standard Application - paper version (Must be ADA compliant & pass accessibility review)
- Pending Approval: Report Center Upgrade
- Pending Approval: Spam Filter UI Enhancements
June 2019
- Start work on mobile-device/responsive design
- Start work on the Spanish-translation
- Requirements & Phased Download Client 2.0
- Start work on MyPath integration
- Requirements for new Form Generating Engine / back-end micro-services
Update: 2019 Workshop
What progress has been made since July 25?
Where: Sacramento City College has agreed to host the 2019 CCCApply Workshop. (Thank you Michelle!)
When: TBD Note: Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Secure host college Contact and schedule meeting to discuss facility and meals planning
- Start working on theme and format
- Start working on a survey
** Discussion from July 25th meeting **
- When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
- Plan for more report center sessions. The feedback on last year was that the session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
- Computer Lab - have an event or events planned in the lab during the day.
- A couple report center sessions
- Reserve time with a tech expert - in advance? for example Ellucian Live - would have you reserve time in advance (weeks/months) -
- Set it up so people can reserve time on specific subject area and include their skill level
- Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest
Change Requests Parking Lot
Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
Implemented
- Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
- Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
- Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
- Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
Archive
Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session
Start Time: Jul 25, 2018 12:39
Meeting Recording:
https://cccconfer.zoom.us/recording/share/vLaKmAEhrSTobmuNOCNAMGzE14bIp-8aSN-_e5ZBpiCwIumekTziMw
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation