Release Schedule
Description | Date |
---|---|
Release No. | 6.1.0.0 |
Pilot Release Date & Time | 09.27.17 - (8:00AM - 5:00PM PST) |
Production Release Date & Time | 10.27.17 - (6:00PM - 8:00PM PST) |
Type | Bug Fixes | Supplemental Release |
Release 6.1.0 Scope
Description | Scope |
---|---|
Applications | OpenCCC Student Account System |
Changes to Download Client | TBD |
Changes to Residency Logic | Yes |
Revised Data Dictionaries | Yes |
Updated User Guides | Yes |
Contents
This following summary applies to Release 6.1.0., deploying to the Pilot environment on September 27, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site.
Roadmap & Development News
New CCC Administrator - Coming March 2018
New pilot & production versions of the CCCApply Administrator are currently under-development. The new application, called the CCC Administrator, is due to release to colleges in March 2018.
The new CCC Administrator is a robust, master admin configuration tool, providing one single point-of-entry for CCC college faculty and staff for all CCCTC web applications, services, and utilities, including Canvas, CCCApply, Course Exchange, MyPath, CCCAssess, and more.
The core product is built around an intuitive global infrastructure, SSO-based authentication, and shared (global) functionality including Colleges & Districts, Applications, Users, and other shared database elements and components (Terms, Majors, Courses, Rules, Messaging, and more), providing a streamlined, user-friendly experience for college IT, Admissions and other staff, for managing application data across multiple Tech Center applications.Development and integration is underway and will continue through 2018-2019, A phased, roll-out plan will begin in November 2017 with the initial launch of the global user-interface and architecture, featuring Canvas (v.1.0.0.0).
CCC Report Center Upgrade 6.4 - Coming November 2017
Work to upgrade the current version of the CCC Report Center to version 6.4.0 has begun in the Amazon Cloud. This new version will allow colleges faster and more functionality than the current version for CCCApply, BOG and International Application reporting. An announcement will be made itemizing all features and benefits on the CCC College Support Site as soon as all approved feature customizations have been approved for this release.
Release Notes Summary
Below is a summary of the content that will be released to the Pilot applications in September 2017.
- Bug fixes and enhancements to the Homeless Youth implementations made in March 2017 to OpenCCC, CCCApply Standard, and BOG Fee Waiver Application
- Bug fixes and enhancements across other areas of the CCCApply Standard Application
- Bug fixes and enhancements in the International Application
- Technical infrastructure updates
OpenCCC Student Account
The following bug fixes and other changes were made in the OpenCCC Account Creation application, as well as the Edit Account modules (accessible from the Account/Mailing Information page in the CCCApply, International, and BOG Fee Waiver applications. Click on the Title of Change Specification hyperlinks in the table below to see detailed change specifications, where available.
Title of Change Specification | Description / Summary | Changes to Data Fields / Downloads | Changes to Logic |
---|---|---|---|
Add Confirmation Pop-Up Box | New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC module: "I have no permanent address because I am currently homeless." | <no_perm_address_homeless> | Conditional validation logic change: If checkbox is not empty (Yes/True), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default to "Yes". |
CCCApply Standard Application
Below is a summary of the bug fixes and other changes deployed in this release (6.1.0). Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available.
Title of Change Specification | Description / Summary | Change to Data Fields / Downloads | Change to Logic |
---|---|---|---|
Revise CCCApply for AB 801 (Homeless Youth) | Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801), including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age. | Removed Step 12 from Area B Logic in Standard App only. See "Changes to Logic" section below for more details.. |
BOG Fee Waiver Application
Below is a summary of the bug fixes and enhancements made to the BOG Fee Waiver application.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specification.
Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
---|---|---|---|
Added validation to the No Mailing Address - Homeless field. | |||
International Application
Below is a summary of the bug fixes and feature enhancements for the CCCApply International Application, deploying to the Pilot environment on September 25, 2017. These changes will stay in the Pilot site for 30 days, allowing colleges to test and make any operational updates that might be needed prior to the production release on October 27, 2017.
To see more information, if available, click on the Title of Change Specification hyperlinks in the table below.
Title of Change Specification | Description / Summary | Changes to Data Fields / Downloads | Changes to Logic |
---|---|---|---|
Changes to Data Downloads
The following data fields were added, edited, or removed from the database for this release (V.6.1.0).
Description | Data Field | Format | Download-able | Report Center? | Admin Rules? | Added to These Application(s) | Notes |
---|---|---|---|---|---|---|---|
Main Phone International | main_phoneIntl | Var Char 25 | Yes | No | No | OpenCCC Account | These two new phone number fields correspond to the new International phone number format implemented in the Main Phone & Second Phone Fields in OpenCCC Account, Edit Account, and the Current U.S. and Non U.S. phone fields in the International Application. If you want to download international phone numbers, please add these to your Format Definition XML files (CCCApply, BOG, & International Format Definition XML files) and update your download client with the 6.1.0 jar file (see below). Downloading these fields is optional; the CCCApply download client and all download XML files are backwards compatible. |
Second Phone International | second_phoneIntl | Var Char 25 | Yes | No | No | OpenCCC Account |
Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated "transfer-client.jar" file corresponding to this Release (6.1.0). Each application has a corresponding Format Definition XML file, which the college uses to specifies which data fields should be downloaded each time your automated Download Job XML file is run. This process is described in the CCCApply Download Client User Guide.
UPDATE: CCCApply Download Client Jar File for Pilot Release 6.1.0 - September 25, 2017Download Client Jar File: |
Changes to Logic
CCCApply Residency Logic Changes
REVERSAL of change to the Area B Residency Logic for AB 801 Homeless Youth
As outlined above, a change (reversal/removal) was made to the Area B residency logic to reverse a change made for the Homeless Youth implementation in March 2017. In the weeks subsequent to the March 2017 release, colleges reported an increase in problems with incorrect residency determination status logic change (specifically if the user indicated that they currently did not have a permanent address, which defaults the Homeless Youth response to Yes) found that homeless students who have lived continuously in California for 2 years or more were being incorrectly classified as "possible residents" when in fact they may just be currently, temporarily, homeless.
The logic to identify students who are under 25 years of age (at the time of application) and answers Yes to "Homeless Youth" data field (also added in March 2017 = <homeless_youth>). Similar to the way the Foster Youth Status is calculated in the Standard Application, the homeless youth determination will be calculated through field validation in the Homeless Youth data field.
MOVE Integrity Flag 40 from Area B Residency Logic to the Homeless Youth Data Field on the Residency page.
The integrity flag 40 will not change and will continue to alert Admissions staff that a student has answered Yes to the Homeless Youth question.
The only change made here is that we've moved the location of the logic from the Residency algorithm to the Homeless Youth data field itself.
The Integrity Flag 40 is triggered IF <homeless_youth> = Yes AND the student is under age 25 at the time of application.
To see the effect of this change on the Area B Residency algorithm, see below and also refer to Appendix A of the CCCApply Data Dictionary-V.2017.2 to see the full Area B logic table.
No action is required by the college (unless you have implemented custom reporting and/or workflows around the residency calculation that would need to be updated with the removal of step 12 from the Area B residency logic). NOTE: With this reversal of Step 12 from the logic, Area B residency logic reverts back to the logic in place prior to release 6.0.0. See the changes reflected in the CCCApply Standard Application Data Dictionary v.2017.2-PILOT.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bugs were fixed in the 6.1.0 release. No action is required by the college at this time.
Bug Summary | Application |
---|---|
Accessibility Fixes
The items below were updated per accessibility standards WCAG 2.0 AA.
Description | Application |
---|---|
New International Main Phone & Second Phone data fields - was reviewed for accessibility and approved for screen readers & other assistive technologies. | OpenCCC Account CCCApply Standard Application International Application |
Special Implementations
CCCApply Articulation with California Colleges Guidance Initiative
CCCApply has partnered with the California Colleges Guidance Initiative (CCGI) to works with twenty five school districts across the state that collectively serve upwards of 400,000 sixth to twelfth grade students. Those districts upload student’s academic transcript data into individual student accounts on CaliforniaColleges.edu, and all CCGI legal documentation allows for that data to be shared with institutions of higher education at the point of application.
CCCCO is moving towards the use of multiple measures placement. CCGI would like to push student data through to OpenCCCApply in order to support multiple measures placement, and create additional efficiencies for Admissions and Records staff.
K12 Needs
By articulating CaliforniaColleges.edu with CCCApply, students are able to launch their CCCApply application from within their CaliforniaColleges.edu accounts (as they currently do with the CSU Mentor applications) and the system will automatically migrate over the key demographic information to populate CCCApply (current and potential future data fields).
This:
a. Creates an efficiency for students while increasing the accuracy of information received
b. Enables K12 educators to track which students have applied to which campuses both for:
i. Reporting Purposes and
ii. To support “warm handoffs” to the colleges by coordinating with outreach and counseling staff.
CCC Needs:
In future phases (not Phase I) - Through such an articulation, CCCApply could take in the following information from CaliforniaColleges.edu:
1) Student Name
2) Student Address
3) Student Statewide Identifier
4) Foster youth status
5) Completion of three years of high school in California (relevant for AB 540 verification).
6) Courses completed and grades received during all four years of high school
The Pilot Environment
The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.
All Release 6.1.0 changes and enhancements will be deployed to the Pilot environment on Wednesday, September 27, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info.
Getting to the Pilot Applications
Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
PILOT Application | NEW PILOT Application URL |
---|---|
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download URL Attributes
Application | PILOT DOWNLOAD URL |
---|---|
PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
30-Day Pilot Site Preview
In order to give colleges time to review, implement, and test all the new changes and feature enhancements being deployed in a CCCApply release, the code is first released to the Pilot environment (aka beta or QA environment) 30 days in advance of the production release. For this release (6.0), the code was rolled to the Pilot environment on March 1, 2017. This is the version of code that will now remain in the Pilot environment until the next pre-release, 30-day Pilot Preview, tentatively scheduled for August 29, 2017.
Data Dictionaries & Release Documentation
The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.
Description | Version | Format | Release | Date Published |
---|---|---|---|---|
CCCApply Standard Application Data Dictionary | Release 6.0 | 3.31.17 | ||
2017-2018 BOG Fee Waiver Data Dictionary | BOG-V2017.1 | 2017-2018 | 3.01.17 | |
CCCApply International Application Data Dictionary | Coming soon | Release 6.0 | ||
CCCApply Download Client User Guide | V.2017.1 | Release 6.0 | 3.31.17 | |
Download Client: transfer-client-V4.jar | Release 6.0-V4 | JAR | Release 6.0 | 3.31.17 |
Pilot Environment | Webpage |