IA Steering Committee Meeting 08.17.15

Welcome & Roll Call

Attendance

Quorum:  8 unique districts attended this meeting.

Review Sub-Committee Objectives & Requirements

During the June 2015 meeting, the CCCApply Steering Committee approved a request to organize a special sub-committee of current Steering members and additional CCC administrators/staff with expertise in international student admissions, to review and pre-approve the remaining functional requirements and change requests. A group of experts dedicated to international admissions issues will greatly expedite the development and release of the application.  

Objectives of the sub-committee:  

1. Guide the development of any remaining, high-priority, functional requirements to ensure the application is complete and accurate from a state/federal legal perspective; 
    
2. Manage the pre-approval process for new change requests for the international application.  A committee of dedicated specialists will help expedite this process;
    
3. Provide guidance in the development of the International Application Data Dictionary, including maintaining compliance with state and federal guidelines for the admissions of international students to the California Community Colleges.  

Requirements:  

Steering has approved the creation of an IA sub-committee with the following conditions:

1. A maximum of two (2) seats/members will be allowed from the same District;
    
2. A minimum caucus of 7 District votes (one per District) is required for all approvals:
    
3. A status report on International change requests and development will be presented at each Steering Committee meeting;  
    
4. The CCCApply Steering Committee reserves final approval on all downloadable data field/database changes or removals (or any change that may affect downloads or logic);
    
5. CCCApply Steering Committee will have final approval on all technical changes or new features to IA 1.0;
    
6. The sub-committee will meet in August 2015 to expedite the review and prioritization of the remaining, undeveloped requirements and change requests pending. To clarify, this does not guarantee that all pending change requests will be approved, nor that approved changes will be developed outside of the Annual update cycle for release in March 2016.  

Development Update & Road Map Review

• Development Update 
• Accessibility Review Update
• Testing > Release to Pilot Site (October 20)
• Implementation Project

Road Map:

Key Dates:

Sep 4 - Sprint 85 begins; TPG Apply Accessibility Review

Sep 25 - Sprint 86 begins; Implementation on Pilot Environment Begins

Oct 8 - Apply Sprint Demo (TBD)
Oct 9 - Steering Sprint Preview (TBD)

Oct 16 - IA Data Dictionary released

Oct 16 - Plan A)  Release to Pilot & Production;  Plan B)  Release to PILOT

Oct 17 - Sprint 87 begins - IA development work resumes for March 2016 Update

Feb 21 - Development ends - Prep for March Annual Update

Mar 15 - 2016-2017 CCCApply Annual Update (Apply, BOG, IA) 

Long-Term Road Map

Notes from the Survey Invitation:

Development History

Over the past year, development of the International Application (IA 1.0) has been delayed several times due to a series of high-priority system infrastructure and performance enhancement upgrades, and a mandatory State 508 accessibility audit of the OpenCCC and CCCApply admissions applications.

Prior to the completion of the audit and before work began to address those issues, some forward movement was made on the International Application, including changes to the Education Goal field, the Education page, and streamlining some of the address field sets on the Account Mailing & Contact Information pages. 

Current Status

Once the accessibility requirements are completed, they will be released right away. We anticipate this release to happen towards the end of September.  We will take this opportunity to release the International application - in its present state - at the same time.  The remaining functional requirements, and any approved change requests, will be completed throughout the remainder of 2015 and updated with the CCCApply Annual Update in March 2016.  

We will allow colleges to decide if they want to implement and use the application immediately while the CCCApply Steering Committee, and this sub-committee, continues to identify and develop features. 

Agile Development

The remaining IA requirements will follow the Agile software development process, which means that development and testing is performed in short, 3-week "sprint" cycles. During each sprint, developers work on specific tasks and requirements and at the end of the sprint, the team reviews the results with the steering committee for feedback. This process allows for ongoing continual refinement of the application so that it meets overall requirements and accessibility standards by the end of the process. 

Proposed Timeline 

• July 31:  International Application v.1.0 (beta) is released to Pilot environment
• August 8:  Pilot college begins testing
• Mid-August:  International sub-committee meets to review and prioritize remaining requirements
• August 22:  All colleges can begin testing and implementation on the Pilot environment
• August 22:  International Application Data Dictionary v.1.0 is released
• Late September:  International Application is released to Production environment (colleges/students)

Adoption Notes: 

• 40+ colleges have expressed interest in implementing the International Application as soon as it becomes available;
• Colleges that have implemented the CCCApply standard application are approved to implement IA;
• The implementation effort is less extensive than the Standard application; many components are already in place;
• All colleges will be invited to the development "previews" throughout the year;