College or District:
Development
Task |
Who |
Complete |
Comments |
Begin process for contract |
CCCTC/College |
|
|
Sign up for OpenCCCApply listserv (cccapplyproject.org) |
College |
|
|
Setup Shibboleth instance for colleges |
College and/or Vendor |
|
|
Create authentication to the test Administrator and Report Center |
College and/or Vendor |
|
|
Add authorized users with add user authority |
CCCTC |
|
|
Add additional authorized users |
College |
|
|
Add Report Center organization for each college in district |
CCCTC |
|
|
Add Report Center folders and update permissions |
CCCTC |
|
|
Load terms and majors via the Administrator |
College |
|
|
Update college and district tables via the Administrator |
College |
|
|
Request download client from CCCTC |
College |
|
|
Create download client for all colleges in district |
Unicon |
|
|
Send download client to college |
CCCTC |
|
|
Map data from XAP system to new system |
College |
|
|
Identify any new fields to download (e.g. – Title IX & CCCID). |
College |
|
|
Setup download job and point to test system |
College |
|
|
Test downloads through to SIS. Verify all data. |
College |
|
|
Create ability to store CCCID in SIS |
College |
|
|
Create supplemental questions XML file |
College |
|
|
Load supplemental questions XML via the Administrator |
College |
|
|
Train users in Report Center (if needed) |
CCCTC |
|
|
Identify rules needed in new system |
College |
|
|
Create any branding images for use in emails. Store on file system at college. |
College |
|
|
Enter rules and templates via the Administrator |
College |
|
|
Identify any instructions from the XAP introduction page that needs to go on the college website |
College |
|
|
Development - continued
Identify all apply buttons and links on college website that will need the new URL |
College |
|
|
Identify image to be used for college branding |
College |
|
|
Create portal branding for college in test system |
Unicon |
|
|
Create user acceptance test plan |
College |
|
|
Execute user acceptance test cycles |
College |
|
|
Determine Go Live Date and plan the deployment |
College, CCCTC, Unicon |
|
|
Deployment
Task |
Who |
Complete |
Comments |
Have signed contract in place |
College/CCCTC |
|
|
Create Access to production Administrator & Report Center |
College and/or Vendor |
|
|
Move download keystore to production |
Unicon |
|
|
Create download job for production |
College |
|
|
Create schedule to run download job |
College |
|
|
Implement changes to store CCCID in production SIS |
College |
|
|
Export terms & majors from test and load into production |
College |
|
|
Update college table and district table in production |
College |
|
|
Export supplemental questions from test and load into production |
College |
|
|
Add authorized users with add user authority in production |
CCCTC |
|
|
Add authorized users with use only authority in production |
College |
|
|
Enter rules into production |
College |
|
|
Add Instructions from XAP intro page on college website |
College |
|
|
Change all apply buttons and links on college website to point to new URL. (Do not use OpenCCC logo) |
College |
|
|
Update the go live date in the college table for all colleges in the district |
CCCTC & Unicon |
|
|
Add Report Center organization for each college in district |
CCCTC |
|
|
Add Report Center folders and update permissions |
CCCTC |
|
|
Add college branding to production portals |
Unicon |
|
|
Update help information in cccapply.org |
CCCTC |
|
|
Advise Help Desk of new colleges |
CCCTC |
|
|
Disable terms in XAP to prevent new applications |
College |
|
|
Download XAP Applications
Setup project to download XAP applications |
CCCTC & College |
|
|
Run download jobs for XAP applications |
College |
|
|
FTP files to Unicon |
College & Unicon |
|
|