New Meeting Agenda & Minutes format Keep this link - Notes and minutes from this meeting will be added to this document.
Zoom URL & Meeting ID
Date | January 25, 2017 |
Time | 1:30PM - 3:30PM |
Location | Online |
Zoom URL | |
Meeting ID | 945 208 887 |
Dial In | Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) |
Agenda
TIME | DESCRIPTION | SPEAKER |
1:30PM | Roll Call – Approval of Minutes from December 6, 2016 Meeting | Murguia / Pena |
1:40PM | BOG DACA Resolution | Donohue / Calhoon |
1:45PM | CCCApply News, Stats and Status | Donohue |
1:55PM | Marketing Update | Donohue |
2:15PM | Development & Roadmap Review
| Donohue |
2:30PM | 2017 Workshop Discussion
| Murgia / Leahy / Donohue |
3:00PM | New Change Requests | Donohue |
3:20PM | Wrap Up and set follow up action items (Confirm meeting dates for next nine months) | Murgia |
3:30PM | Close Meeting | Murgia |
MINUTES & ACTION ITEMS
Roll Call & Approval of Minutes & Action Items
- Quorum met?
- Attendees missing?
- Minutes Appoved?
- Action Items completed?
ROSTER: Click Expand to see current roster and attendance at 1.25.17 meeting.
Review Open Action Items from December 2016 Meeting
- Type your task here, using "@" to assign to a user and "//" to select a due date
BOG DACA Resolution
CCCApply News & Stats
Application Stats
- OpenCCC Student Accounts: 3,761,198
- Apply applications: 5,083,651
- BOG applications: 309,130
- INTL applications: 425
CCCApply News
- RFP for Software Development - Ready to Publish
- CCCApply 3.0 Re-design
- Finalizing technical requirements - week of Jan 29
- Publish - Feb 14
- Award - March 15
- Begin gathering requirements with Awardee - April 30
- 2017 Workshop Venue & Date Moved
- Previously scheduled for April 6 & 7 at Contra Costa College, the dates and venue for the 2017 CCCApply Workshop needed to be been moved to a different location due to capacity issues at the former site. The new site location also required a date change due to their Spring break dates. The new site and dates are:
Sacramento City College
April 12 & 13 - Registration is now open. Please register now and pass the word to your Admissions, Research, and IT staff.
- Previously scheduled for April 6 & 7 at Contra Costa College, the dates and venue for the 2017 CCCApply Workshop needed to be been moved to a different location due to capacity issues at the former site. The new site location also required a date change due to their Spring break dates. The new site and dates are:
- CISOA Conference March 25 - 27, 2017
- Proposal for a presentation on CCCApply at the CISOA Conferenc has been accepted.
- Patty will present; seeking volunteers to co-present.
- CACCRAO Conference April 23-27, 2017
- CCCApply Presentations scheduled for CACCRAO Conference, April 23-27, 2017
Marketing Update
2017 Marketing Calendar
Conferences
- CISOA Conference - March 26-29, 2017
- 2017 CCCApply & eTranCA Workshop - April 12-13, 2017
- CACCRAO - April 23 - 26, 2017
- New marketing team (combo of CCC Foundation & CAFocus) - Great ideas, great support
- Proposed Focus for 2017: Communication of message that we are aware of issues and concerns (We hear you!) and show ways that we have started addressing them and what we plan to do in the future.
- Research Projects Underway: CCCID duplication, Abandonment Rate, (Focus groups to support Continuous Improvement).
- Need data to provide support for issues facing CCCApply (image perception, abandonment rate, noncredit population, length of application, more)
- Identifying Strategies for Continuous Improvement
- Here's what we've done this year:
- Here's what we are doing now?
- Whitepaper vs. FAQs
Pending Marketing Projects
- 1. CCCApply Infographic
Draft shared 1/21/17
Next step: Content feedback from Tech Center and addition or validation of data points included in the document.
- 2. Student Focus Groups
Solicit opinions on CCCApply from dual enrollment students, student ambassadors, non-credit or life-long learners at one to two Northern California Community Colleges
Next step: Pam Cox Otto will provide a list of questions for Steering Committee to consider to inform focus group design and narrow the research question.
CAFocus is working to schedule at least one focus group in February.
Focus groups would be fast tracked to provide preliminary data for the April 12-13 CCCApply Workshop
- 3. College administrator (Admissions and Records Staff) FAQ
CAFocus will review attachment and follow up with additional questions as we develop content for this document. The FAQ should include short descriptions of the legal requirements to determine if this will meet the needs identified from the field to provide a rationale for the student information collected.
Patty, are there documents we could reference which contain summaries, interpretations, or the legal citations for the compliance requirements cited in the PowerPoint?
Also, in TTAC yesterday, Tim mentioned there has been a review of CCCApply and which questions were required by CCCCO and which weren't. Could you share that list so we can look at a visual depiction of the information?
- 4. Refreshed college-facing content for CCCApply Project Website
We will review Powerpoint and the roadmap below and propose a few ideas.
1.5 Theme / Message for Workshop
Continuous Improvement for Student Success:
Focus our General session at the Workshop on: These are the issues that have come up over the past year; 2) We hear you and we are listening; 3) Here's what we can do to address these issues in the short-term; here's what we can do to address these issues in the long-term;
Additional Items Discussed:
- 5. Ways CAFocus can support the identification best practices in UI/UX for CCCApply 3.0
- 6. Role for CAFocus during April 12-13 CCCApply Annual workshop? Pam Cox Otto keynote?
- 7. What fields within CCCApply are required for students enrolling in non-credit courses? (Will be included in info being sent by Patty)
- 8. Revisit Google Analytics date a few weeks after the March release for an early picture of student behavior
- 9. Additional visual depiction of data : if the Tech Center’s data analyst was able to provide any additional breakdown of abandonment rates or average application completion time, please feel free to share them with us and we can look at how they could be visually depicted.
Action Items:
- Patricia Donohue Set deadline for Steering and Tech Center for feedback and addition or validation of data points included in the document. (See infographic attached below.)
- Patricia Donohue Send all legal requirements for CCCApply questions to marketing team to help support whitepaper (TBD), FAQs, Best Practice & HowTo guides and set up Focus groups.
Resources & Attachments
Description | File Name | File or Link |
---|---|---|
CCCApply Infographic - Draft #1 | CCCApply-Infograph-DRAFT-2.pdf | |
Approval Poll Table
# | District | Vote |
---|---|---|
1 | El Camino CCD | |
2 | Chabot-Las Positas District | |
3 | Cerritos CCD | |
4 | Contra Costa CCD | |
5 | Kern CCD | |
6 | Los Rios CCD | |
7 | Rancho Santiago CCD | |
8 | Rio Hondo CCD | |
9 | Riverside CCD | |
10 | San Francisco CCD | |
11 | San Joaquin-Delta CCD | |
12 | San Mateo CCD | |
13 | Santa Rosa CCD | |
14 | South Orange CCD | |
15 | CCCCO | |
16 | CCCTC |