Pilot Meeting Information
This meeting will be held online via Zoom.
Date: Monday, March 4, 2019
Time: 3:00PM - 4:30PM
Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting
Location: ONLINE
Zoom Meeting URL: https://cccconfer.zoom.us/j/6770513851
Phone: Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll)
Meeting ID: 677 051 3851
Agenda
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Welcome | Donohue |
3:05 PM | Roll Call. Confirm Participants Information | Donohue |
3:10 PM | Review Pilot Project Plan | See more information below |
3:20 PM | DEMO: CCCApply Non-Credit App Workflow | See more information below |
3:30 PM | DEMO: Setting Up Administrator, Downloads, Reports | See more information below |
3:40 PM | See more information below | |
3:55 PM | Discussion: Issues & Concerns with AB 3101 Residency Exemption for Non-Credit | See more information below |
4:10 PM | Review Proposed Feature Enhancements:
| See more information below |
TBD | SURVEY - Gather Questions for Non-Credit App Survey | Leahy / Donohue |
4:30 PM | Schedule Recurring (bi-weekly) Meetings | |
4:35 PM | Close Meeting |
Roll Call
CCCApply Non-Credit Pilot Member Roster
This Meeting's Recording: < Zoom meeting recording goes here >
Project Overview
Pilot Overview
Project Timeline & Schedule
Pilot Objectives
Success Criteria
Survey
Iterative Releases
Demos
# | Description | Type | SLIDES / PPT | Link or File |
---|---|---|---|---|
1 | Non-Credit Application - General Demo | Zoom Recording | CCCApply Non-Credit Workflow Path | |
2 | Non-Credit Application - Implementation Tasks | Zoom Recording | Non-Credit Application - Pilot UAT Slides |
UAT Checklist
Review Non-Credit UAT Implementation Checklist
- Getting to the Pilot Non-Credit Application (Non-Credit Application URLs)
- Setting Up OpenCCC User Accounts (Pilot & Production)
Discussion
Issues & Concerns with AB 3101 Residency Exemption for Non-Credit
- What is their official residency status?
- Are colleges supposed to automatically classify them as a non-resident?
- What tuition fees should they be charged?
- Non-resident or resident fees if taking credit courses at the same time or transitioning to credit courses?
- If we are not determining residency classification, how does this impact apportionment?
- Are non-credit, non-residents not included in apportionment?
Discussion: "Must Have" Features & Requirements
What are the MVP "must have" changes required for June 2019, and Beyond
Identify List of "Must Have" Changes
- Major / Major Category: MVP (Credit vs. Non-Credit)
- Supplemental Questions: MVP (Credit vs Non-Credit)
- Noncredit App Introduction Page: MVP
Field / Feature | Current Implementation | Current Limitations | Need & Proposed Change* |
---|---|---|---|
Implement a Noncredit Intro Page |
| TBD | Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL. Add a new landing page for the Noncredit application workflow, with the following language: Noncredit Application to College Before applying to college you must first have an OpenCCC account. The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges. OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure. |
Student User Story | "As a student enrolling exclusively in noncredit courses I need to see the label, "Noncredit Application", on the welcome page (landing page) to minimize confusion about which application I am applying with to college." | ||
Implement Ability to Specify which Majors Appear in Noncredit ApplicationField: Intended Major / Program of Study |
|
| Need to display different Majors in the Noncredit Application The Noncredit application needs to display only the Majors/Programs of Study that are identified for noncredit applicants. Need to be able to differentiate between credit Majors and Noncredit majors in the Majors field But still need to be able to display all majors
|
College User Story | "As a college admissions staff, I need the ability to identify/flag which Majors/Programs of Study should appear in the Intended Major/Program of Study field menu in the Standard application and/or the Noncredit application (either or both) so that noncredit students only see the programs that pertain to noncredit students." | ||
Student User Story | "As a student enrolling exclusively in noncredit courses I should not have to select a Major Category and should only see Majors/Programs of Study that are specific to noncredit courses/programs in the Intended Major/Program of Study menu on the Enrollment page for the college I am enrolling in." | ||
Remove the Major Category Filter in the Noncredit App |
|
|
|
Student User Story | "As a student enrolling exclusively in noncredit courses I should not have to select a major category in addition to a Major/Program of Study because the Noncredit application itself is a category." | ||
Different Supplemental Questions in the Noncredit Application |
|
| Colleges need the ability to ask different supplemental questions of their Noncredit students.
|
Best Case - College User Story | "As a college admissions staff, I need the ability to ask different supplemental questions in the Noncredit Application than we are asking in the Standard Application, (including some that are the same in both) in order to customize the user experience and collect specific responses from each student type with has different needs and requirements." | ||
Student User Story | "As a student enrolling exclusively in noncredit courses, I should only have to answer supplemental questions that pertains to noncredit experience." |
Survey
What questions do we ask?
Who is our target audience?
How do we reach them?
Question | Type | Audience | Expected Outcome | |
---|---|---|---|---|
Identify questions for a survey to the field (all colleges) | ||||
Next Actions
# | Description | Notes | Assigned to | Start Date | Deadline Date | Status |
---|---|---|---|---|---|---|
Send the concerns to the committee for feedback and any other questions | Patty | Sent to committee: 3/04 | March 22 | |||
Flesh out the three "must have" requirements and submit to the development team for an IT development estimate | Goal: Dev team to groom and estimate changes this week (Mar 7) | Patty | Draft up Jira tickets and groom for development estimate | March 11 | ||