2019-23: Revise AB540 Algorithm to Include All T and U Visa Types

Request No.2019-23
Date of RequestMarch 29, 2019
RequesterCCCApply Advisory Committee
Section / Page

Post-submission AB540 service

Steering Hearing DateMarch 29, 2019
Proposed Change to Download FileNo
Proposed Change to Residency LogicTBD

Problem / Issue

Per the 2018 CACCRAO Residency for the Purposes of Tuition Supplemental Questionnaire - several new visa types are identified as eligible to establish residency for tuition purposes. The visa types included:




It was identified during the March 2019 CCCApply User Group meeting (formerly Steering Committee) that we should have updated the AB540 algorithm per the new T6 and U6 visa types that are now eligible for residency. These visa types were added to the Citizenship section as visas that trigger the Residency page but we forgot to include these as visa types that would be eligible for AB540. 

Proposed Solution

Update the AB540 algorithm to look at ALL T and U visa types in the calculations, as opposed to individual T and U visas (see AB540 Elig Algorithm spec below).

Dependencies, Risks and/or Reporting Requirements?




Which data field(s)?


Would this change affect an existing question or data field on the Standard Application?

Would this change affect an existing question or data field on the International Application?


Would this change affect an existing question or data field on the Promise Grant Application?

Would Account (OpenCCC) data be affected by this change?

Does the question or data field align to an MIS reporting requirement now?
AB540 eligibility

Does this change affect any other state or federal regulations or requirements?


Would this change affect existing residency logic?
Would any other data fields be affected by this change?
Would students users be affected by this change?

Would colleges be affected by this change? 

Would the Download Client be affected by this change?

What other tech center web services will be affected by this change?

i.e., Glue staging table?  Multiple Measur
Other dependencies?

Other implementation considerations?

Current CCCApply DED Specification

Current Appendix B: Financial Aid Algorithm

CCCApply facilitates early awareness of financial assistance in two directions. The application process asks questions about the Needs & Interests of the applicant to alert them to the possibility of financial assistance, and offer links to the online BOG Fee Waiver application and FAFSA federal aid application form. Based on responses to the Needs & Interests questions, CCCApply can send notification to financial aid departments at the same time as the application is downloaded by the college so that financial aid departments can begin their processes of contacting and assisting the applicants. 

The process of identifying the student and the information required in the notification to the financial aid departments are outlined below. 

Current AB540 Notification to Students

If the AB540 Eligibility flag is “Yes”, then the following links are automatically generated on the Special Links and Opportunities page:

You may be eligible for a special tuition waiver.

For more information see the Explanation of AB540 Tuition Exemption Para imformacion en Español, lea AB540 Tuition Exemption en Español

Print and mail the AB540 Tuition Exemption Request Form:

  • PDF version of the AB540 Tuition Exemption Request Form
  • HTML version of the AB540 Tuition Exemption Request Form

Note:  All documents must by ADA‐compliant. The High Technology Center concludes that PDF is not yet generally acceptable, so HTML is the better choice of format for compliance. The forms will be available in both HTML and PDF).

Current Financial Aid Referral Flag: Identifying Students for Financial Assistance

If a student answers “yes” to any of the following questions from the Needs & Interests section of the application, the Financial Aid Referral Flag (fin_aid_ref) will be set:

  • Financial help to attend college
  • Receiving TANF, SSI, or General Assistance
  • CalWorks
  • EOPS ‐ Extended Opportunity Programs and Services
  • Scholarship information
  • Veteran’s services

Current Appendix C: AB540 Waiver Algorithm

After the Preliminary Residency Determination is set, the AB540 Eligibility Flag is set according to the following logic:

  1. 1.   The response to both of the following questions on the Education Page is “Yes”:
  • “I have graduated from a California high school or have attained the equivalent thereof, such as a High School Equivalency Certificate, issued by the California State GED Office or a Certificate of Proficiency, resulting from the California High School Proficiency Examination.”
  • “I have attended high school in California for three or more years.”
  1. 2.   AND the Preliminary Residency Determination is NOT “1 (Resident)”
  2. 3.   AND the “Visa Type is null” OR “Visa Type is T1, T2, T3, T4, T5, U1, U2, U3, U4, U5”.
  3. 4.   THEN the AB540 Eligibility flag is “Yes”; otherwise it is “No”.

All data items referred to above, as well as the eligibility flag, are available in the standard download file for all colleges.

Supporting Documentation

DescriptionFile TypeURLNotes