CCC Administrator: User Management
- Patricia Donohue
User management for the CCCApply Administrator, CCCApply Report Center and other CCCTC staff tools and utilities, is a privilege granted exclusively to authorized CCC college and district staff and administrators.
This guide is applicable to CCC college and district staff who have been granted authority to manage other users for their college or district.
On This Page
User Types
There are three types of users (roles) available in the User Manager module in the System Administrator within the new, central CCC Administrator. Two of these user types can be assigned to an approved college or district staff member for each individual application accessing from the CCC Administrator:
Basic User
CCC Admin User
Superuser (Assigned to CCC Tech Center support staff only)
Colleges determine which of their faculty and staff should have basic user access and which are approved to have the additional privilege of managing other users for their college or district. Both of these roles are set up by the primary CCC Admin user from the college or district, who is established by an Enabling Services Support representative at the CCC Technology Center.
The Basic User
The basic user role allows users to launch (access) approved applications and administrator tools specified in their user account. Permission to access applications is granted by authorized separately by a primary user with the same or greater authorizations (scope) as the user being created. Within each authorized application, the basic user is allowed to create, revise, update, and delete data (permissions) for the college or district identified by their MIS code. (The majority of college and district staff users approved to access the CCCApply admin tools will be provisioned with the basic user role.)
The CCCAdmin User
College and district faculty and staff who are authorized to manage users for your college or district will be assigned an additional "CCCAdmin" role to each basic user role already assigned. Authorized "CCCAdmin" users will have two roles for each application they are authorized to access.
The approved college and district staff should be permitted access to the User Manager module in the System Administrator within the new, central CCC Administrator.
As a best practice and for security purposes, it is recommended that colleges keep the number of staff who are permitted to add, edit, and delete your CCCApply data and settings to a "need only" basis.
Example: The following example illustrates the roles and applications that should be assigned to Jane Doe, a college Admissions & Records staff member at ABC College. She is being authorized to access the CCCApply Standard Application, the CC Promise Grant Application, and the CCC Report Center, and she is authorized to manage other users for her college for the Standard Application and the Report Center.
Name | EPPN | MIS Code | Application | Basic User Role | System Admin User Role |
|---|---|---|---|---|---|
Jane Doe | jdoe@districtABC.edu | 991 | CCCApply Standard | CCCSTDUser | CCCApplySTDAdmin |
Jane Doe | jdoe@districtABC.edu | 991 | Promise Grant | CCCBOGUser | |
Jane Doe | jdoe@districtABC.edu | 991 | Report Center | CCCUser | ReportCenterAdmin |
College & District Users
College User
A college user is authorized to manage one or more applications for a single college. Their College MIS code should be selected when setting up their user account. College MIS codes end in a number other than zero. The college MIS code tells the system to only display the data available for that single college in module summary tables and in the college selector menu bar.
District User
A district user is authorized to manage one or more applications for all the colleges in their district. Their District MIS code should be selected when setting up their user account. The district MIS code ends in zero and tells the system to display all the colleges within that district in module summary tables and in the college selector menu bar.
Getting to the User Manager Application
Use the following steps to log in to the CCC Administrator.
Step 1: In your web browser, navigate to the configured URL based on the generic URLs below:
PILOT: http://<college OR district domain>.pilot.openccc.net/admin
PROD: http://<college OR district domain>.openccc.net/admin
Step 2: Enter your user name and password in the Username and Password fields and click Login to display the CCC Administrator home page.
Step 3: Select System Administrator from the Applications drop-down on the CCC Administrator homepage.
User Manager
The User Manager appears in a sub-menu of the System Administrator application from the "Applications" dropdown. The User Manager is to add or update users for your district or college within the scope of .
Summary Page
A user authorized to add users navigates to this page by clicking on the User Manager menu.
An authorized User can add, modify or, depending on the scope of their user permissions, delete a user on this page based on the application(s) for which they are authorized.
The User Manager Summary page displays the following columns:
Column | Description |
|---|---|
College or District | Displays the name of the College or District that the user is permitted to access based on the scope of their user authorizations. |
MIS Code | Displays the user's college or district's MIS code. |
UserID (EPPN) | Displays the user's UserID, which is equivalent to their eduPersonPrimaryName (EPPN) that is associated to the user in the college or district's user directory. |
Application(s) | List of application(s) that the user is authorized to access based on the scope of their user account permissions. |
Role(s) | List of authorized user type role(s) assigned to the user. |
Actions | Two actions are currently available from the summary table: Edit User and Delete User. |
Add New User
Use the following steps to create an account for a new user for your application.
The user account will define the full scope of the new person’s MIS code, application(s) access, CRUD permissions, and other permissions and authorities based on their assigned role(s).
From the CCC Administrator home page, click Applications -> System Administrator -> User Manager to display the User Manager screen.
Click Add User to display the Add User dialog box.
3. Enter or select values in the text fields for the user role:
UserId (Eppn)*: Enter the user’s EPPN associated with the college or district IdP.
MIS Code*: Select the appropriate MIS code for the user’s college (default display will be for your district’s colleges and/or individual college).
Roles*: Select one or more roles for the user by placing a checkmark next to each application available. Use the table below as a guide for the different roles:
4. Click Save to display the newly-added user in the User Manager screen. Your newly-added user will display at the end of the list of users in the User Manager screen.
Provisioning User Roles
Below is a list of user roles for the available applications.
Application | Role | Description |
|---|---|---|
SysAdmin | SuperUser | This role is reserved for CCC Tech Center staff who have global access to assist the colleges. |
SysAdmin | CCCAdmin | This role is for college administrators who need to the ability to add new users--either other CCCAdmins or CCCUsers--and also have full configuration capabilities for their application (CCCApply, Report Center, Canvas, etc.) |
SysAdmin | CCCApplySTDAdmin | This role is for college administrators who manage CCCApply standard users. A user account with this role can grant and manage the following user roles:
|
SysAdmin | CCCApplyBOGAdmin | This role is for college administrators who manage CCCApply Promise Grant (formerly, BOG Fee Waiver) users. A user account with this role can grant and manage the following user roles:
|
SysAdmin | CCCApplyIntlAdmin | This role is for college administrators who manage CCCApply International App users. This role can only manage the CCCIntlUser role CCCApply International App. A user account with this role can grant and manage the following user roles:
|
SysAdmin | ReportCenterAdmin | This role is for college administrators who manage Report Center users. A user account with this role can grant and manage the following roles:
|
SysAdmin | CanvasAdmin | This role is for college administrators who manage Canvas users. A user account with this role can grant and manage the following roles:
|
SysAdmin | OpenCCCAdmin | This role is for institution administrators who are approved to create OpenCCC accounts on behalf of students. A user with this role can grant and manage the following roles:
|
CCCApply | CCCStdUser | A user with privileges to configure the CCCApply Standard application |
| CCCBogUser | A user with privileges to configure the CC Promise Grant application |
| CCCIntlUser | A user with privileges to configure the CCCApply International application |
Report Center | CCCUser | A user with privileges to create and run reports in the CCC Report Center |
Canvas | CCCUser | A user with privileges to configure the Canvas integration |
Editing User Roles
To edit an existing user role, click on the Edit icon for any user on the User Manager summary table to display their assigned roles. Edit and save changes as needed to the role settings.
Deleting Users
To delete a user, please contact ESS Support. Once an account has been deleted by support, the user will be removed from the User Manager screen and they will not have access privileges to the applications configured in the CCC Administrator 1.0.
User Manager List
The User Manager page provides a view into users who are configured with a CCC Administrator account. The list can be sorted by clicking on the column header to easily navigate through the list. Multiple clicks on the header alternates between descending and ascending order. The User Manager page displays all users affiliated to the same MIS code as the provisioning admin. However, the provisioning admin can only grant and manage user access to specific applications, dependent on provisioning administrative rights.