Request No. | 2018-16 |
---|---|
Date of Request | April 3, 2018 |
Requester | Michelle Pena Betty Glyer-Culver |
Application(s) | Standard |
Section / Page | Downloads |
Approval Status | DEFERRED / DECLINED / Under Review |
Steering Hearing Date | May 2, 2018 |
Proposed Change to Download File | Yes |
Proposed Change to Residency Logic | TBD |
Per the recent MIS reporting requirements recently mandated by the CCCCO MIS division (see Memo 3.01.18), CCCApply is being asked to comply with certain requirements regarding data fields that are currently either not being collected, or are being collected but are currently restricted from download (restricted from access) to the CCC colleges based on data sharing agreement restrictions or existing data handling security concerns. Several of the new reporting requirements include adding or amending CCCApply in some way, or will require CCCApply to make previously restricted data fields (AB620) available, or may require CCCApply to actually remove questions - assuming the data can be collected at different points in the matriculation process. These data requirements and solutions are currently being reviewed and approved by the CCCApply Steering Committee, the CCCCO, and the CCC Tech Center.
This change request captures details pertaining to the MIS requirements listed below:
CCCApply should be revised to comply with MIS reporting requirements outlined in the Memo 03.01.18, which include the elements below:
These MIS requirements were discussed during the May 2, 2018 Steering meeting. Below are some notes and comments from that meeting. Action Item: Consult with Todd Hoig - new elements are required for AEBG, Perkins, and other areas. So far, CCCApply (via the Tech Center) hasn't received any direction on these changes. There is a lot of push back from colleges if these are required to be added to CCCApply. << Comments from Michael Q during April 3 meeting: >> |
NOTE: Regarding SB36 and SB37, please see separate CR# 2018-16R: Make AB620 Data Fields Available to Colleges |
A new element has been added.
SC18 ELIGIBILITY-TIME-LIMIT-STATUS has been added
(To support Adult Ed.)
An existing element has been amended.
Coming for 2018-19: New award program coming. Won't affect CCCApply or Promise Grant applications, but is coming.:
Using federal instruments, used to track student progress. Shouldn't affect CCCApply.
Regarding SB36 and SB37, these data fields are being collected by CCCApply now and the CCCCO has proposed that they be made available to colleges immediately via Project Glue (College Adapter). The request that these fields be added to the existing CCCApply Download Client and Report Center was DECLINED for security reasons. Please see CR# /wiki/spaces/OPENAPPLY/pages/173501157 for details on those two data elements and the approved change specifications. |
Relative to the remaining new data elements being added or amended, the review process has begun to determine which of these affect CCCApply and which, if any, will require changes to our existing application specification.
Questions for Steering Review:
Per meeting 5/17/18 - the majority of these data elements are not required to be collected through CCCApply. The SB data set (4 of 5 elements) could come from Apply and each is specified above.