Next Steering Committee Meeting: April 26, 2017 - After the CACCRAO Conference ends we have a room reserved at 12:00pm - 2:00pm. |
Zoom URL & Meeting ID
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Roll Call & Approval of January 2017 Minutes
ROSTER: Click Expand to see current attendance at March 6, 2017 meeting.
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Congratulations! OpenCCC Wins CENIC Innovation AwardMajor kudos are in order! The California Community Colleges Technology Center has been awarded the CENIC 2017 Innovations in Networking Award for Educational Applications, in recognition of its groundbreaking work to develop a system-wide federated identity initiative - OpenCCC - for students across the CCC's 113 colleges. Cheers! to everyone at Unicon who contributed to this effort. |
Find out from Zoom if there is an 800 (Toll Free) number for Zoom (Patty thinks there is, but needs to confirm and add to agendas.) NOTE: Zoom does NOT have an 800 number. Request that Steering members use Voice Over IP (microphone and speakers within computer for free dial-in)
Also, committee should set some policies regarding members who miss more than 4 consecutive meetings in a row. There are several members that should be removed from the Committee if they miss one more meeting. Some kind of warning should be given or they will lose their seat. |
Patty showed a report reflecting data for each of these subjects. Details of these reports will be released in the near future.
NOTE: Steering requested that we move stats and adoption update information to a living page on the project site or in the public documentation site and just provide the link in agendas so we don't waste time reviewing this information during our meetings (time saving suggestion). Patty will get the page up for the April 26 meeting. |
2017 Annual Update - March 31, 2017
AWS Move Confirmed
Development environments will be moved in APRIL, including Pilot on April 21
Production environment will be moved on MAY 5 (4 Hour Maintenance Window - after 6pm)
RFP for Software Development - Preparing to Award
CCCApply 3.0 Re-design
RFP closed on 2/24/17
Scoring completed - 2/27/17
Intent to Award - March 15 (Contracting period - add one month to that)
Begin gathering requirements with Awardee - April 30
CISOA Conference March 25 - 27, 2017
Proposal for a presentation on CCCApply at the CISOA Conferenc has been accepted.
Patty will present; seeking volunteers to co-present.
CACCRAO Conference April 23-27, 2017
CCCApply Presentations scheduled for CACCRAO Conference, April 23-27, 2017 (Please need a volunteer to accompany Patty)
As of March 7, 2017
Application | March 7 | January 25 |
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CCCApply | 5,337,155 | 5,083,651 |
OpenCCC | 3,917,978 | 3,761,198 |
BOG | 316,248 | 309,130 |
International | 492 | 425 |
The table below provides monthly totals on submitted applications vs. incoming support calls to the Help Desk Call Center.
NOTE: The Account Recovery enhancement released on September 30, 2016 (Release 5.5) is proving to be very effective. See the number of incoming support calls in October & November 2016, versus the months prior to the enhancement implementation. These numbers illustrate a decrease in the overall number of problem calls to the Help Desk by 64.65%.
2017 | Standard Application | BOGFW | IA | TOTALS | Incoming Calls to the Help Desk | Ratio |
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January | 214,316 | 10,605 | 31 | 224,952 | 7,337 | 3.261584694 |
February | Coming Soon |
2016 Submitted Applications vs. Incoming Support Calls to Help Desk
2016 | Standard Application | BOGFW | IA | TOTALS | Incoming Calls to the Help Desk | Ratio |
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January | 193,661 | 10,726 | 204,387 | 15,242 | 7.870454041 | |
February | 140,129 | 4,557 | 144,686 | 9,316 | 6.64815991 | |
March | 154,478 | 4,955 | 159,433 | 9,653 | 6.248786235 | |
April | 217,574 | 17,190 | 234,764 | 13,411 | 6.163879875 | |
May | 247,303 | 29,133 | 276,436 | 17,632 | 7.129715369 | |
June | 179,616 | 17,402 | 197,018 | 14,436 | 8.037145911 | |
July | 166,161 | 17,818 | 183,979 | 13,896 | 8.362973261 | |
August | 194,865 | 19,057 | 213,922 | 17,242 | 8.848176943 | |
September | 85,703 | 3,304 | 89,007 | 6,593 | 7.692846225 | |
October | 122,717 | 3,185 | 125,902 | 3,337 | 2.71926465 | |
November | 183,252 | 6,667 | 278 | 190,197 | 4,613 | 2.517298583 |
December | 157,928 | 8,824 | 6 | 166758 | 4,762 | 3.015298111 |
TOTALS | 1,885,459 | 133,994 | 278 | 2,019,731 | 125,371 | 6.649362304 |
Submitted Applications - Enrollment Cycle
As of March 7, 2017
Standard Application The following six colleges are still implementing CCCApply Standard Application:
International Application The following colleges are currently implementing the CCCApply International Application:
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NOTE from Minutes: |
Change requests were reviewed including:
Unicon was selected as the vendor. Scoring completed on 2/27/17. Intent to award is on March 15.
April 26th 12-2:00 is the next CCCApply meeting.
Patty presented a high level roadmap of current CCCApply projects. The roadmap shows development and release dates.
CCCApply will more integrated into myPath. myPath will be the portal for all statewide initiatives such as Assessment.
The CCC Administrator will be released in pilot for 45-60 days with a release to production in September. (Pilot release depends on date of final accessibility review.)
New Draft shared 3.07.17 based on the feedback provided by Steering from January 25 meeting.
2. CCCApply Whitepaper
3. Ways to support the growth of CCCApply.
Action Items:
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Click on Links below for Roadmaps | Jan - March 31, 2017 | AWS | April - August 2017 | September 2017 | Spring 2018 | Staff & Resources Needed |
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OpenCCC Account (Legacy) | 2017 Annual Update Account UI Upgrade | Yes | Development: | Release 6.1: September Account Integration w/MyPath | Release: 2018 Annual Update | Tomcat 8 Upgrade & uPortal Update |
MyOpenCCC | MyPath integration Requirements | (RFP) Development | Release v1: TBD MyPath Integration | Release v2: TBD | ||
CCCApply Applications(Legacy) | 2017 Annual Update Post Release Activities (Tech Deb | Yes | Development/Tech Debt | Release 6.1: September | Release: 2018 Annual Update EOL activities | *Tomcat Upgrade* Maintenance Mode continues; |
CCCApply Portlets | RFP In-Progress | NEW Development Universal Form Build | Development: Universal Form Build | Release v1 TBD | ||
CCCApply Administrator(Legacy) | 2017 Annual Update March 31 - Prod Release | Yes | Development: | (End of Life) | (End of Life) | |
CCC Administrator 2.0 (New) | New Development | Release V1 to Test for Accessibility Review - June 15, 2017 Release V1 to PILOT for College migration and testing - July 15, Development | Prod Launch September 15 Migration | Release v2 | *Need Technical / Marcomm writier *Per budget meeting with Lou 2/7/17 | |
CCC Report Center Roadmap | 2017 Annual Update Full Application Reports | Yes | End-of-Life (EOL) | EOL | EOL | |
TIBCO Jasper (AWS) Report Center | Research AWS Jaspersoft subscription models; Draft requirements docs | YES | Migration plan; continuous deployment across Dev-CI, Test, Pilot, Prod | Launch Jasper Upgrade (Cloud) Residency reports (feature enhancement) | Support & Training | Confirmation on Upgrade; plan EOL for original RC |
2017 Annual Update CCCID Transfer API | College Integrations | College Integrations | College Integrations | InCommon project mgmt support; Vendor integration |
Spring 2017 | Summer 2017 | Fall 2017 | Notes | |
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Move Apply & Account to AWS | Plan, Test, Move, Test | Architectural Configurations | First release on AWS; deployment planning | Confirmed timeline; Migration plan - Infinity DevOps & Sys Admin processes; |
Tomcat Upgrade / uPortal Upgrade | HIGH PRIORITY: Begin March 21 | Apply Dev/Ops resource: Josh = 2-3 sprints No concurrent dev work during upgrade Infinity collaboration | ||
Upgrade Jasper Report Center | Plan for move to AWS | Deployment management | Launch new AWS version; Documentation; Support; | More projects will be moving into the Report Center. Syed will pick up the additional dev work there. |
CCCID Transfer Processes (Report Center & API) | 2017 Annual Update | API data exchange Implement script to get CCCIDs into AD | Requirements for Project Glue data exchange process | Need project management support - Apply Dev Team |
Xap Import/ Migration Project | NEED | NEED | Need contract resource to finish Xap import for BOG and IA | Need internal or contract resource for this project |
Accessibility Priorities | ADMINISTRATOR 2.0 | Per Sean, Internal Review | ||
Implement Spam Filters | Development | Release: September 2017 | Apply Dev Team | |
Implement Additional Administrator 2.0 Features | Focused on CCCApply features | Release CCCApply features, Begin integration of other projects | Possibly before fall - Wes will have bandwidth to start incorporating Glue/Assess/CE into 2.0 | 2/7/17 - Per budget meeting with Lou: MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap. |
NOW AVAILABLE! Release 6.0 Notes Summary |
AB 801 Homeless Youth
New questions & data fields
Update to Area B residency logic
Google Analytics added across all apps and OpenCCC
System-generated Email to Minimize Abandoned Applications
CDE SSID API - Data Exchange with CDE
California Colleges Guidance Initiative API - Data exchange with CCGI
2017-2018 BOG Fee Waiver Application
Support for AB 801
CCCCO-approved changes and Income table
UPDATE 2/3/17: 60-Day Announcement went out to colleges.
2017 CCCApply Workshop Sessions Schedule
2017 Workshop Planning Sheet & Action Items
Workshop Planning UPDATE 3/7/17:
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Comments:
There's a bug in the Country Codes (No listing for United Kingdom - have Tyler double check the ISO 3166. Ensure the country codes are listed within the data dictionary or reference in a link in an Appendix.
Deferred the Preferred Name issue. Work on proposed language changes and decide at April meeting.
Deferred the "Special Character restrictions in the Username field until AWS is consulted and based on what they can provide us, determine if we make a technical change or requirements change to restrict characters other than @ and period from the Username field.
Deferred the Previous Name issue and redesign placement of the "I have no first name...et al. to adjacent to the input field. (However, based on responsive design UI, this may be moot point, the responsive design will resize the page anyway. Perhaps a better design experience is needed altogether.).
Deferred the International App changes to the IA sub-committee. These need to be reviewed prior to code freeze for the September release.
Title IX Survey data should be incorporated in to the Report Center (Phase I) then build the Title IX survey questions into an "Opt in" question block in the new version of CCCApply.
Add rest of notes here.
Date & Time | Description | Location | Notes & Action Items |
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March 7, 2017 | Regular Meeting | ONLINE | Changed in-person meeting to online meeting in February. Also, we will all be gathering at the CCCApply Workshop on April 12, so that can suffice for in-person meeting until April 26. This will be most cost-effective for all.
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April 12, 2017 8:00AM - 4:30PM | 2017 CCCApply Annual Workshop | Sac City College | |
April 13, 2017 8:00AM - 4:30PM | 2017 eTranscript CA Annual Workshop | Sac City College | |
April 12, 2017 6:00PM - 8:00PM | Steering Appreciation Dinner -evening of the CCCApply Workshop | Ten22 Old Sacramento Restaurant |
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April 26, 2017 12:00PM - 2:00PM | Special In-Person Meeting | 2017 CACCRAO Conference Double Tree Hotel, San Diego, CA |
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July 19, 2017 | Regular Meeting - In-Person | Where? Need Location |
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Fall 2017 | Need to plan next six months | Where? |
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# | District | Vote |
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1 | El Camino CCD | |
2 | Chabot-Las Positas District | |
3 | Cerritos CCD | |
4 | Contra Costa CCD | |
5 | Kern CCD | |
6 | Los Rios CCD | |
7 | Rancho Santiago CCD | |
8 | Rio Hondo CCD | |
9 | Riverside CCD | |
10 | San Francisco CCD | |
11 | San Joaquin-Delta CCD | |
12 | San Mateo CCD | |
13 | Santa Rosa CCD | |
14 | South Orange CCD | |
15 | CCCCO | |
16 | CCCTC |