Project Summary
One of the drivers behind the overall redesign effort is AB3101, which ultimately calls for the removal of barriers for non-credit students in the admissions process, and supporting the post-submission matriculation process in order to increase the number of “students in seats” each term.
The overall redesign effort is broken down into two phases:
Development work for the long-term redesign objectives is out of scope for this charter (expected to span multiple charters).
Objectives
Collaboration with Ideas42.org
Behavioral study on CCCApply is underway to discover and reduce barriers that hinder students' progress through the application & early phases of matriculation. Final report will help inform the Redesign process.
Outcomes
Stakeholders
- CCCApply Redesign Workgroup
- CCCApply Steering/Advisory Committee
- Ideas42.org
Phase 1: Short-Term Redesign
Overview
Short-Term Response to AB3101: Immediate efforts to streamline the current CCCApply experience and support non-credit students with a residency-exempt application process. Though the extent of the short-term requirements is currently unclear, we are proceeding with the assumption that the short-term scope will be limited to this charter.*
- Implement a residency-exempt path within the Standard application for non-credit students
- Revise, remove and/or hide questions and pages that are not required to be collected at the time of application by local, state, or federal mandate;
- Review and incorporate approved recommendations submitted by Ideas42 and CO per our confirmed release schedule
- CO-required branding and styles upgrade to existing application
Short-Term Objectives & Outcomes
The approval of business requirements will be guided by the CCCTC, collaborative stakeholder groups, and the Chancellor’s Office.
Deployment Timeline
Release 1: September 2018
- Removed the logic from the Date of Birth field that prevented children under age 13 to create an OpenCCC account
- Removed the Social Security Number Encouragement Language pop-up reminder
- Removed Introduction page - Application starts on Enrollment page
- Revised the existing self-reported Multiple Measures questions for AB705
- Removed Review Application page*
- Combined Review App, Consent page & Submission page into one page
- Renamed & Move the Demographic (Personal) Info page to later in the application
- Implemented Apply to MyPath auto-direct after submission
Release 2: December 2018
- Refreshed the user interface across the OpenCCC and CCCApply applications to align the look & feel with the MyPath student services portal
- Implemented the 2018 Race & Ethnicity Disaggregation changes in the Demographic Information section of the Standard & International applications
Release 3: March 2019
Release 4: June 2019
Project Roadmap
Phase 2: Long-Term Redesign
Summary
The extent of the long-term project objectives in this charter is limited to identifying, approving and documenting the vision and business requirements for a holistic redesign of CCCApply, including research-based review and revalidation of existing features as required within the redesign effort.
Planned Objectives & Projected Outcomes
At the end of this fiscal year, we intend to have a clear vision for the holistic redesign of CCCApply, documented and approved with groomed business requirements for the following objectives:
- Micro-services-based (generic) form engine back-end, fully integrated with MyPath
- Validation services for Apply, Promise Grant, International
- Workflow definitions for Apply, Promise Grant, International
- Split out certain functionality (e.g. residency calculation) into micro-services
- Component-based front-end integration with MyPath
- APi web service to accept Application data
- Enable mobile-phone capability for CCCApply
- Student-centric Application design supporting multiple languages and advanced support services (real-time chat)
- Replacement of the Download Client with SuperGlue-based SIS-integration
The development of business requirements will include collaboration with internal and external stakeholders* and will focus on re-examination and evaluation of current features and functionality.needed based on research-based, quantifiable data.
Development work for the long-term redesign phase is out of scope for this year (FY18/19) and is expected to span multiple fiscal years.
The approval of business requirements will be guided by the CCCTC, collaborative stakeholder groups and the Chancellor’s Office.